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Canon imageCLASS D480 Basic Operation Manual
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Canon imageCLASS D480 Basic Operation Manual

Laser multifunction copier
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Download this manual See also: Basic Operation Manual, User Manual

Basic Operation Guide

Please read this guide before operating this product.
After you finish reading this guide, store it in a safe place for future reference.
Before Using the Machine
Documents and Print Media
Registering Destinations in the Address Book
Copying
Fax
Printing
Scanning
Network
Settings from a PC
Maintenance
Troubleshooting
Machine Settings
Appendix

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Table of Contents
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Summary of Contents for Canon imageCLASS D480

  • Page 1: Basic Operation Guide

    Basic Operation Guide Please read this guide before operating this product. After you finish reading this guide, store it in a safe place for future reference. Before Using the Machine Documents and Print Media Registering Destinations in the Address Book Copying Printing Scanning...
  • Page 2 Considerable effort has been made to make sure that the manuals for the machine are free of inaccuracies ● and omissions. However, as we are constantly improving our products, if you need an exact specification, please contact Canon. The machine illustration in this manual may differ slightly from your machine. ●...
  • Page 3 Overview of the Machine Functions Depending on the system configuration and product purchased, some functions may not be available. Copying You can use various copy functions. Basic Operation Guide Copying (see on p. 4-1) e-Manual Copy Printing You can use various print functions by printing from a computer.
  • Page 4 Scanning You can retrieve documents scanned with this machine to your computer. Basic Operation Guide Scanning (see on p. 7-1) e-Manual Scan Remote User Interface You can set and manage this machine easily and quickly from a computer. Basic Operation Guide Settings from a PC (see on p.

  • Page 5: Table Of Contents

    Contents Manuals for the Machne ... Preface ... v Available Features ... viii How to Use Ths Gude ... x Symbols Used in This Manual ... ix Keys and Buttons Used in This Manual ... ix Abbreviations Used in This Manual ... ix Safety Precautons ...x Important Safety Instructions ...x Handling and Maintenance ...x...
  • Page 6 3 Registering Destinations in the Address Book...3-1 About the Address Book ...3-2 Storing/Editing One-Touch Keys ...3-3 Registering One-Touch Keys ... 3-3 Editing One-Touch Keys ... 3-3 Erasing One-Touch Keys ... 3-4 Storing/Editing Coded Dial Codes ...3-6 Registering Coded Dial Codes ... 3-6 Editing Coded Dial Codes ... 3-6 Erasing Coded Dial Codes ...
  • Page 7 Contents Send Start Speed ... 5-30 Prntng Receved Documents on Both Sdes of Paper ... 5-31 Reducng a Receved Document ... 5-32 Prntng Footer Informaton on a Receved Document ... 5-33 Specfyng the Way of Prntng When Toner Runs Out ... 5-34 Settng the Incomng Rng ...
  • Page 8 Replacing the Toner Cartridge with a New One ... 10-11 Recyclng Used Cartrdges ... 10-15 The Clean Earth Campaign - The Canon Cartridge Return Program ... 10-15 U.S.A. PROGRAM ... 10-16 Canadian Program – Programme au Canada ... 10-19 Transportng the Machne ... 10-21 11 Troubleshooting ...11-1...

  • Page 9: Preface

    Preface Preface Thank you for choosing a Canon product. Before using the machine, please read the following instructions for your safety. Available Features The table below shows the available features. : available COPY imageCLASS D480 v PRINT SCAN Remote UI...

  • Page 10: How To Use This Guide

    How to Use This Guide How to Use This Guide Symbols Used in This Manual The following symbols are used in this manual to explain procedures, restrictions, handling precautions, and instructions that should be observed for safety. Indicates a warning that may lead to death or serious injury if not observed. Explains how to avoid actions that could injure you or damage your machine.

  • Page 11: Safety Precautions

    – Unplug the machine from the wall outlet and contact your local authorized Canon dealer in any of the following cases: When the power cord or plug is damaged or frayed.

  • Page 12: Location

    Do not place your hands, hair, clothing, etc., near the exit and feed rollers. Even if the machine is not in – operation, your hands, hair, or clothing may get caught in the rollers, which may result in personal injury or damage if the machine suddenly starts printing.

  • Page 13: Power Supply

    If you notice anything unusual (smoke, strange odors, noises) around the machine, unplug the power cord immediately. Contact your local authorized Canon dealer. Do not allow anything to rest on the power cord, and do not place the machine where the cord will be –...

  • Page 14: Telephone Equipment

    Chapter 13. If you cannot solve the problem or if you think your machine needs servicing, contact Canon Customer Care Center at 1- 800-OK-CANON between the hours of 8:00 A.M. to 8:00 P.M. EST Monday through Friday. On-line support for 24 hours is also available at the website.

  • Page 15: Legal Notices

    1 established by the IPv6 Forum. Trademarks Canon, the Canon logo, and imageCLASS are registered trademarks of Canon Inc. in the United States and may also be trademarks or registered trademarks in other countries. Microsoft, Windows, Windows Server and Windows Vista are trademarks or registered trademarks of Microsoft Corporation in the U.S.

  • Page 16: Copyright

    Canon Inc. This product contains software made available to Canon Inc. or its licenser(s) under the terms (a) through (c) listed below.

  • Page 17: Third Party Software

    Canon’s licenser to you for any intellectual property of LICENSORS. (3) You may use the SOFTWARE solely for use with the Canon product you purchased (the “PRODUCT”). (4) You may not assign, sublicense, market, distribute, or transfer the SOFTWARE to any third party without prior written consent of Canon and LICENSORS.

  • Page 18: The Software Subjected To The Other Conditions

    Disclaimers The information in this document is subject to change without notice. CANON INC. MAKES NO WARRANTY OF ANY KIND WITH REGARD TO THIS MATERIAL, EITHER EXPRESS OR IMPLIED, EXCEPT AS PROVIDED HEREIN, INCLUDING WITHOUT LIMITATION, THEREOF, WARRANTIES AS TO MARKETABILITY, MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE OF USE OR NON-INFRINGEMENT.

  • Page 19: Fcc (Federal Communications Commission)

    If your equipment malfunctions, please contact your local authorized Canon dealer from whom you purchased the equipment (if under warranty), or with whom you have a servicing contact. If you are not sure who to contact, and have both purchased and are using the equipment in the U.S.A., please refer to the...

  • Page 20: Users In The U.s.a

    IDDD (International Direct Distance Dial) line if you communicate overseas Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
  • Page 21 Manual, disconnect the equipment from the telephone line cable and disconnect the power cord. The telephone line cable should not be reconnected or the main power switch turned ON until the problem is completely resolved. Users should contact their local authorized Canon Facsimile Service Dealer for the servicing of equipment.

  • Page 22: Users In Canada

    IDDD (International Direct Distance Dial) line if you communicate overseas Canon recommends an individual line following industry standards, i.e., 2,500 (touch-tone) or 500 (rotary/pulse dial) telephones. A dedicated extension off a PBX (Private Branch eXchange) unit without “Call Waiting” can be used with your facsimile unit. Key telephone systems are not recommended because they send nonstandard signals to individual telephones for ringing and special codes, which may cause a facsimile error.
  • Page 23 Legal Notices Notice This product meets the applicable Industry Canada technical specifications. – – The Ringer Equivalence Number is an indication of the Maximum number of devices allowed to be connected to a telephone interface. The termination of an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five.

  • Page 24: Utilisation Au Canada

    Ligne automatique internationale (si vous communiquez avec les pays étrangers) Canon vous conseille d’utiliser une ligne individuelle conforme aux normes industrielles, à savoir: ligne téléphonique 2,500 (pour appareil à clavier) ou 500 (pour appareil à cadran/impulsions). Il est également possible de raccorder ce télécopieur à...
  • Page 25 Legal Notices Remarques Le présent matériel est conforme aux spécifications techniques applicables d’Industrie Canada. – – Avant d’installer cet appareil, l’utilisateur doit s’assurer qu’il est permis de le connecter à l’équipement de la compagnie de télécommunication locale et doit installer cet appareil en utilisant une méthode de connexion autorisée.

  • Page 26: Laser Safety

    Laser Safety Laser Safety Laser Safety This machine complies with 21 CFR Chapter 1 Subchapter J as a Class 1 laser product under the U.S. Department of Health and Human Services (DHHS) Radiation Performance Standard according to the Radiation Control for Health and Safety Act of 1968. This means that the machine does not produce hazardous radiation.
  • Page 27 xxv...

  • Page 28: Before Using The Machine

    Before Using the Machine This chapter describes what you should know before using this machine, such as the names of the parts and their functions, and basic settings to use various functions. Machine Components ...1-2 External View (Front) ...1-2 External View (Back) ...1-4 Operation Panel ...1-5 Main Operation Panel ...1-5 Fax Operation Panel ...1-7...

  • Page 29: External View (Front)

    Machine Components Machine Components This section describes the parts names of the machine and their functions. External View (Front)
  • Page 30 ①ADF (Automatic Document Feeder) Holds documents and feeds them automatically into the scanning area. ②Slide guides Adjust to the width of the document. ③Document feeder tray Holds documents. ④Document delivery tray Receives documents. ⑤Operation panel Controls the machine. ⑥Output tray Receives copies, prints and faxes.

  • Page 31: External View (Back)

    Machine Components External View (Back) ①Ethernet port Connect the network cable. ②USB port Connect the USB (Universal Serial Bus) cable. ③Rear cover Open this cover when clearing paper jams. ④Power socket Connect the power cord. ⑤Telephone line jack Connect the telephone cable. ⑥External device jack Connect an external device.

  • Page 32: OperatOn Panel

    Operation Panel Operation Panel This section describes the names and functions of the operation panel keys, and describes all the parts on the operation panel. Main Operation Panel...
  • Page 33 Operation Panel ①[Paper Settings] key Press to specify the paper size and type for the paper cassette or multi-purpose tray. ②[Job Cancel/Status Monitor] key Press to check fax transmission, print, copy, or report output. ③[COPY] key Press to switch to the Copy mode. ④[FAX] key Press to switch to the Fax mode.

  • Page 34: Fax Operation Panel

    Fax Operation Panel ①[Hook] key Press when you want to dial without lifting up the handset of the external telephone. ②[Redial/Pause] key Press to redial the last dialed number when fax is standing by, or press to insert a pause when entering a fax number.

  • Page 35: Copy Mode

    Display (Standby Mode) Display (Standby Mode) Copy Mode 1 0 0 % L T R T E X T / P H O T O ①Zoom ratio ②Paper size ③Quantity ④Image quality ⑤Density Fax Mode 1 2 / 3 1 / 2 0 0 8 W E D F a x O n l y S T A N D A R D...

  • Page 36: Toner CartrDge

    Toner Cartridge Toner Cartridge The average print yield of the Canon genuine starter toner cartridge which comes with the machine is 1,000 pages, the Canon genuine replacement toner cartridge is 2,000 pages. The page counts are on the basis of “ISO/ IEC 19752”* when printing A4 size paper with the default print density setting.

  • Page 37: Maintaining The Toner Cartridge

    1-10 – Be careful of counterfeit toner cartridges Please be aware that there are counterfeit Canon toner cartridges in the marketplace. Use of counterfeit toner cartridge may result in poor print quality or machine performance. Canon is not responsible for any malfunction, accident or damage caused by the use of counterfeit toner cartridge.
  • Page 38 ■ Toner low T O N E R G A U G E ■ Toner near empty T O N E R G A U G E ■ Toner empty T O N E R G A U G E Press [Stop/Reset] to return to the standby mode.

  • Page 39: EnterNg Characters

    Entering Characters For displays that require alphanumeric entries, follow the procedure below to enter characters. Example: Enter <Canon>. For details on entering characters, see “Information About the Keys,” in the Starter Guide or “Set Up the Machine,” in the e-Manual. Press repeatedly until an uppercase <C>...

  • Page 40: Telephone LNe SettNgs

    Telephone Line Settings Telephone Line Settings Set the type of telephone line that is connected to the machine. If this setting is incorrect, you will be unable to communicate with other machines. Make sure to check the type of telephone line that you are using, and make the correct setting. The default setting is <TOUCH TONE>...

  • Page 41: Setting The Sleep Mode

    Timer Settings Timer Settings The timer settings enables you to set the Sleep Mode and the Daylight Saving Time. Setting the Sleep Mode If the machine remains idle for a certain period of time, it automatically enters the Sleep mode. The default settings are as follows: <AUTO SLEEP>: ON –...

  • Page 42: Setting The Daylight Saving Time

    Setting the Daylight Saving Time In some countries or areas, time is advanced throughout the summer season. This is called “Daylight Saving Time. ” This section describes how to set the Daylight Saving Time. The default setting is <OFF>. Press [Menu].
  • Page 43 Timer Settings Press [ ] or [ ] to select <MONTH>, then press [OK]. E N D D A T E / T I M E M O N T H Press [ ] or [ ] to select the month, then press [OK].

  • Page 44: Documents And Print Media

    Documents and Print Media This chapter describes the types of paper and documents that can be used with the machine and how to load paper in the paper cassette and the multi-purpose tray. Documents Requirements ...2-2 Scanning Area ...2-3 Placing Documents ...2-4 On the Platen Glass ...2-4 In the ADF ...2-5 Paper Requirements ...2-6...

  • Page 45: Documents RequRements

    Documents Requirements Documents Requirements Type Plain paper – – Thick documents – Photographs – Small documents (e.g., index cards) – Special types of paper (e.g., tracing paper* , transparencies* – Books (Height: Maximum 1" (24 mm)) Size (W × L) Maximum 8 1/2"...

  • Page 46: ScannNg Area

    Scanning Area Scanning Area Make sure your document's text and graphics fall within the shaded area in the following diagram. Note that the margin widths listed are approximate and there may be slight variations in actual use.

  • Page 47: On The Platen Glass

    Placing Documents Placing Documents This section describes how to place your documents on the platen glass and in the ADF. On the Platen Glass Lift up the ADF. Place a document face down. Align the document with the appropriate paper size marks. If your document does not match any of the paper size marks, align the center of your document with the arrow mark.

  • Page 48: In The Adf

    Gently lower the ADF. The document is ready for scanning. – When closing the ADF, be careful not to get your fingers caught, as this may result in personal injury. – Do not press down the ADF forcefully, as this may damage the platen glass and cause personal injury.

  • Page 49: Paper RequRements

    ● packaging in a cool, dry location. Store paper at 64.4°F–75.2°F (18°C–24°C), 40%–60% relative humidity. ● Use only the transparencies designed for laser printers. Canon recommends you to use Canon type ● transparencies with this machine. Paper cassette Maximum 1 sheet...

  • Page 50: Printable Area

    Printable Area Printable Area The shaded area indicates the approximate printable area of LTR paper. Note that the margin widths listed are approximate and there may be slight variations in actual use.

  • Page 51: In The Paper Cassette

    Loading Paper Loading Paper This section describes how to load paper in the paper cassette and the multi-purpose tray. The default paper size/type is set to <LTR> and <PLAIN PAPER> in the setting menu. When you load other size and/or type of paper, change the paper size/type setting by pressing In the Paper Cassette Follow the procedure below to load paper in the...
  • Page 52 Fan the paper stack and even the edges. Load the paper into the paper cassette with the print side up. Make sure the paper stack sits below the small fin (A) on the side paper guide. Adjust the paper guide rail to match the size of paper.

  • Page 53: In The Multi-Purpose Tray

    Loading Paper In the Multi-Purpose Tray Use the multi-purpose tray when you want to copy or print on the different paper which is in the paper cassette. Load paper one by one in the multi- purpose tray. – The paper in the multi-purpose tray is fed prior to the paper in the paper cassette.
  • Page 54 Slide the paper guides so that they fit to both sides of the paper. If the paper guides do not fit the size of the paper, the print quality may be deteriorated. Specify the size and the type of the paper you load.

  • Page 55: For The Paper Cassette

    Setting Paper Size and Type Setting Paper Size and Type This section describes how to specify the paper size and type you are loading in the paper cassette and the multi-purpose tray. Whenever you change the paper size and type in the cassette and the tray, follow the procedure in this section to adjust the paper size and type settings for the cassette and the tray.

  • Page 56: For The Multi-Purpose Tray

    For the Multi-Purpose Tray Press [Paper Settings] repeatedly to select <MP TRAY>, then press [OK]. T R A Y Press [ ] or [ ] to select the paper size, then press [OK]. P A P E R S I Z E You can select from the following paper sizes: <LTR>, <LGL>, <A4>, <B5>, <A5>, <EXECUTIVE>, <COM10>, <MONARCH>, <DL>,...
  • Page 57 2-14...

  • Page 58: Registering Destinations In The Address Book

    Registering Destinations in the Address Book This chapter describes how to register destinations in the Address Book, and how to edit and erase registered information. About the Address Book ...3-2 Storing/Editing One-Touch Keys ...3-3 Registering One-Touch Keys ...3-3 Editing One-Touch Keys ...3-3 Erasing One-Touch Keys ...3-4 Storing/Editing Coded Dial Codes ...3-6 Registering Coded Dial Codes ...3-6...

  • Page 59: About The Address Book

    About the Address Book About the Address Book The Address Book is a feature used for storing fax numbers. The Address Book is divided into one-touch keys and coded dial codes. You can store up to 8 destinations in one-touch keys, and 100 destinations in coded dial codes, for a total of 108 destinations in the whole Address Book.

  • Page 60: Storing/Editing One-Touch Keys

    Storing/Editing One-Touch Keys Storing/Editing One-Touch Keys This section describes how to register destinations for one-touch keys and to edit the registered one-touch keys. Registering One-Touch Keys Press [Menu]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. M E N U A D D R E S S B O O K...

  • Page 61: Erasing One-Touch Keys

    Storing/Editing One-Touch Keys Press [ ] or [ ] to select the one- touch key (01 to 08) you want to edit, then press [OK]. 1 - T O U C H S P D [ 0 1 ] C a n o n You can also select a one-touch key by pressing the corresponding one-touch key.
  • Page 62 Press and hold [Clear] to erase the fax number, then press [OK]. T E L N U M B E R E N T R Y If you erase the fax number, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode.

  • Page 63: Storing/Editing Coded Dial Codes

    Storing/Editing Coded Dial Codes Storing/Editing Coded Dial Codes This section describes how to register destinations for coded dial codes and to edit the registered coded dial codes. Registering Coded Dial Codes Press [Menu]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK].

  • Page 64: Erasing Coded Dial Codes

    Press [ ] or [ ] to select the coded dial code (00 to 99) you want to edit, then press [OK]. C O D E D D I A L [ * 0 0 ] C a n o n You can also select a coded dial code by pressing [Coded Dial] followed by the...
  • Page 65 Storing/Editing Coded Dial Codes Press and hold [Clear] to erase the fax number, then press [OK]. T E L N U M B E R If you erase the fax number, the registered name is cleared automatically. Press [Stop/Reset] to return to the standby mode.

  • Page 66: Storing/Editing Recipients For Group Dialing

    Storing/Editing Recipients for Group Dialing Storing/Editing Recipients for Group Dialing This section describes how to register destinations for group addresses and to edit the registered group addresses. Registering Group Addresses The recipients must be registered in one-touch keys or coded dial codes beforehand.

  • Page 67: Adding New Destination To Group

    Storing/Editing Recipients for Group Dialing Adding New Destination to Group Press [Menu]. Press [ ] or [ ] to select <ADDRESS BOOK SET.>, then press [OK]. M E N U A D D R E S S Press [ ] or [ ] to select <GROUP DIAL>, then press [OK].

  • Page 68: Changing Group Name

    Press [OK]. N O . 0 0 2 = 1 2 3 X X X X X X [ 0 2 ] C a n o n Press [Stop/Reset] to return to the standby mode. Changing Group Name Press [Menu]. Press [ ] or [ ] to select <ADDRESS...
  • Page 69 Storing/Editing Recipients for Group Dialing Press [OK]. N A M E C a n o n G r o u p Press [Clear] repeatedly until all recipients are deleted, then press [OK]. N O . 0 0 1 = When you delete all destinations, the registered name is cleared automatically.

  • Page 70: Copying

    Copying This chapter describes the copying features. Overview of Copy Functions ...4-2 Basic Copying Method ...4-4 Canceling Copy Jobs ...4-5 Selecting Image Quality ...4-6 Adjusting Density ...4-8 Adjusting Automatically ...4-8 Adjusting Manually ...4-9 Enlarge/Reduce Images ...4-10 Preset Zoom... 4-10 Custom Copy Ratio... 4-11 Collating Copies ...4-13 Multiple Documents onto One Sheet (2 on 1) ...4-15 2 on 1 Combination ...

  • Page 71: Overview Of Copy Functions

    Overview of Copy Functions Overview of Copy Functions In addition to enlarging/reducing copies, you can make 2-sided copies or use the 2 on 1 mode, which reduces 2 page documents to fit on one sheet of paper. (p. 4-6) (p. 4-8)
  • Page 72 Overview of Copy Functions (p. 4-10) (p. 4-18) (p. 4-15)

  • Page 73: Basic Copying Method

    Basic Copying Method Basic Copying Method This section describes the basic procedure for copying. Place documents on the platen glass or load them in the ADF. – For details, see “Placing Documents, ” on p. 2-4. – Close the ADF/platen glass cover after placing your documents.

  • Page 74: Canceling Copy Jobs

    Canceling Copy Jobs Canceling Copy Jobs You can cancel scanning or ongoing jobs. If you cancel a copy job during scanning, make sure to remove the document. Press [Stop/Reset]. When the <CANCEL COPYING?> message appears, press [ ] to select <YES>. C A N C E L C O P Y I N G ? <...

  • Page 75: Selecting Image Quality

    Selecting Image Quality Selecting Image Quality You can adjust the image quality of copies according to the types of documents. A correct selection is necessary for the optimal reproduction of the colors of the document. These settings return to the default values if the machine remains idle for a certain period of time or if you press [Stop/Reset].
  • Page 76 – [numeric keys] to enter the desired copy quantity (1 to 99). 1 0 0 % L T R T E X T / P H O T O Press [Start]. If you want to copy multiple documents using the platen glass, place a document and press [Start] once for each page.

  • Page 77: Adjusting Density

    Adjusting Density Adjusting Density You can adjust the density to the most appropriate level for the document either automatically or manually. The default setting is <MANUAL> (5). Adjusting Automatically You can adjust the density to the most appropriate level for the document automatically. Place documents.

  • Page 78: Adjusting Manually

    Adjusting Manually You can adjust the density to the most appropriate level for the document manually. Place documents. For details, see “Placing Documents, ” on p. 2-4. Press [COPY]. Press [Density] to select the manual mode. Press [ ] or [ ] to adjust the copy density, then press [OK].

  • Page 79: Enlarge/Reduce Images

    Enlarge/Reduce Images Enlarge/Reduce Images You can convert a standard-sized document to a different standard-sized copy (preset zoom), or you can enlarge or reduce images in 1% increments (custom copy ratio). The default setting is <100%>. Preset Zoom You can enlarge or reduce standard size documents to another standard paper size.

  • Page 80: Custom Copy Ratio

    Press [ ] or [ ] to select the copy ratio, then press [OK]. P R E S E T R A T I O 7 8 % L G L – <200% MAX.> <129% STMT → LTR> – – <100%>...
  • Page 81 Enlarge/Reduce Images – [numeric keys] to enter the desired copy quantity (1 to 99). 9 5 % T E X T / P H O T O Press [Start]. If you want to copy multiple documents using the platen glass, place a document and press [Start] once for each page.

  • Page 82: Collating Copies

    Collating Copies Collating Copies You can sort copies into sets arranged in page order. This function is useful when making handouts for meetings. This feature can be used together with both “2-Sided Copying,” (see p. 4-18) and “Multiple Documents onto One Sheet (2 on 1),” (see p. 4-15). The default setting is <OFF>.
  • Page 83 Collating Copies Press [Collate/2 on 1]. C O L L A T E / 2 – If you want to use <COLLATE> and “2 on 1 Combination” (see p. 4-15) at the same time, select <COLLATE+2 ON 1>, then press [OK]. –...

  • Page 84: Multiple Documents Onto One Sheet (2 On 1)

    Multiple Documents onto One Sheet (2 on 1) Multiple Documents onto One Sheet (2 on 1) This mode enables you to reduce two-page documents to fit on one sheet of paper (1-sided/ 2-sided). 2 on 1 Combination 2 on 1 mode automatically reduces two documents to fit on the selected paper size.

  • Page 85: Copying Id Card

    Multiple Documents onto One Sheet (2 on 1) Press [COPY]. Press [Collate/2 on 1] repeatedly to select <2 ON 1>, then press [OK]. C O L L A T E / 2 – If you want to use <2 ON 1> and “Collating Copies”...
  • Page 86 – [numeric keys] to enter the desired copy quantity (1 to 99). 1 0 0 % T E X T / P H O T O Press [start]. Turn and place the card. – Place the card as indicated below. –...

  • Page 87: 2-Sided Copying

    2-Sided Copying 2-Sided Copying This mode enables you to make 2-sided copies from 1-sided or 2-sided documents, or make 1-sided copies from 2-sided documents. This enables you to cut print costs in half when copying in large quantities. This feature can be used together with both “Collating Copies” (see p. 4-13) and “2 on 1 Combination”...

  • Page 88: To 2-Sided Copying

    1 to 2-Sided Copying You can make 2-sided copies from 1-sided documents. Place documents. For details, see “Placing Documents, ” on p. 2-4. Press [COPY]. Press [2-Sided] to select <1 >2-SIDED>, then press [OK]. 2 - S I D E D >...

  • Page 89: To 2-Sided Copying

    2-Sided Copying 2 to 2-Sided Copying You can make 2-sided copies from 2-sided documents. Place documents in the ADF. For details, see “Placing Documents, ” on p. 2-4. Press [COPY]. Press [2-Sided] repeatedly to select <2 > 2-SIDED>, then press [OK]. 2 - S I D E D Press [ ] or [...

  • Page 90: To 1-Sided Copying

    2 to 1-Sided Copying You can make 1-sided copies from 2-sided documents. Place documents in the ADF. For details, see “Placing Documents, ” on p. 2-4. Press [COPY]. Press [2-Sided] to select <2 >1-SIDED>, then press [OK]. 2 - S I D E D >...

  • Page 91: Selecting Paper Size Group

    Selecting Paper Size Group Selecting Paper Size Group This section describes how to select the paper size group. The default setting is <INCHES>. Press [Menu]. Press [ ] or [ ] to select <COPY SETTINGS>, then press [OK]. M E N U C O P Y S E T T I N G S Press [...

  • Page 92: Changing Standard Mode

    Changing Standard Mode Changing Standard Mode The Standard mode is the combination of copy modes that the machine automatically applies when the power is turned ON, or when the Standard mode to suit your needs. The default settings are the followings: –...

  • Page 93: Printing A Sample Page

    Printing a Sample Page Printing a Sample Page This machine provides you to print a sample page. You can use this function to test how the printouts will look with current settings. – The paper size must be LTR. – The paper type must be Plain Paper (17 to 21 lb (64 to 80 g/m –...

  • Page 94: Viewing Copy Settings

    Viewing Copy Settings Viewing Copy Settings You can check the current copy settings for <COLLATE>, <2-SIDED>, <2 ON 1>, and <ID CARD COPY>. Press [Job Cancel/Status Monitor] repeatedly to select <VIEW SETTINGS>, then press [OK]. V I E W S E T T I N G S The current settings for <COLLATE>, <2-SIDED>, <2 ON 1>, and <ID CARD COPY>...
  • Page 95 4-26...

  • Page 96: Fax

    This chapter describes how to use fax functions. Overview of Fax Functions ...5-2 Introduction to Using Fax Functions ...5-4 Methods for Receiving Faxes ...5-4 Selecting the Receive Mode ... 5-10 Setting the Current Date and Time ... 5-11 Setting the Type of Telephone Line ... 5-11 Registering the Machine’s Name...

  • Page 97: Overview Of Fax Functions

    Overview of Fax Functions Overview of Fax Functions In addition to the Super G3 fax function, you can send faxes from your computer. You can also forward received fax documents to specified destinations. (p. 5-13) (p. 5-16) (p. 5-24) (p. 5-23) (p.
  • Page 98 Overview of Fax Functions (p. 5-18) (p. 5-41) (p. 5-36)

  • Page 99: Introduction To Using Fax Functions

    Introduction to Using Fax Functions Introduction to Using Fax Functions This section describes the settings you need to make before using fax functions. Make sure to set the following items first: Your fax number ● Register your machine’s fax number. (See “Registering Your Machine’s Fax Number, ” on p. 5-12.) ●...
  • Page 100 ● FaxOnly In this mode, the machine receives documents automatically. Select this mode if you use the machine for fax operations only, and not for voice communications using an external telephone. Before using this mode ● Simply set the receive mode to <FaxOnly>. (See “Selecting the Receive Mode, ” on p. 5-10.) When an incoming call is received ●...
  • Page 101 Introduction to Using Fax Functions ● FAX/TEL In this mode, the machine receives documents automatically for fax calls and rings for telephone calls. ● Before using this mode Make sure to do the following: – Connect your external telephone to the machine. (See “Make Fax Settings, ” in the Starter Guide.) –...
  • Page 102 ● AnsMode In this mode, the machine receives documents automatically for fax calls and your answering machine records a message for telephone calls. Before using this mode ● Make sure to do the following: – Connect your external telephone with built-in answering machine to the machine. (See “Make Fax Settings, ” in the Starter Guide.) –...
  • Page 103 Introduction to Using Fax Functions ● MANUAL In this mode, you can monitor all incoming calls by picking up the handset each time your telephone rings. This mode is a suitable option if you expect to use the machine mainly as a telephone, and only occasionally receive fax documents.
  • Page 104 ● DRPD DRPD (Distinctive Ring Pattern Detection) service assigns two or more telephone numbers with distinctive ring patterns to a single telephone line, allowing you to have both a fax number(s) and a telephone number(s) using only one telephone line. Your fax will automatically monitor incoming calls and based on the ring pattern, will let you know if the call is a fax or voice call.

  • Page 105: Selecting The Receive Mode

    Introduction to Using Fax Functions Selecting the Receive Mode You can set the fax receive mode to suit your needs. The default setting is <FaxOnly>. Press [Menu]. Press [ ] or [ ] to select <FAX SETTINGS>, then press [OK]. M E N U F A X S E T T I N G S...

  • Page 106: Setting The Current Date And Time

    Press [Stop/Reset] to return to the standby mode. If you cannot make telephone calls using an external telephone when the receive mode is set to <FAX/TEL>, make the settings described below. [MENU] → <FAX SETTINGS> → <USER SETTINGS> → set <PUBLIC LINE> to <ADAPTER 1>. If the problem persists, set <PUBLIC LINE>...

  • Page 107: Registering The Machine's Name

    Introduction to Using Fax Functions Press [Stop/Reset] to return to the standby mode. Registering the Machine’s Name Your name or company’s name must be registered as the machine’s name. When you send a document, the name that you registered is printed as the sender’s name on the recipient’s paper.

  • Page 108: Sending Fax Documents

    Sending Fax Documents Sending Fax Documents This section describes the settings and procedures for sending fax documents. Basic Methods for Sending Faxes This section describes the flow of sending faxes. Place documents. Press [FAX]. Adjust any necessary scan settings for your documents.

  • Page 109: Switching Temporarily To Tone Dialing

    Sending Fax Documents Place documents in the ADF. Press [FAX]. Adjust any necessary settings for your documents. For details, see “Adjusting Density, ” on p. 5-23, “Selecting Image Quality, ” on p. 5-24, and “2- Sided Document, ” on p. 5-25. Press [Hook] or pick up the handset of your external telephone.

  • Page 110: Dialing An Overseas Number (With Pauses)

    Enter the numbers requested by the information service using keys]. = 0 3 1 X X X X X T 7 8 9 # If you want to receive faxes, press [Start]. If you are using the external telephone, hang up the handset after pressing Dialing an Overseas Number (With Pauses)

  • Page 111: Basic Methods For Sending Pc Faxes

    Sending Fax Documents Basic Methods for Sending PC Faxes This section describes the flow of sending PC faxes. Make sure that the fax driver is installed. For details on the fax driver settings, see “Fax, ” in the e-Manual. Sending documents from a computer and scanning documents over the network cannot be processed at the same time.

  • Page 112: Canceling Sending Fax Documents

    Canceling Sending Fax Documents Canceling Sending Fax Documents Follow this procedure to cancel a transmission in progress. You can also cancel a transmission from the Status Monitor screen. (See “Checking/Deleting Fax Transmission Documents, ” on p. 5- 45.) Press [Stop/Reset] during transmission. When the <CANCEL DURING TX/RX?>...

  • Page 113: Specifying Destinations

    Specifying Destinations Specifying Destinations This section describes how to specify a fax destination. You can select a destination stored in a one-touch key or coded dial codes, or specify a new destination. Specifying a New Fax Number You can specify a new fax number using [numeric keys] and [Tone].

  • Page 114: Using The One-Touch Keys

    Using the One-Touch Keys You can specify up to eight destinations using one- touch Keys. To use this feature, you need to first register destinations in one- touch Keys. (See “Registering One-Touch Keys, ” on p. 3-3.) Place documents. Press [FAX].

  • Page 115: Using The Group Addresses

    Specifying Destinations Enter the desired two-digit code (00 to 99) with – [numeric keys]. = 0 3 1 X X X X X X [ 0 2 ] s a l e s If you entered a wrong code, press Reset], then try again from step 3.

  • Page 116: Sending Documents To More Than One Location (Broadcasting)

    Press [FAX]. Adjust any necessary scan settings for your documents. For details, see “Adjusting Density, ” on p. 5-23, “Selecting Image Quality, ” on p. 5-24, and “2- Sided Document, ” on p. 5-25. Press [Address Book] repeatedly to select <NAME SEARCH> or <ADD/TEL SEARCH>, then press [OK].
  • Page 117 Specifying Destinations Place documents. Press [Menu]. Press [ ] or [ ] to select <BROADCAST>, then press [OK]. M E N U B R O A D C A S T Specify the destination. N O . 0 0 1 = –...

  • Page 118: Adjusting Density

    Adjusting Density Adjusting Density You can adjust the density to the most appropriate level for the document you send. Place documents. Press [FAX]. Press [Density]. Press [ ] or [ ] to adjust the density, then press [OK]. D E N S I T Y - L T –...

  • Page 119: Selecting Image Quality

    Selecting Image Quality Selecting Image Quality You can adjust the image quality of the document you send. The higher image quality you set, the better the output will be, but the longer the transmission will take. The default setting is <STANDARD>. Place documents.

  • Page 120: 2-Sided Document

    2-Sided Document 2-Sided Document You can set the machine to automatically turn over 2-sided documents that are placed in the ADF, and scan each side separately. Place documents in the ADF. Press [FAX]. Press [2-Sided] repeatedly to select the binding type, then press [OK]. 2 - S I D E D B O O K –...

  • Page 121: Redialing When The Line Is Busy

    Redialing When the Line Is Busy Redialing When the Line Is Busy If the recipient’s line is busy or if there is no answer, you can redial the same fax number manually or set the machine to redial automatically. Redialing Manually Place documents.
  • Page 122 Press [ ] or [ ] to select <AUTO REDIAL>, then press [OK]. S E T T I N G S A U T O R E D I A L Press [ ] or [ ] to select <ON> or <OFF>, then press [OK].

  • Page 123: Checking The Dial Line Before Sending

    If you are sending a fax document from your machine at the same time another fax machine (made by a company other than Canon) is trying to send you a fax, your fax document may end up being redirected to that fax machine, instead of the original destination you had intended.

  • Page 124: Changing Standard Mode

    Changing Standard Mode Changing Standard Mode This mode enables you to specify the standard scan settings for density and image quality. Press [Menu]. Press [ ] or [ ] to select <FAX SETTINGS>, then press [OK]. M E N U F A X S E T T I N G S Press [...

  • Page 125: Send Start Speed

    Send Start Speed Send Start Speed This function enables you to change the send start speeds, which is useful when there is difficulty initiating the sending of a document. The default setting is <33600bps>. Press [Menu]. Press [ ] or [ ] to select <SYSTEM SETTINGS>, then press [OK].

  • Page 126: Printing Received Documents On Both Sides Of Paper

    Printing Received Documents on Both Sides of Paper Printing Received Documents on Both Sides of Paper You can print received documents on both sides of the paper you select. This enables you to save paper. The default setting is <OFF>. You can print the received documents on both sides of the paper only when <PAPER SIZE>...

  • Page 127: Reducing A Received Document

    Reducing a Received Document Reducing a Received Document You can set the machine to automatically reduce received documents so that the whole document is printed within the printable area of the paper. The default setting is <ON>. Press [Menu]. Press [ ] or [ ] to select <FAX SETTINGS>, then press [OK].

  • Page 128: Printing Footer Information On A Received Document

    Printing Footer Information on a Received Document Printing Footer Information on a Received Document You can set whether to insert the machine’s fax number and the sender information on received faxes. The default setting is <OFF>. Press [Menu]. Press [ ] or [ ] to select <FAX SETTINGS>, then press [OK].

  • Page 129: Toner Runs Out

    Specifying the Way of Printing When Toner Runs Out Specifying the Way of Printing When Toner Runs Out This function enables you to continue printing received fax documents or reports when the toner has run out. The default setting is <OFF>. When <CONT.

  • Page 130: Setting The Incoming Ring

    Setting the Incoming Ring Setting the Incoming Ring This function enables you to activate the ring alert of the external telephone if <RX MODE> is set to <FaxOnly>. Selecting <ON> enables you to distinguish between the fax reception and answer voice calls when you pick up the external telephone while it is ringing. The default setting is <ON>.

  • Page 131: An External Telephone (Remote Rx)

    Receiving Documents Manually with an External Telephone (Remote RX) Receiving Documents Manually with an External Telephone (Remote RX) You can connect one external telephone to the machine. When the telephone rings with the machine in the MANUAL receive mode, you can use the external telephone to start receiving the document without walking over to the machine.

  • Page 132: Receiving Documents With The Remote Reception

    Receiving Documents with the Remote Reception Follow this procedure to receive fax documents using the remote reception. Before using the remote reception to receive fax documents, make sure the followings: – An external telephone is connected properly. – Your telephone is set to tone dialing. When you receive a call, pick up the external telephone.

  • Page 133: Selecting The Receive Mode For Printing

    Selecting the Receive Mode for Printing Selecting the Receive Mode for Printing You can select whether the machine stores all received pages in the memory before printing them out or prints each page as it is received. The default setting is <MEMORY RX>. Press [Menu].

  • Page 134: RejectNg IncomNg Faxes From The UnDentFEd Senders

    Rejecting Incoming Faxes from the Unidentified Senders Rejecting Incoming Faxes from the Unidentified Senders This function enables you to reject incoming faxes from senders who do not transmit their fax numbers (telephone numbers) to your machine. This can be useful when you do not want to receive direct mail (DM).

  • Page 135: Receive Start Speed

    Receive Start Speed Receive Start Speed This function enables you to change the receive start speeds, which is useful when there is difficulty initiating the receiving of a document. The default setting is <33600bps>. Press [Menu]. Press [ ] or [ ] to select <SYSTEM SETTINGS>, then press [OK].

  • Page 136: Receiving Documents In Memory Without Printing Out (Memory Lock Reception)

    Receiving Documents in Memory without Printing Out (Memory Lock Reception) Receiving Documents in Memory without Printing Out (Memory Lock Reception) Normally a document prints as soon as you receive it. However, there may be occasions when you want the machine to store all documents in memory until you are ready to print them.
  • Page 137 Receiving Documents in Memory without Printing Out (Memory Lock Reception) If you want to set or change a password for the Memory Lock mode, use [numeric keys] to enter the memory reception password (up to seven digits), then press [OK]. P A S S W O R D –...

  • Page 138: Memory Lock Reception Mode

    Printing All Documents Stored in the Memory Lock Reception Mode Printing All Documents Stored in the Memory Lock Reception Mode Press [Menu]. Press [ ] or [ ] to select <SYSTEM SETTINGS>, then press [OK]. M E N U S Y S T E M S E T T I N G S If the System Password has been set, enter the System Password using...

  • Page 139: Memory

    Forwarding Received Fax Documents in Memory Forwarding Received Fax Documents in Memory You can redirect the fax documents received in memory to the specified destination. Press [Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS>, then press [OK]. T X / R X S T A T U S Press [ ] or [...

  • Page 140: CheckNg/ChangNg The Status Of Fax

    Checking/Changing the Status of Fax Documents in Memory Checking/Changing the Status of Fax Documents in Memory The Status Monitor screen enables you to view and change the status of fax documents in memory. Checking/Deleting Fax Transmission Documents You can check the detailed information of fax documents currently being sent or waiting to be sent, then delete unwanted documents as necessary.

  • Page 141: Checking/Deleting Fax Reception Documents

    Checking/Changing the Status of Fax Documents in Memory Checking/Deleting Fax Reception Documents You can delete the received documents in memory. You can also forward received documents in memory to a desired destination. Press [Job Cancel/Status Monitor] repeatedly to select <TX/RX STATUS>, then press [OK].

  • Page 142: Printing

    Printing This chapter describes the basic print features. Overview of the Print Functions ...6-2 Introduction to Using Print Functions ...6-4 Printing Documents from a Computer...6-5 Scaling Documents ...6-7 Printing Multiple Pages on One Sheet ...6-9 2-Sided Printing ...6-10 Checking and Canceling Print Jobs ...6-11...

  • Page 143: Overview Of The Print Functions

    Overview of the Print Functions Overview of the Print Functions 2-sided printouts, collated printouts and enlarged/reduced printouts are available. (p. 6-7) (p. 6-10)
  • Page 144 Overview of the Print Functions (p. 6-9)

  • Page 145: Introduction To Using Print Functions

    The Canon XPS Printer Driver supports Windows Vista only. If you select <UFRII(XPS)> with other operating systems, the machine cannot detect your computer. – You cannot install the Canon XPS Printer Driver with the installer in the TCP/IP environment. How to install the Canon XPS Printer Driver, see the Readme file. –...

  • Page 146: Printing Documents From A Computer

    Printing Documents from a Computer Printing Documents from a Computer This section is the explanation of the basic procedure for printing from a computer (printer driver). Make sure that the printer driver is installed on your computer. To check if the driver is installed, see “Set Up Computers and Software”...
  • Page 147 Printing Documents from a Computer Click [Print]. Printing begins. If you want to cancel printing, see “Checking and Canceling Print Jobs, ” on p. 6-11.

  • Page 148: Scaling Documents

    Scaling Documents Scaling Documents You can enlarge or reduce documents to match the output paper size, such as reducing a document created in LTR size to print on STMT, or enlarging a document created in STMT size to print on LTR. There are two methods for scaling a document: select the output size of the document to scale it automatically, or specify the scaling value manually.
  • Page 149 Scaling Documents Select the output size of the document from [Output Size]. The document is scaled automatically according to the settings made in [Page Size] and [Output Size]. If you want to increase or decrease the magnification manually, select [Manual Scaling] →...

  • Page 150: Printing Multiple Pages On One Sheet

    Printing Multiple Pages on One Sheet Printing Multiple Pages on One Sheet This mode enables you to reduce multiple pages to fit onto one sheet of paper. You can make well-organized documents by editing multiple materials onto one sheet. And you can cut down print costs by saving papers, and it is also useful for saving space.

  • Page 151: 2-Sided Printing

    2-Sided Printing 2-Sided Printing 2-sided printing enables you to make 2-sided printouts. You can cut down print costs by half when copying in large quantities. The display may differ according to the operating system. Open the document you want to print from the application.

  • Page 152: Checking And Canceling Print Jobs

    Checking and Canceling Print Jobs Checking and Canceling Print Jobs You can check the status of print jobs and cancel a job before the printing starts. Make sure that the Processing/Data indicator is on or blinking. When the Processing/Data indicator is off, there are no jobs in the memory of the print job status.
  • Page 153 6-12...

  • Page 154: Scanning

    Scanning This chapter describes how to use scanner functions. Overview of Scanner Functions ...7-2 Introduction to Using Scanner Functions ...7-3 For Scanning Documents to a Computer Connected with USB Cable ...7-3 For Scanning Documents from a Networked Computer ...7-3 Basic Scanning Operations ...7-4 Scanning Documents to a Computer Connected with USB Cable ...7-4 Scanning Documents from a Networked...

  • Page 155: Overview Of Scanner Functions

    Overview of Scanner Functions Overview of Scanner Functions You can retrieve documents scanned with this machine to your computer connected with a USB cable. You can also scan documents over the network.

  • Page 156: For Scanning Documents To A Computer Connected With Usb Cable

    Introduction to Using Scanner Functions Introduction to Using Scanner Functions This section describes the things that you must do before using scanner functions. Make sure to set the following items first: For Scanning Documents to a Computer Connected with USB Cable USB scanner driver ●...

  • Page 157: Scanning Documents To A Computer Connected With Usb Cable

    Basic Scanning Operations Basic Scanning Operations This section describes the basic procedures for scanning documents. Scanning Documents to a Computer Connected with USB Cable This section describes the basic procedure for using the operation panel of the machine to scan via USB. Scanned documents are transmitted via USB to your computer.

  • Page 158: Connected With Usb Cable

    – Sending documents from a computer and scanning documents over the network cannot be processed at the same time. If this happens, these documents are handled differently depending on the following: • If you send PC documents when the machine is scanning documents, the machine scans documents first, then starts sending the PC documents when scanning is complete.

  • Page 160: Network

    Network This chapter describes what the network is, what you can do with the network, and what you have to do to use the machine with the network. Flowchart for Setting Up Network ...8-2 What is the Network? ...8-3 Overview of Network Functions ...8-4...
  • Page 161 Flowchart for Setting Up Network Flowchart for Setting Up Network Follow the procedures in the flowchart below to set up each network function.

  • Page 162: What Is The Network

    What is the Network? What is the Network? In the computer field, a network is a system of interconnected computers that communicate with each other. “Internet” and “LAN” are the two most common words used to refer to networks. The Internet is the vast network to which computers all over the world are connected.

  • Page 163: Overview Of Network Functions

    Overview of Network Functions Overview of Network Functions This section describes actions you can perform using the network function.

  • Page 164: Settings From A Pc

    Settings from a This chapter describes how to use Remote UI functions. Overview of Remote UI ...9-2 Starting the Remote UI...9-4...
  • Page 165 Overview of Remote UI Overview of Remote UI The Remote UI enables you to check the machine’s status and manage the machine’s functions from a Computer on the network using a web browser. Using the computer keyboard, the management process, such as entering addresses to the address book will be easier.
  • Page 166 Overview of Remote UI By using Remote UI, you can set and confirm following functions.

  • Page 167: Starting The Remote Ui

    Starting the Remote UI Starting the Remote UI To start the Remote UI, follow the procedure described below. Before you start the Remote UI, perform the following: – Select <VIEW IP ADDRESS> in <NETWORK SETTINGS> located in the <SYSTEM SETTINGS>, and verify the IP address of the machine.
  • Page 168 ② In case of End-User Mode, enter the User Name. ■ In case that system manager password is set: ① Select [Administrator Mode] or [End-User Mode]. Starting the Remote UI ② Enter the System Manager password or user name. Click [OK]. Operate the Machine.

  • Page 170: Maintenance

    When a Message Appears ... 10-8 Redistributing Toner ... 10-9 Replacing the Toner Cartridge with a New One ..10-11 Recycling Used Cartridges ...10-15 The Clean Earth Campaign - The Canon Cartridge Return Program ...10-15 U.S.A. PROGRAM ...10-16 Canadian Program – Programme au Canada ...10-19...

  • Page 171: Exterior

    Cleaning the Machine Cleaning the Machine Note the following before cleaning your machine: – Make sure no documents are stored in memory, then turn off the main power switch and disconnect the power cord. – Use a soft cloth to avoid scratching the components. –...
  • Page 172 Lift the scanning platform (A) until it is locked. (You will hear an audible “click. ” ) Hold the grip (A) on the right front side of the toner cover. Open the toner cover. Remove the toner cartridge. – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact”...
  • Page 173 Cleaning the Machine Use a clean, soft, dry, lint-free cloth to remove any toner or paper debris from the machine’s interior. – Do not touch the fixing assembly (A) as it becomes very hot during use. – Do not touch the transfer roller (B) as this can damage the machine.

  • Page 174: Fuser Roller

    Close the toner cover. Lower the scanning platform. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. Reconnect the power cord and turn on the main power switch.

  • Page 175: Scanning Area

    Cleaning the Machine Press [ ] or [ ] to select <FIX. UNIT CLEANING>, then press [OK]. A D J U S T . / C L E A N I N G F I X . U N I T Cleaning starts.
  • Page 176 ● If your documents have black streaks or appear dirty after copying them using the ADF, this may be caused by pencil lead rubbing off the documents and onto the roller. Clean the ADF scanning area and roller. Turn off the main power switch and disconnect the power cord.

  • Page 177: When A Message Appears

    Replacing the Toner Cartridge Replacing the Toner Cartridge This section describes how to replace or handle the toner cartridges and precautions on storing them. When a Message Appears Toner cartridges are consumable products. If the toner is running low or out during printing, a message appears in the display.

  • Page 178: Redistributing Toner

    Redistributing Toner When the toner is running low, the message <TONER LOW/PREPARE NEW TONER> appears on the display, redistribute toner in the toner cartridge. We recommend that you prepare a new toner cartridge for future replacement with ease. Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact”...
  • Page 179 Replacing the Toner Cartridge Gently rock the toner cartridge several times to evenly distribute toner inside. Hold the toner cartridge by its handle (A). – Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.

  • Page 180: Replacing The Toner Cartridge With A New One

    Lower the scanning platform. – Be careful not to get your fingers caught. – If you cannot close the toner cover, do not force it to close. Open the cover and make sure the toner cartridge is properly set in the machine. Replacing the Toner Cartridge with a New One When the message <OUT OF TONER /CHANGE...
  • Page 181 Replacing the Toner Cartridge Hold the grip (A) on the right front side of the toner cover. Open the toner cover. Remove the toner cartridge. 10-12 Remove the new toner cartridge from the protective bag. Do not open the drum protective shutter (A). Save the protective bag.
  • Page 182 Place the toner cartridge on a flat surface and pull the seal completely out. If toner is adhered on the removed seal, be careful that your hands or clothes do not get dirty from touching the toner. Do not pull the seal out at an angle. Replacing the Toner Cartridge Hold the toner cartridge by its handle (A).
  • Page 183 Replacing the Toner Cartridge Push the toner cartridge to make sure it is properly set in the machine. Hold the grip (A) on the right front side of the toner cover. Close the toner cover. 10-14 Lower the scanning platform. –...

  • Page 184: RecyclNg Used CartrDges

    Encouraging Appreciation of the Outdoors “Clean Earth” initiatives supported by Canon in the U.S. include Eyes on Yellowstone, Canon Envirothon, NATURE Series on PBS and The Canon Clean Earth Crew. Initiatives supported in Canada include Canon Envirothon and World Wildlife Fund - Canada.

  • Page 185: U.s.a. Program

    Packagng ■One Box Return To receive your free eight cartridge collection box: Call 1-800-OK-CANON Visit www.usa.canon.com/cleanearth/return Place as many cartridges as possible into one box. Carefully seal the box with tape; Place an empty toner cartridge in the box that contained your new toner cartridge.
  • Page 186 ■Bundled Return Bundle multiple cartridge boxes together securely with tape. Please be sure that the shipment does not exceed UPS specifications (See Below). Maximum weight = 70 pounds Maximum length = 108 inches Maximum girth (length + 2 x width + 2 x height) = 130 inches Please Note: Do not send defective cartridges for replacement.
  • Page 187 Give the shipment to your UPS driver when you receive your next regular delivery. Call 1-800-PICK-UPS for Drop-Off options in your area. By using either of the above methods of shipment, your used cartridge(s) will be forwarded to the Canon Cartridge Collection Center at no charge to you.

  • Page 188: Canadian Program - Programme Au Canada

    Place the empty toner cartridge in the box from your new toner cartridge. Seal the box. ● ● Apply the Canon Canada Inc./ Canada Post label provided in this brochure. Canon’s labels are specially marked so that Canon pays the postage. ●...
  • Page 189 We encourage you to use this option as a more efficient way to ship cartridges. ● Please tape your eight cartridges together and place them in a box. Apply the Canon Canada Inc. / Canada Post label provided in this brochure. Canon’s labels are specially ● marked so that Canon pays the postage.

  • Page 190: Transporting The Machine

    Transporting the Machine Transporting the Machine This section describes the required procedures before transporting the machine. Follow this procedure to avoid vibration damage to the machine when transporting it over a long distance. Turn off the main power switch. Disconnect the power cord and all the cables from the back of the machine.
  • Page 191 Transporting the Machine Remove the toner cartridge. – To avoid exposing the toner cartridge to light, place it in its protective bag or wrap it in a thick cloth. – Do not open the drum protective shutter on the toner cartridge. Print quality may deteriorate if the drum surface is exposed to light or is damaged.
  • Page 192 Open the front panel of the paper cassette. Remove the paper from the paper cassette. Remove the paper cassette by lifting up the front-end of the paper cassette and pulling it forward. Transporting the Machine Make sure all the covers are closed. Grip the handles on both sides of the machine and lift it carefully, as shown in the illustration below.
  • Page 193 10-24...

  • Page 194: Troubleshooting

    Troubleshooting This chapter describes how to respond to paper and document jams, as well as to error messages. Clearing Jams ...11-2 Document Jams ... 11-2 Paper Jams ... 11-4 Error Messages...11-10 Error Codes ...11-13 If <LOAD CORRECT PAPER> is displayed ...11-14 Reloading the Paper ...11-14 Changing the Paper Size Setting ...11-14 If a Power Failure Occurs ...11-15...

  • Page 195: Document Jams

    If loose toner comes into contact with your skin or clothing, wash with cold water. Warm water will set the toner. Do not force a jammed document or paper out of the machine. Contact Canon Customer Care Center if needed.
  • Page 196 Open the inner cover, holding it by its front tab (A). Lift the release lever (A) until it clicks into place. Remove the jammed document. Do not force a jammed paper out of the machine as it may tear. Return the release lever (A) to its original position.

  • Page 197: Paper Jams

    Clearing Jams Open the ADF and then hold both sides of any jammed documents and gently pull them out. Close the ADF. Be careful not to get your fingers caught. Paper Jams When <PAPER JAM> or <PAPER JAM/OPEN REAR COVER> appears on the display, remove jammed paper from the inside of the machine first, then from the paper cassette or multi-purpose tray if necessary.
  • Page 198 Open the toner cover. Remove the toner cartridge from the machine. Clearing Jams – Do not touch the rollers and parts which have labels “CAUTION! Hot surface avoid contact” on. They become very hot during use. – Remove watches and any bracelets or rings when touching the inside of the machine.
  • Page 199 Clearing Jams Hold both sides of the jammed paper and gently pull it out. Gently pull the jammed paper between the fixing assembly (A) and transfer roller (B) until the leading edge emerges from the machine. – Do not touch the fixing assembly (A) as it becomes very hot during use.
  • Page 200 Insert the toner cartridge so that the protrusion on the right side of the toner cartridge (A) fits into the guide (B) located on the right side of the machine and slide it down parallel to the guide. Push down the toner cartridge to make sure it is properly set in the machine.
  • Page 201 Clearing Jams Open the front panel of the paper cassette. Remove the paper in the paper cassette. Hold both sides of the jammed paper and slowly pull it out in the direction of the arrow. ■ When feeding paper from the paper cassette: 11-8 ■...
  • Page 202 Set the dust cover on the paper cassette. Open the rear cover. This operation is required only when <OPEN REAR COVER> appears on the display. Hold both sides of the jammed paper and gently pull it out upward. – This operation is required only when <OPEN REAR COVER>...

  • Page 203: Error Messages

    Error Messages Error Messages See the table below when the error and status messages appear on the display. Message AVAILABLE MEMORY This message shows the percentage of the memory currently available. CANNOT PRINT RX The machine temporarily received the fax in memory because an error of some kind has DATA occurred in the machine.
  • Page 204 Message LOAD CORRECT The size of the paper in the paper cassette or multi-purpose tray is different from that PAPER of the paper specified in <PAPER SIZE> for <CASSETTE> or <MP TRAY>. LOAD PAPER – No paper is loaded in the paper cassette or multipurpose tray when copying or printing.
  • Page 205 5 seconds, then turn it ON again. If the message persists, turn OFF the main power switch, disconnect the power cord, and contact Canon Customer Care Center. Enter the correct password. For details, see “Receiving Documents in Memory without Printing Out (Memory Lock Reception),”...

  • Page 206: Error Codes

    Error Codes Error Codes An error code is a four-digit code shown on an ERROR TX REPORT or an RX REPORT when an error occurs. For details on reports, see “Introduction of the Machine, ” in the e-Manual. See the table below for individual error codes. Error Code 00A0 Transmission was manually canceled on the...

  • Page 207: Reloading The Paper

    If <LOAD CORRECT PAPER> is displayed If <LOAD CORRECT PAPER> is displayed When <LOAD CORRECT PAPER> appears on the display, the size of the paper in the paper cassette or multi-purpose tray is different from that of the paper specified in <PAPER SIZE> for <CASSETTE>...

  • Page 208: If A Power Failure Occurs

    If a Power Failure Occurs If a Power Failure Occurs If a power failure occurs, machine functions will be limited as follows: – Depending on your telephone, you may not be able to make telephone calls. – You can receive telephone calls from the telephone connected to the machine. –...

  • Page 209: If You Cannot Solve A Problem

    This section describes the customer support services. Customer Support (U.S.A.) If you cannot solve the problem after having referred to the information in this chapter, contact Canon Customer Care Center at 1-800-OK-CANON Monday through Friday between the hours of 8:00 A.M. to 8:00 P.M.

  • Page 210: Machine Settings

    Machine Settings This chapter describes how to change and check the machine settings. Machine Settings ...12-2 Printing USER DATA LIST ... 12-2 Accessing the Setting Menu ... 12-2 Setting Menu ...12-4 VOLUME CONTROL SETTINGS ... 12-4 BROADCAST ... 12-4 COMMON SETTINGS ... 12-4 COPY SETTINGS ...

  • Page 211: Printing User Data List

    Machine Settings Machine Settings You can adjust the machine settings from the Setting Menu to customize the way the machine works. Printing USER DATA LIST To see the list of current settings, print out USER DATA LIST. Press [Report] repeatedly to select <USER DATA LIST>, then press [OK].
  • Page 212 When finished, press [Stop/Reset] to return to the standby mode. If you press [Stop/Reset] before pressing [OK], the setting will not be registered. Press [Menu] to return to the previous display. Machine Settings 12-3...

  • Page 213: Volume Control Settings

    Setting Menu Setting Menu The default settings are indicated in bold text. Depending on the country of purchase, some settings may not be available. VOLUME CONTROL SETTINGS Item 1 MONITOR VOLUME 2 CALLING TONE 3 ENTRY TONE 4 ERROR TONE BROADCAST Item NO.0##=...

  • Page 214: Copy Settings

    COPY SETTINGS Item 1 STANDARD SETTINGS 1 IMAGE QUALITY 2 DENSITY 3 ZOOM RATIO PRESET RATIO MANUAL 4 AUTO COLLATE 5 2-SIDED 2 PAPER SIZE GROUP Settings TEXT/PHOTO – – TEXT – PHOTO – TEXT/PHOTO+ – AUTO MANUAL (1–9 (5)) –...

  • Page 215: Fax Settings

    Setting Menu FAX SETTINGS Item 1 RX MODE FAX/TEL 1 RING START TIME 2 F/T RING TIME 3 F/T SWITCH ACTION MANUAL FaxOnly AnsMode DRPD 2 USER SETTINGS 1 UNIT TELEPHONE # 2 UNIT NAME 3 TEL LINE TYPE 4 PUBLIC LINE 5 STANDARD SETTINGS 1 DENSITY 2 IMAGE QUALITY...

  • Page 216: Address Book Settings

    Item 2 REMOTE RX REMOTE RX ID 3 RX PRINT 4 RX TERMINAL ID 5 RX RESTRICTION 5 PRINTER SETTINGS 1 RX REDUCTION 2 2-SIDED PRINT 3 CONT. PRINTING ADDRESS BOOK SETTINGS Item 1 1-TOUCH SPD DIAL NAME TELNAMBER ENTRY 2 CODED DIAL NAME TELNAMBER ENTRY...

  • Page 217: Timer Settings

    Setting Menu TIMER SETTINGS Item 1 DATE&TIME SETTING 2 DATE TYPE SELECT 3 AUTO SLEEP 4 DAY LIGHT SV.TIME 1 START DATE/TIME 2 END DATE/TIME 12-8 Settings – HOUR (00–23) – MINUTE (00–59) – MONTH (01–12) – DAY (01–28, 29, 30, 31) –...

  • Page 218: Adjust./Cleaning

    ADJUST./CLEANING Item 1 FIX.UNIT CLEANING 2 SPECIAL MODE T 3 SPECIAL MODE U 4 SPECIAL MODE V 5 SPECIAL MODE Y 6 SPECIAL MODE Z REPORT SETTINGS Item 1 TX REPORT 2 RX REPORT 3 ACTIVITY REPORT Settings Start cleaning. –...

  • Page 219: System Settings

    Setting Menu SYSTEM SETTINGS Item 1 SYS. MANAGER INFO 2 SYSTEM PASSWORD 2 DEVICE INFO 1 DEVICE NAME 2 LOCATION 3 NETWORK SETTINGS 1 TCP/IP SETTINGS 1 IPv4 SETTINGS 1 IP ADDRESS AUTO. 2 IP ADDRSSS 3 SUBNET MASK 4 GATEWAY ADDRESS 5 SET IP ADD RANGE 1 IP ADDRESS 1 1 PERMIT/REJECT...
  • Page 220 Item 4 IP ADDRESS 4 REJECT 1 PERMIT/REJECT – – PERMIT 2 START IP IP address (000.000.000.000) ADDRESS 3 END IP ADDRESS IP address (000.000.000.000) 5 IP ADDRESS 5 REJECT 1 PERMIT/REJECT – – PERMIT 2 START IP IP address (000.000.000.000) ADDRESS 3 END IP ADDRESS IP address (000.000.000.000) 6 IP ADDRESS 6...
  • Page 221 Setting Menu Item 10 IP ADDRESS 10 1 PERMIT/REJECT 2 START IP ADDRESS 3 END IP ADDRESS IP address (000.000.000.000) 6 DNS SETTINGS 1 DNS SERVER SET 1 PRIM. DNS SERVER 2 SECOND DNS SERVER 2 HOST/DOMAIN NAME 1 HOST NAME 2 DOMAIN NAME 3 DNS DYNAMIC SET 1 DNS DYNA.
  • Page 222 Item 6 SET IP ADD RANGE 1 IP ADDRESS 1 REJECT 1 PERMIT/REJECT – – PERMIT 2 START IP IP address (0000:0000:0000:0000:0000:000 0:0000:0000) ADDRESS 3 END IP ADDRESS IP address (0000:0000:0000:0000:0000:000 0:0000:0000) 4 PREFIX LENGTH – – ON (0-128 (64)) 2 IP ADDRESS 2 1 PERMIT/REJECT –...
  • Page 223 Setting Menu Item 5 IP ADDRESS 5 1 PERMIT/REJECT 2 START IP ADDRESS 3 END IP ADDRESS IP address (0000:0000:0000:0000:0000:000 4 PREFIX LENGTH 6 IP ADDRESS 6 1 PERMIT/REJECT 2 START IP ADDRESS 3 END IP ADDRESS IP address (0000:0000:0000:0000:0000:000 4 PREFIX LENGTH 7 IP ADDRESS 7 1 PERMIT/REJECT...
  • Page 224 Item 9 IP ADDRESS 9 1 PERMIT/REJECT – – 2 START IP IP address (0000:0000:0000:0000:0000:000 ADDRESS 0:0000:0000) 3 END IP ADDRESS IP address (0000:0000:0000:0000:0000:000 0:0000:0000) 4 PREFIX LENGTH – – 10 IP ADDRESS 10 1 PERMIT/REJECT – – 2 START IP IP address (0000:0000:0000:0000:0000:000 0:0000:0000) ADDRESS...
  • Page 225 Setting Menu Item 5 Bonjour SETTINGS 1 Bonjour NAME 2 PRIORITY PROTOCOL 6 USE HTTP 7 PORT NO. SET. 8 PERMIT RX MAC ADD 2 SNMP SETTINGS 1 USE SNMP 2 COMMUNITY NAME 1 3 COMMUNITY NAME 2 4 SNMP WRITABLE 1 5 SNMP WRITABLE 2 3 ETHERNET DRIVER 1 AUTO DETECT...
  • Page 226 Item 4 VIEW IP ADDRSSS 1 IPv4 2 IPv6 5 STARTUP TIME SET. 4 COMMUNICATIONS 1 TX START SPEED 2 RX START SPEED 3 MEMORY LOCK 1 PASSWORD 2 MEMORY RX TIME MEM. RX START TIME MEM. RX END TIME 5 ACCESS TO DEST.
  • Page 227 Setting Menu Item Settings Applicable Page 7 UPDATE FIRMWARE This function is only used when the firmware needs to be updated. 12-18...

  • Page 228: Appendix

    Appendix Specifications ...13-2 General ... 13-2 Copier ... 13-3 Printer ... 13-3 Scanner (Scanning via USB) ... 13-3 Scanner (Scanning via Network) ... 13-3 Facsimile ... 13-4 Telephone ... 13-4 Index ...13-5...

  • Page 229: General

    Specifications Specifications General Type Power Source Power Consumption Warm-up Time Weight Dimensions Installation Space Environmental Conditions Display Languages Acceptable Documents Acceptable Paper Stock Printable Area Scanning Area 13-2 Personal Desktop 120–127 V, 60 Hz (Power requirements differ depending on the country in which you purchased the product.) Maximum: Less than 630 W Less than 12.0 sec.*...

  • Page 230: Copier

    Copier Scanning Resolution Printing Resolution Magnification First Copy Time Copy Speed No. of Copies Printer Printing Method Paper Handling Paper Delivery Print Speed Printing Resolution Number of Tones Toner Cartridge Scanner (Scanning via USB) Type Maximum Scanning Size Scanning Resolution Scanning Speed Host Interface System Requirements...

  • Page 231: Facsimile

    Specifications Scanner (Scanning via Network) Host Interface System Requirements Device Driver Facsimile Applicable Line Compatibility Data Compression Schemes Modem Speed Transmission Speed Transmission/Reception Memory Fax Resolution Dialing The Public Switched Telephone Network (PSTN) currently supports 28.8 Kbps modem speed or lower, depending on telephone line conditions.

  • Page 232: Index

    Index Index Symbols 2-sided copying 4-18 2-Sided key 1-6 2-sided printing 6-10 Address Book key 1-7 Using 5-20 ADF 1-3 AnsMode 5-7 Basic receiving method 5-4 Basic sending method Fax 5-13 PC fax 5-16 Broadcasting 5-21 Canceling Copy job 4-5 Fax job 5-17 Print job 6-11 Scan job 7-5...
  • Page 233 Index Document Copying 4-4 Jams 11-2 Placing 2-4 Receiving 5-4 Requirements 2-2 Scanning area 2-3 Sending 5-13 Document delivery tray 1-3 Document feeder tray 1-3 Documents stored in memory Checking 5-45, 5-46 Deleting 5-45, 5-46 DRPD 5-9 Dust cover 1-3 Energy Saver key 1-6 Enlarge/Reduce key 1-6 Error codes 11-13...
  • Page 234 OK key 1-6 One-touch key Editing 3-3 Erasing 3-4 Registering 3-3 Using 5-19 One-touch keys 1-7 Operation panel 1-3 Fax operation panel 1-7 Main operation panel 1-5 Output tray 1-3 Output tray extension 1-3 Overview Machine functions ii Paper Jams 11-4 Loading 2-8 Printable area 2-7 Requirements 2-6...
  • Page 235 Index Telephone line jack 1-4 Tone key 1-6 Toner cartridge 1-9 Checking the toner level 1-10 Maintaining 1-10 Redisributing 10-9 Replacing 10-11 Transporting the Machine 10-21 Troubleshooting Clearing jams 11-2 Error codes 11-13 Error messages 11-10 If a power failure occurs 11-15 If you cannot solve a problem 11-16 USB port 1-4 Zoom ratio...
  • Page 236 30-2, Shimomaruko 3-chome, Ohta-ku, Tokyo 146-8501, Japan CANON MARKETING JAPAN INC. 16-6, Konan 2-chome, Minato-ku, Tokyo 108-8011, Japan CANON U.S.A., INC. One Canon Plaza, Lake Success, NY 11042, U.S.A. CANON EUROPA N.V. Bovenkerkerweg, 59-61, 1185 XB Amstelveen, The Netherlands CANON CHINA CO. LTD.

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