Page 1 P3PC-3662-01ENZ0 Operator's Guide...
Page 2: Introduction
Introduction Thank you for purchasing the color image scanner ScanSnap S1300i (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this manual and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.
Page 3 Introduction Disclaimer Reproducibility of the image data Confirm that the image data scanned with the ScanSnap meets your requirements (e.g. image reproducibility in size accuracy, information amount, fidelity, content and color). Disposing of the original document Check the image data using the application where you transferred the image data to make sure that there are no missing parts before disposing of the original document scanned with the ScanSnap.
Page 4 Introduction Manual Description Location Troubleshooting Read this manual when you (installation) failed to install the software or Click [Manuals] [Troubleshooting when the ScanSnap does not (installation)] in the [ScanSnap Setup] operate normally after software dialog box that appears when you insert installation.
Page 5 Introduction Manual Description Location ScanSnap Manager Read this Help file when Refer to this Help by either of the following Help questions or problems methods: regarding operations (e.g. when setting items) arise. The ScanSnap Manager icon This Help file explains about is displayed in the menu that appears scanner operations, operational when you click...
Page 6: About This Manual
Introduction ■ About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them.
Page 7: Symbols Used In This Manual
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows.
Page 8: Screen Examples In This Manual
Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to the guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows 7. The actual windows and operations may differ depending on the operating system. - Taskbar icon The ScanSnap Manager icon is displayed in the menu that appears when you click...
Page 9: Abbreviations Used In This Manual
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: ® Windows 7 : Windows 7 Starter operating system, English Version ® Windows 7 Home Premium operating system, English Version ® Windows 7 Professional operating system, English Version ®...
Page 10 Introduction ® ® Outlook : Microsoft Outlook 2010 ® ® Microsoft Office Outlook 2007 ® ® Microsoft Office Outlook 2003 ® ® Outlook Express : Microsoft Outlook Express ® ® Outlook for Mac : Microsoft Outlook for Mac ® .NET Framework : Microsoft .NET Framework ®...
Page 11: Table Of Contents
Contents Introduction ................... 2 ■ About This Manual ............... 6 ScanSnap Overview..............16 Features of the ScanSnap ..............17 Parts and Functions ................22 ■ Front..................... 22 ■ Back ..................... 23 System Requirements ................ 24 ■ Windows....................24 ■ Mac OS ....................27 Turning the ScanSnap ON/OFF ............
Page 12 Contents Installing in Mac OS ................57 ■ How to Install the Software ..............57 ■ ScanSnap Software ................58 ■ Dropbox for Mac................... 62 ■ Evernote for Mac.................. 64 ■ SugarSync Manager for Mac ............... 67 Using the ScanSnap (for Windows Users) ....... 69 ScanSnap Manager Icon and Operations .........
Page 13 Contents Cloud Services .................. 186 ■ Saving Data to Your Dropbox Folder ..........187 ■ Saving Documents to Evernote............194 ■ Saving Handwritten Notes to Evernote ..........201 ■ Saving Documents to Google Docs ........... 206 ■ Posting to Salesforce Chatter ............215 ■...
Page 14 Contents Configuring ScanSnap Manager ............. 287 ■ Quick Menu Settings ................287 ■ How to Configure Scan Settings ............290 ■ Profile Management ................293 ■ Automatic Linkage with Applications..........303 ■ ScanSnap's Communication Status ........... 304 ■ Showing the Scanning Progress ............306 Actions ....................
Page 15 Contents Daily Care................... 443 Cleaning Materials ................444 Cleaning the Outside of the ScanSnap .......... 445 Cleaning the Inside of the ScanSnap ..........446 Consumables................451 Part Numbers and Replacement Cycle of Consumables ....452 Replacing the Pad Assy ..............454 Replacing the Pick Roller ..............
Page 16: Scansnap Overview
ScanSnap Overview This chapter explains about the features, the names and functions of the parts, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap ..........17 Parts and Functions .
Page 17: Features Of The Scansnap
Features of the ScanSnap Features of the ScanSnap The main features of the ScanSnap are as follows: Turn documents into digital data by just pressing the [Scan] button By converting paper documents cluttering up your desk into PDF or JPEG files, you can conveniently view, edit, manage and archive the documents in your computer.
Page 18 Features of the ScanSnap The Quick Menu makes the operation easy even for beginners The Quick Menu will allow you to start using the ScanSnap right away even if it is your first time. Simply press the [Scan] button on the scanner to scan your document, and then the Quick Menu will appear where you can select the action you want to perform.
Page 19 Features of the ScanSnap E-mail or print a scanned image directly from scanning You can attach the scanned image to an e-mail without needing any additional application or print it out instead of using a copy machine. - Attach to e-mail ( page 117) - Print (...
Page 20 Features of the ScanSnap Easy filing of business cards Text recognition can be performed on business cards which then can be easily converted into digital data with the bundled business card application. With CardMinder, you can create a database which facilitates data search of business cards converted into digital data.
Page 21 Features of the ScanSnap Two separate scanned images can be merged into a single image Two scanned images can be merged into a single image either vertically or horizontally. ScanSnap Organizer Help) ScanSnap Manager Help) Link with a wide variety of applications by using ScanSnap Folder You can use ScanSnap Folder to link with a wide variety of applications, including Web applications (Webmail, cloud services, etc.).
Page 22: Parts And Functions
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front ADF paper chute (cover) (*) Open to use the ScanSnap. Opening the ADF paper chute (cover) turns on the ScanSnap. ADF top section Open to remove jammed documents, replace the pad assy and the pick roller, or clean the inside of the ScanSnap.
Page 23: Back
Parts and Functions ■ Back Tape seal Remove this tape seal after installing the software. Security cable slot Used to connect an anti-theft security cable (commercially available). Power connector USB connector...
Page 24: System Requirements
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Windows 7 Windows Vista (*1) Windows XP (*2) Operating (32 bit/64 bit) (32 bit/64 bit) (32 bit) system ® ® Intel Pentium 4 1.8 GHz or higher ®...
Page 25 System Requirements ATTENTION If the system requirements above are not satisfied, the ScanSnap may not operate. Do not use the USB port on the keyboard or the monitor to connect the ScanSnap (it may not function properly). Make sure to use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
Page 26 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 415.4 268.7 410.6 838.4...
Page 27: Mac Os
System Requirements ■ Mac OS Operating system (*1) Mac OS X v10.7 Mac OS X v10.6 Mac OS X v10.5 ® Intel Core™ Duo 1.83 GHz or higher ® (Recommended: Intel Core™2 Duo 2.4 GHz or higher) 512 MB or more Memory 2 GB or more 1 GB or more...
Page 28 System Requirements The following shows the estimated file size when scanning one side of a color document. File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Automatic Color mode Normal Better Best Excellent resolution Color 415.4 268.7 410.6 838.4...
Page 29: Turning The Scansnap On/Off
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.
Page 30 Turning the ScanSnap ON/OFF ScanSnap in sleep mode When the ScanSnap has not been used for 1 minute while the power is on, it enters sleep (power saving) mode. The ScanSnap’s internal light switches off in sleep mode. ScanSnap's auto power off When the ScanSnap is turned on and left unused for the specified time (default is "4 hours"), it will turn itself off automatically.
Page 31: Documents For Scanning
Documents for Scanning Documents for Scanning This section explains about the documents that can be scanned with the ScanSnap. ■ Standard office paper, postcards, business cards Standard office paper, postcards, business cards Paper type 64 to 104.7 g/m² (17 to 20 lb) Paper weight Width: 50.8 to 216 mm (2 to 8.5 in.) Length: 50.8 to 360 mm (2 to 14.17 in.)
Page 32: Picture Postcards
Documents for Scanning ■ Picture postcards Picture postcards can be scanned when the ScanSnap and the computer are connected with a power cable. Picture postcards Paper type 64 to 326 g/m² (17 to 87 lb) Paper weight Width: 50.8 to 100 mm (2 to 3.9 in.) Paper size Length: 50.8 to 148 mm (2 to 5.8 in.) ATTENTION...
Page 33: How To Load Documents
How to Load Documents How to Load Documents Load documents in the ScanSnap in the following procedure. For details about documents that can be loaded, refer to "Documents for Scanning" (page 31). If you are loading multiple sheets, check the number of sheets. The maximum number of sheets in the ScanSnap is as follows: For A4 or smaller sizes: Up to 10 sheets can be loaded (with paper weight of 80 g/m²...
Page 34 How to Load Documents Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) Pull out the extension. Extension...
Page 35 How to Load Documents Load the documents in the ADF paper chute (cover). Load the documents face-down and top-first with their back facing you. Load the documents so that they are not beyond the reference marks within the side guides. Side guide ATTENTION Right-click the ScanSnap Manager icon...
Page 36: Scanning Operation Flow
Scanning Operation Flow Scanning Operation Flow This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. Using the Quick Menu With the Quick Menu, even the first time users can easily use each ScanSnap function by following the instructions on the screen and perform scanning.
Page 37 Scanning Operation Flow Using the Quick Menu Without Using the Quick Menu Turn on the ScanSnap. ( page Select a profile. Press the [Scan] button to scan. Select an application from the Quick Menu. The selected application starts up.
Page 38: Installing The Software
Installing the Software This chapter explains about the software bundled with the ScanSnap and how to install them. Bundled Software Overview..........39 Installing in Windows .
Page 39: Bundled Software Overview
Bundled Software Overview Bundled Software Overview This section gives an overview of each bundled software and their functions. You can edit, manage and arrange the scanned image by using the following software: ScanSnap Manager This scanner driver is required to scan documents with the ScanSnap. The scanned image can be saved as a PDF or JPEG file.
Page 40 Bundled Software Overview Rack2-Filer V5.0 Trial Version This application provides integrated management of digitalized paper documents (electronic documents) and digital data created with computer, as if you are filing paper documents in actual binders. For details about the languages supported in Rack2-Filer, refer to Rack2-Filer "Readme".
Page 41: Installing In Windows
Installing in Windows Installing in Windows This section explains how to install the software in Windows. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap Setup] dialog box appears.
Page 42 Installing in Windows The functions of each button in the [ScanSnap Setup] dialog box are as follows. Button Function Readme Displays the [Readme] dialog box where you can refer to the Readme file of each software. Install Products Displays the [Install Products] dialog box. [ScanSnap] button Installs the following software: - ScanSnap Manager...
Page 43: Scansnap Software
Installing in Windows ■ ScanSnap Software Install the following software: ScanSnap Manager ScanSnap Organizer CardMinder ABBYY FineReader for ScanSnap The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
Page 44 Installing in Windows Click the [ScanSnap] button. The [ScanSnap] dialog box appears, displaying the [Welcome to the InstallShield Wizard for ScanSnap] screen. Click the [Next] button. The [ScanSnap Setup] dialog box appears. Read the message about anti-virus software, and click the [OK] button. The [Select Features] screen appears.
Page 45 Installing in Windows Confirm the check boxes of the software you want to install are selected, and click the [Next] button. ATTENTION The software will not be installed unless the check box is selected. Note that you must install ScanSnap Manager. Also, it is recommended to install all software in order to utilize the features of the ScanSnap.
Page 46 Installing in Windows Read the explanation, and then click the [Next] button. The "Install Complete" screen appears. Click the [Finish] button. Remove the Setup DVD-ROM from the DVD-ROM drive. ATTENTION If the installation is not successfully completed, select [Manuals] [Troubleshooting (installation)] in the [ScanSnap Setup] dialog box, and refer to Troubleshooting (installation).
Page 47: Dropbox For Windows
Installing in Windows ■ Dropbox for Windows HINT An Internet connection is required to install Dropbox for Windows. The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
Page 48 Installing in Windows Click the [Dropbox] button. A web browser starts up and the Dropbox for Windows download web page opens. Download and install Dropbox for Windows. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Page 49: Evernote For Windows
Installing in Windows ■ Evernote for Windows The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears. HINT If the [ScanSnap Setup] dialog box does not appear, double-click "ScanSnap.exe"...
Page 50 Installing in Windows Click the [Evernote] button. Installation starts. Follow the instructions on the screen to continue with the installation. Click the [Finish] button when the installation complete notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 51: Sugarsync Manager For Windows
Installing in Windows ■ SugarSync Manager for Windows HINT An Internet connection is required to install SugarSync Manager for Windows. The procedure is as follows. Turn on the computer and log on as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap Setup] dialog box appears.
Page 52 Installing in Windows Click the [SugarSync] button. A web browser starts up and the SugarSync Manager for Windows download web page opens. Download and install SugarSync Manager for Windows. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Page 53: Scan To Microsoft Sharepoint
Installing in Windows ■ Scan to Microsoft SharePoint The procedure is as follows. HINT For details about system requirements and notes on installation, refer to "Readme" of Scan to Microsoft SharePoint. Click the [Scan to Microsoft SharePoint] button in the [Readme] dialog box to open the Readme file.
Page 54 Installing in Windows Click the [Scan to Microsoft SharePoint] button. Installation starts. Follow the instructions on the screen to continue with the installation. Click the [Close] button when the installation complete notification is displayed. Remove the Setup DVD-ROM from the DVD-ROM drive. HINT For details about how to use Scan to Microsoft SharePoint, refer to the Scan to Microsoft SharePoint User Guide.
Page 55: Trial Software
Installing in Windows ■ Trial Software The procedure is as follows. HINT For details about system requirements and installation, refer to "Readme" of the trial version software. Click on the name of the software in the [Trial Software] dialog box, then click the [Readme] button to open the Readme file.
Page 56 Installing in Windows Click the button of the trial software you want to install. The setup dialog box of the trial software appears (e.g. [Rack2-Filer Setup]). Click the [Install Product] button. Installation starts. Follow the instructions on the screen to complete the installation. Click the [Finish] button when the installation complete notification is displayed.
Page 57: Installing In Mac Os
Installing in Mac OS Installing in Mac OS This section explains how to install the software in Mac OS. ■ How to Install the Software When you insert the Setup DVD-ROM into the DVD-ROM drive on your computer, the [ScanSnap] window appears. The functions of each icon in the [ScanSnap] window are as follows.
Page 58: Scansnap Software
Installing in Mac OS ■ ScanSnap Software Install the following software: ScanSnap Manager ABBYY FineReader for ScanSnap Cardiris The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
Page 59 Installing in Mac OS Click the [Continue] button. The [Install ScanSnap] window appears, displaying the [Welcome to the ScanSnap Installer] screen. Click the [Continue] button. The [Important Information] screen appears. Read [Important Information], and then click the [Continue] button. The [Software License Agreement] screen appears. Read the "END-USER LICENSE AGREEMENT", and click the [Continue] button.
Page 60 Installing in Mac OS To accept the license agreement, click the [Agree] button. The [Standard Install on "disk name"] screen appears. Click the [Install] button. HINT To install only ScanSnap Manager, clear the [ABBYY FineReader for ScanSnap] and [Cardiris] checkboxes in the [Custom install on "disk name"] screen which is displayed by clicking the [Customize] button.
Page 61 Installing in Mac OS Read the explanation, and then click the [Continue] button. The message "The installation was successful." appears on the screen. Click the [Close] button. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 62: Dropbox For Mac
Installing in Mac OS ■ Dropbox for Mac HINT An Internet connection is required to install Dropbox for Mac. The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
Page 63 Installing in Mac OS Double-click the [Dropbox] icon. A web browser starts up and the Dropbox for Mac download web page opens. Download and install Dropbox for Mac. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Page 64: Evernote For Mac
Installing in Mac OS ■ Evernote for Mac The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. Double-click the [Other Software] icon. The [Other Software] window appears.
Page 65 Installing in Mac OS Double-click the [Evernote] icon. A confirmation message appears. To accept the license agreement, click the [Agree] button. A window to start installing Evernote for Mac appears.
Page 66 Installing in Mac OS Drag the [Evernote] icon onto the [Applications] icon. Evernote for Mac is copied into the [Applications] folder. When the copying is finished, drag the Evernote icon on the desktop into the Trash. Remove the Setup DVD-ROM from the DVD-ROM drive. ATTENTION If the installation is not successfully completed, select [Troubleshooting (installation)] in the [ScanSnap] window and refer to Troubleshooting (installation).
Page 67: Sugarsync Manager For Mac
Installing in Mac OS ■ SugarSync Manager for Mac HINT An Internet connection is required to install SugarSync Manager for Mac. The procedure is as follows. Turn on the computer and log in as a user with Administrator privileges. Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears.
Page 68 Installing in Mac OS Double-click the [SugarSync] icon. A web browser starts up and the SugarSync Manager for Mac download web page opens. Download and install SugarSync Manager for Mac. When the installation is complete, remove the Setup DVD-ROM from the DVD-ROM drive.
Page 69: Using The Scansnap (For Windows Users)
Using the ScanSnap (for Windows Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ........70 How to Perform a Scan .
Page 70: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Windows Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon automatically appears on the taskbar when Windows starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
Page 71: Right-Click Menu
ScanSnap Manager Icon and Operations (for Windows Users) ■ Right-Click Menu This menu appears when you right-click the ScanSnap Manager icon Right-click Item Function Duplex Scan Scans both sides of the document. Follows the settings configured in [Scan Button Settings]. Simplex Scan Scans only one side of the document.
Page 72 Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] dialog box. Preferences Displays the [ScanSnap Manager - Preferences] dialog box.
Page 73: Left-Click Menu
ScanSnap Manager Icon and Operations (for Windows Users) ■ Left-Click Menu This menu appears when you left-click the ScanSnap Manager icon Available profiles are displayed in the Left-Click Menu. Left-click Left-Click Menu example Select a profile in the Left-Click Menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile.
Page 74: How To Perform A Scan
How to Perform a Scan (for Windows Users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears on the taskbar when Windows starts up. HINT If the ScanSnap Manager icon is not displayed, select [Start] menu...
Page 75: Using The Quick Menu
How to Perform a Scan (for Windows Users) There are two ways to perform scanning, either with the Quick Menu or without using the Quick Menu. For details, refer to the following: Using the Quick Menu ( page Without Using the Quick Menu ( page HINT ScanSnap Folder can also be used to scan documents.
Page 76 How to Perform a Scan (for Windows Users) Click one of the profile buttons. Profile Button Profile Button Description [Recommended] button Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.
Page 77 How to Perform a Scan (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. HINT The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document"...
Page 78 How to Perform a Scan (for Windows Users) In the Quick Menu, click the icon of the application to link with ScanSnap Manager. The selected application starts up. HINT To specify which applications to display/hide in the Quick Menu, or change the display order of the applications, refer to "Quick Menu Settings"...
Page 79 How to Perform a Scan (for Windows Users) Application Description Scan to Rack2- Creates a PDF file from the scanned image data and saves the file in a Filer (*3) Rack2-Filer binder. For details about how to continue the process after you select this item, refer to "Saving to Rack2-Filer"...
Page 80 How to Perform a Scan (for Windows Users) Application Description Scan to Picture Displays the [Scan to Picture Folder] dialog box. Folder Saves JPEG files created from the scanned images in your Pictures folder. For details about how to continue the process after you select this item, refer to "Saving Files to Picture Folder"...
Page 81: Without Using The Quick Menu
How to Perform a Scan (for Windows Users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 82 How to Perform a Scan (for Windows Users) Select a profile. Select a profile from either of the following: [Profile] drop-down list Left-Click Menu Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 83 How to Perform a Scan (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. HINT The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document"...
Page 84: Stopping The Scan
How to Perform a Scan (for Windows Users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] dialog box which appears during scanning.
Page 85: Finishing Scansnap Operation
How to Perform a Scan (for Windows Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. HINT You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu [All Programs] [ScanSnap Manager]...
Page 86: Configuring Scansnap Manager
Configuring ScanSnap Manager (for Windows Users) Configuring ScanSnap Manager This section explains how to specify which applications to display in the Quick Menu, set scan settings, how to add, change and delete profiles, automatic linkage with applications, scanning progress status, and dialog boxes displayed during scanning. ■...
Page 87 Configuring ScanSnap Manager (for Windows Users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons The icons of the applications listed under [Show] are displayed in the Quick Menu. When you select an application in [Show] and click the [Remove] button, the application is moved to [Hide].
Page 88 Configuring ScanSnap Manager (for Windows Users) The applications are displayed in the order shown below in the Quick Menu and in [Show] of the [Applications to Show/Hide] dialog box. Click the [OK] button to close the [Applications to Show/Hide] dialog box.
Page 89: How To Configure Scan Settings
Configuring ScanSnap Manager (for Windows Users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup dialog box depending on your intended use in the following procedure. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 90 Configuring ScanSnap Manager (for Windows Users) Click the [Detail] button to switch to the detail view mode. Using the Quick Menu Outline view Detail view Without Using the Quick Menu Outline view Detail view HINT The ScanSnap setup dialog box retains the display status from the last time the ScanSnap was used. For example, if it was closed in detail view mode, the dialog box is displayed in detail view mode next time you open it.
Page 91 Configuring ScanSnap Manager (for Windows Users) Change the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help. [Application] tab - Application to be used with the ScanSnap [Save] tab - Folder in which scanned image is saved - File name used for saving the scanned image...
Page 92 Configuring ScanSnap Manager (for Windows Users) [Paper] tab - Paper size of documents (paper size selection) - Whether to detect multifeed [Compression] tab - File size of the scanned image (compression rate) ATTENTION Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick Menu"...
Page 93: Profile Management
Configuring ScanSnap Manager (for Windows Users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] drop-down list in the ScanSnap setup dialog box or from the Left-Click Menu. HINT To use a profile, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Page 94: Adding Profiles
Configuring ScanSnap Manager (for Windows Users) Adding Profiles Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The ScanSnap setup dialog box appears. HINT Clear the [Use Quick Menu] check box if it is selected. Configure the scan settings in each tab.
Page 95 Configuring ScanSnap Manager (for Windows Users) Select [Add Profile] from the [Profile] drop-down list. The [Add new profile] dialog box appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] drop-down list in the ScanSnap setup dialog box.
Page 96 Configuring ScanSnap Manager (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. HINT Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
Page 97 Configuring ScanSnap Manager (for Windows Users) Changing Profile Settings Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The ScanSnap setup dialog box appears. HINT Clear the [Use Quick Menu] check box if it is selected. Select a profile from the [Profile] drop-down list.
Page 98 Configuring ScanSnap Manager (for Windows Users) When you finish changing the settings for the selected profile, click the [OK] button. A confirmation message appears. HINT If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.
Page 99: Renaming Profiles
Configuring ScanSnap Manager (for Windows Users) Renaming Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The [ScanSnap Manager - Profile Management] dialog box appears. HINT If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Page 100 Configuring ScanSnap Manager (for Windows Users) Type in a new name, and click the [OK] button. The profile is renamed. Click the [Close] button to close the [ScanSnap Manager - Profile Management] dialog box.
Page 101: Deleting Profiles
Configuring ScanSnap Manager (for Windows Users) Deleting Profiles Select [Profile Management] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The [ScanSnap Manager - Profile Management] dialog box appears. HINT If you cannot select [Profile Management] in the Right-Click Menu, clear the [Use Quick Menu] check box in the ScanSnap setup dialog box.
Page 102: Automatic Linkage With Applications
Configuring ScanSnap Manager (for Windows Users) ■ Automatic Linkage with Applications When one of the applications which can automatically link with ScanSnap Manager is running and you perform scanning, ScanSnap Manager will automatically link with the corresponding application regardless of the current scan settings or whether you are using the Quick Menu. Applications that can automatically link with ScanSnap Manager are as follows: ScanSnap Organizer Scanned image is displayed in ScanSnap Organizer.
Page 103 Configuring ScanSnap Manager (for Windows Users) Always link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the [Application] tab in the ScanSnap dialog box automatically switches to the running application. The application will automatically link with ScanSnap Manager even when the application window is minimized or not displayed in the front.
Page 104: Changing Automatic Linkage Mode
Configuring ScanSnap Manager (for Windows Users) Changing Automatic Linkage Mode Change automatic linkage mode options in the following procedure. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The [ScanSnap Manager - Preferences] dialog box appears. Select the automatic linkage mode in the [Automatic Linkage] tab.
Page 105: Scansnap's Communication Status
Configuring ScanSnap Manager (for Windows Users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon notifies you of the communication status of the ScanSnap. When the ScanSnap is on Power cable connection USB bus power cable connection When the ScanSnap is off HINT...
Page 106 Configuring ScanSnap Manager (for Windows Users) Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status with a pop-up balloon. Configure the setting in the following procedure. Select [Help] [Preferences] from the Right-Click Menu.
Page 107: Showing The Scanning Progress
Configuring ScanSnap Manager (for Windows Users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears. The [ScanSnap Manager - Image scanning and file saving] dialog box consists of the following: Scan status Scan settings...
Page 108 Configuring ScanSnap Manager (for Windows Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] dialog box in the following procedure. Select [Help] [Preferences] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 109: Actions
Actions (for Windows Users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.
Page 110: Saving Data In A Specified Folder
Actions (for Windows Users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
Page 111 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 112 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
Page 113 Actions (for Windows Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
Page 114 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 115 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to Folder] dialog box appears when the scanning is completed. Check the scanned image in the preview area. In the [Scan to Folder] dialog box, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
Page 116 Actions (for Windows Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, a new message window appears listing the destination folder path where the file is saved.
Page 117: Attaching Files To E-Mail
Actions (for Windows Users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. HINT The default e-mail program is used as the e-mail program to link with. The e-mail program may not properly link with ScanSnap Manager even if it is the default e-mail program.
Page 118 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 119 Actions (for Windows Users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to E-mail] icon , and then select the [Settings] menu.
Page 120 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to E-mail] dialog box, you can rename the file, specify whether to set a "Document Open Password", and save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail.
Page 121 Actions (for Windows Users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 122 Actions (for Windows Users) An e-mail message window appears with the file attached. ATTENTION You cannot start scanning after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed. Close the [Scan to E-mail] dialog box before scanning the next document. Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] dialog box is closed.
Page 123 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 124 Actions (for Windows Users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] dialog box appears. 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to the ScanSnap Manager Help.
Page 125 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to E-mail] dialog box appears when the scanning is completed. If you clear the [Show preview] check box of the [Scan to E-mail - Options] dialog box in step 3., the [Scan to E-mail] dialog box is not displayed.
Page 126 Actions (for Windows Users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 127 Actions (for Windows Users) An e-mail message window appears with the file attached. ATTENTION You cannot start scanning when the [Scan to E-mail] dialog box is displayed. Close the dialog box before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E- mail] dialog box is displayed.
Page 128: Using The Scansnap As A Copy Machine
Actions (for Windows Users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
Page 129 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 130 Actions (for Windows Users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Print] icon , and then select the [Settings] menu.
Page 131 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 132 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 133 Actions (for Windows Users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Print- Options] dialog box, refer to the ScanSnap Manager Help.
Page 134 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Print] dialog box, you can specify the printer to be used, the number of copies and size of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 135: Saving Files To Picture Folder
Actions (for Windows Users) ■ Saving Files to Picture Folder This section explains how to save the scanned image as a JPEG file in the "Pictures folder". HINT The following folder is set as the "Pictures folder" by default: Windows 7/Windows Vista Drive name (such as C):\Users\user name\Pictures\ScanSnap Windows XP Drive name (such as C):\Documents and Settings\user name\My Documents\...
Page 136 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 137 Actions (for Windows Users) Change the settings for [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Picture Folder] icon and then select the [Settings] menu.
Page 138 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder].
Page 139 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 140 Actions (for Windows Users) Change the settings for [Scan to Picture Folder] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Picture Folder - Options] dialog box appears. 2.
Page 141 Actions (for Windows Users) Check the scanned image in the preview area. In the [Scan to Picture Folder] dialog box, you can rename the file, change the destination folder, and save the scanned image in the folder specified for [Image saving folder].
Page 142: Converting Into Word/Excel/Powerpoint Documents
Actions (for Windows Users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ATTENTION The following applications must be installed in your computer in order to perform text-recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word - Excel...
Page 143 Actions (for Windows Users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This application can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications.
Page 144 Actions (for Windows Users) Application Suitable for conversion Not suitable for conversion - Documents with complex Scan to Documents containing text and PowerPoint(R) layouts containing text mixed simple diagrams/tables on a white with diagrams or illustrations or light monocolor background - Documents containing photographs or patterns set as the background...
Page 145 Actions (for Windows Users) The following parameters may not be reproduced as they are in the original document. It is recommended that you check the conversion result in Word, Excel or PowerPoint and edit the data if necessary: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
Page 146 Actions (for Windows Users) HINT You can change the settings applied during conversion to Word, Excel or PowerPoint documents in the ABBYY FineReader for ScanSnap setup dialog box. Select [Start] menu [All Programs] [ABBYY FineReader for ScanSnap (TM) 4.1] [ABBYY FineReader for ScanSnap (TM) 4.1] to display the following dialog box.
Page 147 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 148 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The Quick Menu appears when the scanning is completed. Click the [Scan to Word] icon , [Scan to Excel] icon or [Scan to PowerPoint(R)] icon ATTENTION When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab of the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or...
Page 149 Actions (for Windows Users) When the conversion is completed, Word, Excel or PowerPoint starts up, and the conversion result is displayed. HINT In a computer environment where Word, Excel or PowerPoint is not installed, the scanned image is saved in one of the following formats when the conversion is completed: Scan to Word: RTF format (.rtf) Scan to Excel: XLS format (.xls) Scan to PowerPoint: PPT format (.ppt)
Page 150 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 151 Actions (for Windows Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, the following window appears, and conversion starts.
Page 152: Storing Business Cards In Cardminder
Actions (for Windows Users) ■ Storing Business Cards in CardMinder This section explains how to store business card images and the related information in CardMinder. ATTENTION Blank pages are not removed even if the [Allow automatic blank page removal] is selected when you store scanned images of business cards in CardMinder.
Page 153 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 154 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The Quick Menu appears when the scanning is completed. Click the [Scan to CardMinder] icon ATTENTION You cannot start scanning when the Quick Menu is displayed. Wait until ScanSnap Manager links with CardMinder before scanning another document.
Page 155 Actions (for Windows Users) Check the scanned card image and the text recognition result. HINT For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Page 156 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 157 Actions (for Windows Users) Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load them in a pile. Do not leave space between the side guides and business cards. Press the [Scan] button on the ScanSnap to start a scan.
Page 158: Saving Data In Sharepoint
Actions (for Windows Users) ■ Saving Data in SharePoint This section explains how to save the scanned image in SharePoint or Office Live. ATTENTION To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting.
Page 159 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 160 Actions (for Windows Users) Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to SharePoint] icon , and then select the [Settings] menu.
Page 161 Actions (for Windows Users) Save the scanned image. Saving to SharePoint 1. From the Site Tree Pane, select the document library in which you want to save the scanned image. The Index Pane appears. 2. Enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified document library.
Page 162 Actions (for Windows Users) Saving to Office Live ATTENTION Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Click the Menu Button in the [Scan to Microsoft SharePoint] dialog box, and select [Connect to Office Live].
Page 163 Actions (for Windows Users) 3. From the Site Tree Pane, select a document library in which you want to save the scanned image. The Index Pane appears. 4. Enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified document library. ATTENTION For details, refer to the Scan to Microsoft SharePoint User Guide.
Page 164 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 165 Actions (for Windows Users) Change the settings for [Scan to SharePoint] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SharePoint - Options] dialog box appears. 2. Change the settings. For details about the [Scan to SharePoint - Options] dialog box, refer to the ScanSnap Manager Help.
Page 166 Actions (for Windows Users) Save the scanned image. Saving to SharePoint 1. From the Site Tree Pane, select a document library in which you want to save the scanned image. The Index Pane appears. 2. Enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified document library.
Page 167 Actions (for Windows Users) Saving to Office Live ATTENTION Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Click the Menu Button in the [Scan to Microsoft SharePoint] dialog box, and select [Connect to Office Live].
Page 168 Actions (for Windows Users) 3. From the Site Tree Pane, select a document library in which you want to save the scanned image. The Index Pane appears. 4. Enter information, such as the title, and click the [Accept] button. The scanned image is saved in the specified document library. ATTENTION For details, refer to the Scan to Microsoft SharePoint User Guide.
Page 169: Saving To Rack2-Filer
Actions (for Windows Users) ■ Saving to Rack2-Filer This section explains how to save the scanned image as a PDF file in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/bundled model or sold separately). ATTENTION Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended/ bundled model or sold separately) is required to use this function.
Page 170 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 171 Actions (for Windows Users) Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Rack2-Filer] icon , and then select the [Settings] menu.
Page 172 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 173 Actions (for Windows Users) Change the settings for [Scan to Rack2-Filer] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [ScanSnap -> Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image.
Page 174 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2-Filer in accordance with the settings specified in step HINT For details about how to use Rack2-Filer, refer to the Rack2-Filer User’s Guide.
Page 175: Saving Data To A Mobile Device
Actions (for Windows Users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION Only one mobile device can be connected to the computer. You need to have .NET Framework 3.0 installed in order to use this function.
Page 176 Actions (for Windows Users) HINT The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] dialog box. In the [Scan to Mobile - Basic] dialog box, enter a password to connect to the mobile device. For details about other setting items, refer to the Scan to Mobile Help.
Page 177 Actions (for Windows Users) Automatic Linkage HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. For details about automatic linkage to active applications, refer to "Automatic Linkage with Applications"...
Page 178 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. ATTENTION To enable automatic linkage with Scan to Mobile, press the [Scan] button on the ScanSnap and start a scan while [Scan to Mobile] is active (where this application is currently selected on the taskbar and the [Scan to Mobile] dialog box is brought to front).
Page 179 Actions (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 180 Actions (for Windows Users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Mobile] icon , and then select the [Settings] menu.
Page 181 Actions (for Windows Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. When the connection is established, the [Scan to Mobile] dialog box appears showing the mobile device that is currently connected to the computer.
Page 182 Actions (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 183 Actions (for Windows Users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Mobile - Options] dialog box appears. 2. Change the settings. For details about the [Scan to Mobile - Options] dialog box, refer to the ScanSnap Manager Help.
Page 184 Actions (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to Mobile] dialog box appears on the computer when the scanning is completed.
Page 185 Actions (for Windows Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. When the connection is established, the [Scan to Mobile] dialog box appears showing the mobile device that is currently connected to the computer.
Page 186: Cloud Services
Cloud Services (for Windows Users) Cloud Services By pressing the [Scan] button on the ScanSnap, you can save documents converted into digital data to the following cloud services, and access them easily anytime, anywhere. Manage scanned documents through linkage with Dropbox. Save scanned image files to your Dropbox folder.
Page 187: Saving Data To Your Dropbox Folder
Cloud Services (for Windows Users) ■ Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. JPEG ATTENTION You need to have a Dropbox account. You need to have Dropbox for Windows 1.1.45 or later installed in order to use this function.
Page 188 Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 189 Cloud Services (for Windows Users) Change the settings for [Scan to Dropbox] (If you do not want to change any settings, go to step 4.) 1. Move the mouse cursor to the mark on the [Scan to Dropbox] icon , and then select the [Settings] menu.
Page 190 Cloud Services (for Windows Users) Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] dialog box, refer to the ScanSnap Manager Help.
Page 191 Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 192 Cloud Services (for Windows Users) Change the settings for [Scan to Dropbox] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Dropbox - Options] dialog box appears. 2.
Page 193 Cloud Services (for Windows Users) Check the scanned image in the preview area. In the [Scan to Dropbox] dialog box, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] dialog box, refer to the ScanSnap Manager Help.
Page 194: Saving Documents To Evernote
Cloud Services (for Windows Users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
Page 195 Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 196 Cloud Services (for Windows Users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Evernote (Document)] icon , and then select the [Settings] menu.
Page 197 Cloud Services (for Windows Users) If the [Convert to Searchable PDF] check box is selected in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Evernote - Options] dialog box. The following window appears during text recognition. HINT Note that text recognition will be performed only on pages containing text which is not yet recognized.
Page 198 Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 199 Cloud Services (for Windows Users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote - Options] dialog box appears. 2.
Page 200 Cloud Services (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, a separate PDF file will be created from each JPEG file if [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box.
Page 201: Saving Handwritten Notes To Evernote
Cloud Services (for Windows Users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
Page 202 Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 203 Cloud Services (for Windows Users) Click the [Scan to Evernote (Note)] icon ATTENTION You cannot start scanning when the Quick Menu is displayed. Save the JPEG file to Evernote before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
Page 204 Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 205 Cloud Services (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the scanning is completed, a separate JPEG file will be created from each page of the PDF file if [PDF(*.pdf)] is selected for [File format] in the [File option] tab of the ScanSnap setup dialog box.
Page 206: Saving Documents To Google Docs
Cloud Services (for Windows Users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. ATTENTION You need to create a Google account (free). You need to have .NET Framework 3.0 installed in order to use this function. Note that .NET Framework 3.0 is also included in .NET Framework 3.5 (SP1 or later).
Page 207 Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 208 Cloud Services (for Windows Users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to Google Docs(TM)] icon , and then select the [Settings] menu.
Page 209 Cloud Services (for Windows Users) Click the [Scan to Google Docs(TM)] icon ATTENTION You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Google Docs before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
Page 210 Cloud Services (for Windows Users) If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following window appears during text recognition.
Page 211 Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 212 Cloud Services (for Windows Users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM)] dialog box appears. 2.
Page 213 Cloud Services (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] dialog box in step 3., the [Scan to Google Docs(TM)] dialog box appears when the scanning is completed.
Page 214 Cloud Services (for Windows Users) If the [Convert to Searchable PDF] check box is selected in the [Scan to Google Docs(TM) - Options] dialog box in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] dialog box. The following window appears during text recognition.
Page 215: Posting To Salesforce Chatter
Cloud Services (for Windows Users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG ATTENTION A Salesforce CRM license is required separately. ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise You need to have.NET Framework 3.0 installed in order to use this function.
Page 216 Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 217 Cloud Services (for Windows Users) 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] dialog box, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token].
Page 218 Cloud Services (for Windows Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
Page 219 Cloud Services (for Windows Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
Page 220 Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 221 Cloud Services (for Windows Users) Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Salesforce Chatter - Options] dialog box appears. 2.
Page 222 Cloud Services (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] dialog box in step 3., the [Scan to Salesforce Chatter - Login] dialog box appears when the scanning is completed.
Page 223 Cloud Services (for Windows Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] dialog box, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
Page 224 Cloud Services (for Windows Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] dialog box when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] dialog box will automatically close from next scanning on when the posting is completed.
Page 225: Saving Data To Your Sugarsync Folder
Cloud Services (for Windows Users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG ATTENTION You need to have a SugarSync account. You need to have SugarSync Manager for Windows 1.9.28 or later installed in order to use this function.
Page 226 Cloud Services (for Windows Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 227 Cloud Services (for Windows Users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the mark on the [Scan to SugarSync] icon , and then select the [Settings] menu.
Page 228 Cloud Services (for Windows Users) Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help.
Page 229 Cloud Services (for Windows Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 230 Cloud Services (for Windows Users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SugarSync - Options] dialog box appears. 2.
Page 231 Cloud Services (for Windows Users) Check the scanned image in the preview area. In the [Scan to SugarSync] dialog box, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] dialog box, refer to the ScanSnap Manager Help.
Page 232: Scansnap Folder Operations
ScanSnap Folder Operations (for Windows Users) ScanSnap Folder Operations "ScanSnap Folder" is a temporary folder where you can save images scanned with the ScanSnap to upload the file to a Web application or attach the file to an e-mail. ScanSnap Folder supports a wide range of applications including Web applications. Files saved in this folder can be used by specifying ScanSnap Folder directly from the application when you scan.
Page 233: How To Configure Scan Settings
ScanSnap Folder Operations (for Windows Users) ■ How to Configure Scan Settings You can configure scan settings for ScanSnap Folder in the ScanSnap setup dialog box depending on your intended use in the following procedure. Select [ScanSnap Folder Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu"...
Page 234 ScanSnap Folder Operations (for Windows Users) Change the scan settings in each tab. For details about setting items, refer to the ScanSnap Manager Help. ATTENTION The following items cannot be changed while the ScanSnap Folder is being used. The profile button [Profile] drop-down list [Application] tab - Applications other than ScanSnap Folder in the [Application] drop-down list...
Page 235: How To Perform A Scan
ScanSnap Folder Operations (for Windows Users) ■ How to Perform a Scan This section explains how to use ScanSnap Folder to perform scanning. The following explains an example in which the scanned image file is attached to an e-mail in Windows Live Mail.
Page 236 ScanSnap Folder Operations (for Windows Users) Click [Computer] ([My Computer] for Windows XP). HINT For Windows 7 or Windows Vista, when you select the ScanSnap Folder registered in [Favorites] ([Favorite Links] for Windows Vista), scanning becomes available in some applications.
Page 237 ScanSnap Folder Operations (for Windows Users) Select ScanSnap Folder. A pop-up balloon appears from the ScanSnap Manager icon on the task bar, and scanning becomes available. ATTENTION Selecting "ScanSnap Folder" from some applications may terminate those applications. If your application ends, take an alternate measure. Use your application separately after starting an application in the Quick Menu to process and save the scanned image.
Page 238 ScanSnap Folder Operations (for Windows Users) Check the scanned image in the preview area. In the [ScanSnap Folder] dialog box, you can rename the file and convert the file format. For details about the [ScanSnap Folder] dialog box, refer to the ScanSnap Manager Help.
Page 239 ScanSnap Folder Operations (for Windows Users) Click the [Save] button. The file is saved to ScanSnap Folder. Select the file to be attached, and click the [Open] button. The file is attached.
Page 240: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Windows Users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting.
Page 241 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. HINT When you select [Simplex scan] from the Right-Click Menu, scanning is performed in simplex mode even if [Duplex Scan (Double-sided)] is specified for [Scanning side] in the [Scanning] tab. Scanned image is saved.
Page 242: Scanning Color Documents In Gray Or Black & White
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup dialog box, the ScanSnap automatically recognizes whether the scanned document is color, gray or black &...
Page 243: Scanning Color Documents In High Compression
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Color Documents in High Compression The ScanSnap can save image data of color documents in high compression mode. You can scan large quantities of color documents in high compression mode and save them as a compact PDF file.
Page 244 Using the ScanSnap in Various Ways (for Windows Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. The scanned document is saved as highly compressed color image data.
Page 245: Deleting Blank Pages From The Scanned Image
Using the ScanSnap in Various Ways (for Windows Users) ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages).
Page 246 Using the ScanSnap in Various Ways (for Windows Users) Select the [Allow automatic blank page removal] check box. Click the [OK] button to close all open dialog boxes. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 247: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. ATTENTION Up to +/-5 degrees of skew can be corrected.
Page 248 Using the ScanSnap in Various Ways (for Windows Users) Select the [Correct skewed character strings automatically] check box. Click the [OK] button to close all open dialog boxes. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 249: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Windows Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
Page 250 Using the ScanSnap in Various Ways (for Windows Users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] dialog box appears. Select the [Allow automatic image rotation] check box. Click the [OK] button to close all open dialog boxes. Load a document in the ScanSnap.
Page 251: Scanning Documents Of Different Widths Or Lengths In One Batch
Using the ScanSnap in Various Ways (for Windows Users) ■ Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure.
Page 252 Using the ScanSnap in Various Ways (for Windows Users) Select [None] in [Multifeed Detection] drop-down list. ATTENTION If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection.
Page 253 Using the ScanSnap in Various Ways (for Windows Users) 2. Place the documents at the center of the ADF paper chute. ATTENTION Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width Adjust the side guides to the widest document in the batch.
Page 254 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. Scanned images are output in the original document sizes. ATTENTION If the documents are scanned skewed, the images may not be output in their original sizes.
Page 255: Long
Using the ScanSnap in Various Ways (for Windows Users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning"...
Page 256 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. Scanning starts. HINT When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
Page 257: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 258 Using the ScanSnap in Various Ways (for Windows Users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. HINT In duplex mode, two pages (front/back) are created per document.
Page 259: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Scan Button Settings] from the Right-Click Menu.
Page 260 Using the ScanSnap in Various Ways (for Windows Users) Select the [Convert to Searchable PDF] check box. The following message appears. Click the [OK] button to close the dialog box. Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
Page 261 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. Text recognition is performed on the scanned image and a searchable PDF file is created. ATTENTION It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recognized correctly.
Page 262: Automatically Setting Keywords For Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
Page 263 Using the ScanSnap in Various Ways (for Windows Users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
Page 264 Using the ScanSnap in Various Ways (for Windows Users) Change the settings in the following procedure to automatically set keywords for PDF files. Select [Scan Button Settings] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71).
Page 265 Using the ScanSnap in Various Ways (for Windows Users) Select the [Set the marked text as a keyword for the PDF file] check box. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
Page 266 Using the ScanSnap in Various Ways (for Windows Users) Click the [OK] button to close the ScanSnap setup dialog box. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 267: Setting Document Open Passwords For Pdf Files
Using the ScanSnap in Various Ways (for Windows Users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for PDF files when saving the image data as PDF files. Once you set a password for a PDF file, the password-protected PDF files cannot be opened by anyone except the person who knows the password.
Page 268 Using the ScanSnap in Various Ways (for Windows Users) Select the [Set a password for PDF file] check box. To set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
Page 269 Using the ScanSnap in Various Ways (for Windows Users) To use a preset password 1. Select the [Use a fixed password] check box. The same password is set for all PDF files. You do not have to set a password every time a document is scanned.
Page 270 Using the ScanSnap in Various Ways (for Windows Users) Press the [Scan] button on the ScanSnap to start a scan. When the [Use a fixed password] check box is cleared in step 3., the following dialog box appears after scanning is completed. Type in the same password in the [Password] and [Confirm] fields, and then click the [OK] button.
Page 271: Using The Scansnap (For Mac Os Users)
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform scanning, configure scan settings, add, change or delete profiles, as well as various scanner functions and uses. ScanSnap Manager Icon and Operations ....... . . 272 How to Perform a Scan .
Page 272: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Mac OS Users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. The ScanSnap Manager icon appears in the Dock to indicate that ScanSnap Manager is running. The icon automatically appears in the Dock when Mac OS starts up. The ScanSnap Manager icon indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
Page 273: Scansnap Manager Menu
ScanSnap Manager Icon and Operations (for Mac OS Users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex scan...
Page 274 Opens the ScanSnap Manager Help. Troubleshooting Displays [Troubleshooting] in the ScanSnap Manager Help. ScanSnap Portal Site Opens the ScanSnap global homepage (http://scansnap.fujitsu.com/). About ScanSnap Manager Displays the [ScanSnap Manager - Version Information] window. Preferences Displays the [ScanSnap Manager - Preferences] window.
Page 275: Profile Menu
ScanSnap Manager Icon and Operations (for Mac OS Users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon Available profiles are displayed in the Profile menu. Click Profile menu example Select a profile in the Profile menu before you perform scanning. Documents are scanned according to the scan settings of the selected profile.
Page 276: How To Perform A Scan
How to Perform a Scan (for Mac OS Users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Turn on the computer. The ScanSnap Manager icon appears in the Dock when Mac OS starts up. HINT If the ScanSnap Manager icon is not displayed, select [Applications] and double-click...
Page 277: Using The Quick Menu
How to Perform a Scan (for Mac OS Users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 278 How to Perform a Scan (for Mac OS Users) Click one of the profile buttons. Profile Button Profile Button Description [Recommended] Settings are [Automatic resolution] for [Image quality] in the [Scanning] tab in the button ScanSnap setup window and default for other settings. It is recommended that you select this button when you want to scan documents in optimum quality suitable for the paper size of the document.
Page 279 How to Perform a Scan (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. HINT The [Scan] button setting is [Duplex Scan (Double-sided)] in default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Scanning Only One Side of a Document"...
Page 280 How to Perform a Scan (for Mac OS Users) Application Description Scan to Folder Displays the [Scan to Folder] window. You can specify the destination folder to save the scanned images. For details about how to continue the process after you select this item, refer to "Saving Data in a Specified Folder"...
Page 281 How to Perform a Scan (for Mac OS Users) Application Description Scan to Excel (*5) Creates an Excel file by converting the scanned images into text data. For details about how to continue the process after you select this item, refer to "Converting into Word/Excel Documents"...
Page 282: Without Using The Quick Menu
How to Perform a Scan (for Mac OS Users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 283 How to Perform a Scan (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. HINT The [Scan] button setting is [Duplex Scan (Double-sided)] in default.
Page 284 How to Perform a Scan (for Mac OS Users) The application specified for the selected profile starts up when the scanning is completed. HINT To select an application to link with ScanSnap Manager in the Quick Menu after scanning is completed, refer to "Using the Quick Menu"...
Page 285: Stopping The Scan
How to Perform a Scan (for Mac OS Users) ■ Stopping the Scan You can stop a scan in progress in case you are scanning a wrong document or the wrong side of a document. Stop the scan in the following procedure: Click the [Stop] button in the [ScanSnap Manager - Image scanning and file saving] window which appears during scanning.
Page 286: Finishing Scansnap Operation
How to Perform a Scan (for Mac OS Users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. HINT You cannot use the ScanSnap after exiting ScanSnap Manager. From Finder, select [Applications] and double-click [ScanSnap] [ScanSnap Manager] to start up ScanSnap Manager when you want to use the ScanSnap.
Page 287: Configuring Scansnap Manager
Configuring ScanSnap Manager (for Mac OS Users) Configuring ScanSnap Manager This section explains how to set scan settings, how to add, change and delete profiles, automatic linkage with applications and windows displayed during scanning. ■ Quick Menu Settings You can specify which applications to display or hide in the Quick Menu, as well as change the display order of the applications in the following procedure.
Page 288 Configuring ScanSnap Manager (for Mac OS Users) Specify which applications to display in the Quick Menu. Showing or Hiding Application Icons Select the checkbox to display the application in the Quick Menu. To display all the applications in the Quick Menu, click the [Restore Default] button. Display Order of Applications Application icons are displayed in the Quick Menu in the same order as they are listed in the [Applications to Show/Hide] window.
Page 289 Configuring ScanSnap Manager (for Mac OS Users) The applications are displayed in the order shown below in the Quick Menu and in the [Applications to Show/Hide] window. Click the [OK] button to close the [Applications to Show/Hide] window. The applications to be displayed in the Quick Menu and their display order are set.
Page 290: How To Configure Scan Settings
Configuring ScanSnap Manager (for Mac OS Users) ■ How to Configure Scan Settings You can configure scan settings in the ScanSnap setup window depending on your intended use in the following procedure. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 291 Configuring ScanSnap Manager (for Mac OS Users) Set the scan settings in each tab. The following items can be configured in each tab: For details, refer to the ScanSnap Manager Help. [Application] tab - Application to be used with the ScanSnap [Save] tab - Folder in which scanned image is saved - File name used for saving the scanned image...
Page 292 Configuring ScanSnap Manager (for Mac OS Users) [Paper] tab - Paper size of documents (paper size selection) - Whether to detect multifeed [Compression] tab - File size of the scanned image (compression rate) ATTENTION Scan settings vary depending on the scanning method. For details about items that can be set, refer to "Setting Items With/Without the Quick Menu"...
Page 293: Profile Management
Configuring ScanSnap Manager (for Mac OS Users) ■ Profile Management You can manage up to 20 profiles. You can select a profile in the [Profile] pop-up menu in the ScanSnap setup window or from the Profile menu. HINT To use a profile, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. [Profile] pop-up menu Profile menu Once the frequently used scan settings are saved as profiles, you do not have to open the...
Page 294 Configuring ScanSnap Manager (for Mac OS Users) Adding Profiles Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). The ScanSnap setup window appears. HINT Clear the [Use Quick Menu] checkbox if it is selected. Configure the scan settings in each tab.
Page 295 Configuring ScanSnap Manager (for Mac OS Users) Select [Add Profile] from the [Profile] pop-up menu. The [Add new profile] window appears. Type in a new profile name and click the [OK] button. The added profile appears in the [Profile] pop-up menu in the ScanSnap setup window.
Page 296 Configuring ScanSnap Manager (for Mac OS Users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. HINT Up to 20 profiles can be saved including the [Standard] profile. You can change the display order of profiles except for the [Standard] profile. 1.
Page 297 Configuring ScanSnap Manager (for Mac OS Users) Changing Profile Settings Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). The ScanSnap setup window appears. HINT Clear the [Use Quick Menu] checkbox if it is selected. Select a profile from the [Profile] pop-up menu.
Page 298 Configuring ScanSnap Manager (for Mac OS Users) When you finish changing the settings for the selected profile, click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Page 299 Configuring ScanSnap Manager (for Mac OS Users) Renaming Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). The [ScanSnap Manager - Profile Management] window appears. HINT If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Page 300 Configuring ScanSnap Manager (for Mac OS Users) Type in a new name. The profile is renamed. Click the [ ] button to close the [ScanSnap Manager - Profile Management] window. A message appears. Click the [Apply] button.
Page 301 Configuring ScanSnap Manager (for Mac OS Users) Deleting Profiles Select [Profile Management] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). The [ScanSnap Manager - Profile Management] window appears. HINT If you cannot select [Profile Management] in the ScanSnap Manager menu, clear the [Use Quick Menu] checkbox in the ScanSnap setup window.
Page 302 Configuring ScanSnap Manager (for Mac OS Users) Click the [Apply] button.
Page 303: Automatic Linkage With Applications
Configuring ScanSnap Manager (for Mac OS Users) ■ Automatic Linkage with Applications When one of the following applications is active (application menu appears in the menu bar), scanning documents by pressing the [Scan] button on the ScanSnap automatically starts the linkage between ScanSnap Manager and the application even when the Quick Menu is enabled.
Page 304: Scansnap's Communication Status
Configuring ScanSnap Manager (for Mac OS Users) ■ ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the notification appears and indicates the communication status of the ScanSnap. When the ScanSnap is on Power cable connection USB bus power cable connection When the ScanSnap is off HINT...
Page 305 Configuring ScanSnap Manager (for Mac OS Users) Receiving or hiding the ScanSnap's communication status notifications You can specify whether or not to receive notifications of the ScanSnap’s communication status. Configure the setting in the following procedure. Select [Help] [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 306: Showing The Scanning Progress
Configuring ScanSnap Manager (for Mac OS Users) ■ Showing the Scanning Progress When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears. The [ScanSnap Manager - Image scanning and file saving] window consists of the following: Scan status Scan settings Save completed...
Page 307 Configuring ScanSnap Manager (for Mac OS Users) Hiding the Scanning Progress Status You can hide the [ScanSnap Manager - Image scanning and file saving] window in the following procedure. Select [Help] [Preferences] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 308: Actions
Actions (for Mac OS Users) Actions The ScanSnap has functions useful in your office work available as Actions. Actions allow you to: Share the scanned document files with others. Save the scanned image directly in a shared folder on a network after scanning, share the scanned image with others and inform them of the destination folder path by an e- mail message automatically created with the path stated.
Page 309: Saving Data In A Specified Folder
Actions (for Mac OS Users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image file in a specified folder. You can save the scanned image file in a shared folder on the network and share it with others.
Page 310 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 311 Actions (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Folder] window, you can change files names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others.
Page 312 Actions (for Mac OS Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [Include the destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
Page 313 Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 314 Actions (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 315 Actions (for Mac OS Users) Click the [Save] button. The scanned image file is saved in the specified folder. When you select the [Include the destination folder path in an e-mail message] checkbox in the [Scan to Folder] window, a new message window appears listing the destination folder path where the file is saved.
Page 316: Attaching Files To E-Mail
Actions (for Mac OS Users) ■ Attaching Files to E-Mail This section explains how to attach the scanned image file to an e-mail message. HINT The e-mail program configured in Mail when you select [Mail] menu [Preferences] [General] button [Default email reader] is used as the e-mail program to link with ScanSnap Manager. The following e-mail programs are supported: Mail Outlook for Mac 2011...
Page 317 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 318 Actions (for Mac OS Users) 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] window. Click the [Scan to E-mail] icon The [Scan to E-mail] window appears.
Page 319 Actions (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to E-mail] window, you can rename the file and decide whether to save the scanned image in the folder specified for [Image saving folder] after sending it by e-mail. For details about the [Scan to E-mail] window, refer to the ScanSnap Manager Help.
Page 320 Actions (for Mac OS Users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. ATTENTION You cannot start scanning after the Quick Menu is displayed and before the [Scan to E-mail] window is closed. Close the [Scan to E-mail] window before scanning the next document. Do not move, delete, or rename scanned image in other applications after the Quick Menu is displayed and before the [Scan to E-mail] window is closed.
Page 321 Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 322 Actions (for Mac OS Users) Change the settings for [Scan to E-mail] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] window appears. 2. Change the settings. For details about the [Scan to E-mail - Options] window, refer to the ScanSnap Manager Help.
Page 323 Actions (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). ATTENTION Up to ten files can be attached to an e-mail message. When you scan more than one document with the scan settings shown below, multiple files are created.
Page 324 Actions (for Mac OS Users) Click the [Attach to E-mail] button. An e-mail message window appears with the file attached. ATTENTION You cannot start scanning when the [Scan to E-mail] window is displayed. Close the window before scanning the next document. Do not move, delete or rename the scanned image in other applications when the [Scan to E- mail] window is displayed.
Page 325: Using The Scansnap As A Copy Machine
Actions (for Mac OS Users) ■ Using the ScanSnap as a Copy Machine This section explains how to print the scanned image with a printer. When a printer links with ScanSnap Manager, the ScanSnap can be used as a copy machine. ATTENTION Note that shadows around the edges of the document may appear as lines on the generated scanned image, depending on the scanning method and paper conditions.
Page 326 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 327 Actions (for Mac OS Users) Click the [Scan to Print] icon The [Print] window appears. Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 328 Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 329 Actions (for Mac OS Users) Change the settings for [Scan to Print] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] window appears. 2. Change the settings. For details about the [Scan to Print - Options] window, refer to the ScanSnap Manager Help.
Page 330 Actions (for Mac OS Users) Configure print setup options in the [Print] window. In the [Print] window, you can specify the printer to be used, the number of copies, and size and position of the scanned image to be printed, and whether to save the scanned image in the folder specified for [Image saving folder].
Page 331: Converting Into Word/Excel Documents
Actions (for Mac OS Users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ATTENTION The following applications must be installed in your computer in order to perform text-recognition: - ABBYY FineReader for ScanSnap (bundled with the ScanSnap) - Word - Excel...
Page 332 Actions (for Mac OS Users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications.
Page 333 Actions (for Mac OS Users) The following parameters may not be reproduced as they are in the original document. It is recommended that the converted documents be opened with Word or Excel to correct or edit misrecog- nized characters: - Character font and size - Character and line spacing - Underlined, bold and italic characters - Superscript/subscript...
Page 334 Actions (for Mac OS Users) HINT You can change the settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select [Applications] [ABBYY FineReader for ScanSnap] [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu [Preferences] to display the following window.
Page 335 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 336 Actions (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. The Quick Menu appears when the scanning is completed. Click the [Scan to Word] icon or [Scan to Excel] icon ATTENTION When you perform a scan with [JPEG(*.jpg)] selected for [File format] in the [File option] tab in the ScanSnap setup window, scanned data cannot be converted into a Word or Excel file.
Page 337 Actions (for Mac OS Users) Without using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 338 Actions (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 339: Storing Business Cards In Cardiris
Actions (for Mac OS Users) ■ Storing Business Cards in Cardiris This section explains how to store business card images and the related information in Cardiris. For details about the procedure to scan and manage business cards in Cardiris using or without using the Quick Menu, refer to the following: Using the Quick Menu ( page...
Page 340 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 341 Actions (for Mac OS Users) Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load them in a pile. Do not leave space between the side guides and business cards. Press the [Scan] button on the ScanSnap to start a scan.
Page 342 Actions (for Mac OS Users) Check the scanned card image and the text recognition result. Card style button Card image [Export] button Output format button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
Page 343 Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 344 Actions (for Mac OS Users) Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load them in a pile.
Page 345 Actions (for Mac OS Users) Check the scanned card image and the text recognition result. Card style button Card image [Export] button Output format button Card toolbar Recognition result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
Page 346 Actions (for Mac OS Users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. ATTENTION Do not exit Cardiris when setup or message window is open. Click the output format button or select [Settings] [Output Format] on the menu bar.
Page 347 Actions (for Mac OS Users) Click the [Export] button or select [Process] [Export All Cards] on the menu bar. The text recognition result of all scanned business cards in the card toolbar is registered in the Address Book. Select [Cardiris for ScanSnap] [Quit Cardiris for ScanSnap] on the menu bar to quit Cardiris.
Page 348: Storing Scanned Images In Iphoto
Actions (for Mac OS Users) ■ Storing Scanned Images in iPhoto This section explains how to store the scanned image in iPhoto. For details about the procedure to scan and store the scanned image in iPhoto using or without using the Quick Menu, refer to the following: Using the Quick Menu ( page 349)
Page 349 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 350 Actions (for Mac OS Users) Check the scanned image stored in iPhoto. HINT The scanned image is also saved in the folder specified for [Image saving folder] in the [Save] tab of the ScanSnap setup window at the same time when it is saved to iPhoto. Delete this file if unnecessary.
Page 351 Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 352 Actions (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 353: Saving Data To A Mobile Device
Actions (for Mac OS Users) ■ Saving Data to a Mobile Device This section explains how to save the scanned image as a PDF or a JPEG file to a mobile device. ATTENTION Only one mobile device can be connected to the computer. You need to have ScanSnap Connect Application installed in the mobile device in order to use this function.
Page 354 Actions (for Mac OS Users) HINT The following message appears when you first launch [Scan to Mobile]. Click the [OK] button to open the [Scan to Mobile - Basic] window. In the [Scan to Mobile - Basic] window, enter a password to connect to the mobile device. For details about other setting items, refer to the ScanSnap Manager Help.
Page 355 Actions (for Mac OS Users) For details about the procedure to perform scanning and saving scanned images to a mobile device through automatic linkage, using or without using the Quick Menu, and how to save existing files to a mobile device, refer to the following: Automatic Linkage ( page 355)
Page 356 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. When the connection is established, the [Scan to Mobile] window appears on the computer, showing the mobile device that is currently connected to the computer.
Page 357 Actions (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. ATTENTION To enable automatic linkage with [Scan to Mobile], press the [Scan] button on the ScanSnap and start a scan while [Scan to Mobile] is active (the Scan to Mobile menu appears on the menu bar). Scanned images will be sent to the mobile device from the computer when the scanning is completed.
Page 358 Actions (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 359 Actions (for Mac OS Users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Move the mouse cursor to the [Scan to Mobile] icon , and then click [Settings]. The [Scan to Mobile - Options] window appears.
Page 360 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
Page 361 Actions (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 362 Actions (for Mac OS Users) Change the settings for [Scan to Mobile] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Mobile - Options] window appears. 2. Change the settings. For details about the [Scan to Mobile - Options] window, refer to the ScanSnap Manager Help.
Page 363 Actions (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. The [Scan to Mobile] window appears on the computer when the scanning is completed.
Page 364 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
Page 365 Actions (for Mac OS Users) Saving an Existing File to a Mobile Device HINT For details about the features of ScanSnap Connect Application for mobile devices and how to use it, refer to the ScanSnap Connect Application User's Guide for your mobile device. From Finder, select [Applications] and double-click [ScanSnap] [Scan to Mobile].
Page 366 Actions (for Mac OS Users) Connect to the computer from your mobile device. For details about how to connect to the computer from your mobile device, refer to the ScanSnap Connect Application User’s Guide for your mobile device. When the connection is established, the [Scan to Mobile] window appears showing the mobile device that is currently connected to the computer.
Page 367 Actions (for Mac OS Users) Select a PDF or JPEG file to save to the mobile device, and click the [Open] button. The file is sent to the mobile device from the computer. HINT When you select the [Wait until the [Send] button is clicked] checkbox in the [Scan to Mobile - Basic] window, the [Send] button appears in the [Scan to Mobile] window.
Page 368: Cloud Services
Cloud Services (for Mac OS Users) Cloud Services By pressing the [Scan] button on the ScanSnap, you can save documents converted into digital data to the following cloud services, and access them easily anytime, anywhere. Manage scanned documents through linkage with Dropbox. Save scanned image files to your Dropbox folder.
Page 369: Saving Data To Your Dropbox Folder
Cloud Services (for Mac OS Users) ■ Saving Data to Your Dropbox Folder This section explains how to save the scanned image as a PDF or a JPEG file to your Dropbox folder. JPEG ATTENTION You need to have a Dropbox account. You need to have Dropbox for Mac 1.1.45 or later installed in order to use this function.
Page 370 Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 371 Cloud Services (for Mac OS Users) Click the [Scan to Dropbox] icon The [Scan to Dropbox] window appears. If you clear the [Show preview] checkbox in step 3., the scanned image is directly saved to your Dropbox folder. Check the scanned image in the preview area. In the [Scan to Dropbox] window, you can rename the file and specify your Dropbox folder.
Page 372 Cloud Services (for Mac OS Users) Click the [Save] button. The scanned image is saved to your Dropbox folder. ATTENTION You cannot start scanning after the Quick Menu is displayed and before the [Scan to Dropbox] window is closed. Close the [Scan to Dropbox] window before scanning the next document. Do not move, delete or rename the scanned image in other applications after the Quick Menu is displayed and before the [Scan to Dropbox] window is closed.
Page 373 Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 374 Cloud Services (for Mac OS Users) Change the settings for [Scan to Dropbox] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Dropbox - Options] window appears. 2.
Page 375 Cloud Services (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Dropbox] window, you can rename the file and specify your Dropbox folder. For details about the [Scan to Dropbox] window, refer to the ScanSnap Manager Help. Preview ATTENTION The file will not be synced with Dropbox unless you select the Dropbox folder as the destination...
Page 376: Saving Documents To Evernote
Cloud Services (for Mac OS Users) ■ Saving Documents to Evernote This section explains how to save the scanned image as a PDF file to Evernote. When you save a scanned image to Evernote after converting it into a searchable PDF, the PDF file becomes searchable in Evernote.
Page 377 Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 378 Cloud Services (for Mac OS Users) Click the [Scan to Evernote (Document)] icon ATTENTION You cannot start scanning when the Quick Menu is displayed. Save the PDF file to Evernote before scanning the next document. Do not move, delete, or rename the scanned image in other applications when the Quick Menu is displayed.
Page 379 Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 380 Cloud Services (for Mac OS Users) Change the settings for [Scan to Evernote (Document)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Evernote (Document) - Options] window appears. 2.
Page 381 Cloud Services (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. If [JPEG(*.jpg)] is selected for [File format] in the [File option] tab of the ScanSnap setup window, a separate PDF file will be created from each JPEG file when the scanning is completed.
Page 382: Saving Handwritten Notes To Evernote
Cloud Services (for Mac OS Users) ■ Saving Handwritten Notes to Evernote This section explains how to save the scanned image as a JPEG file to Evernote. When you save a JPEG file to Evernote, text recognition is performed on all text, including handwritten characters, and the file becomes searchable in Evernote.
Page 383 Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 384 Cloud Services (for Mac OS Users) Evernote for Mac starts up, and the JPEG file is saved to Evernote. HINT When you select [PDF(*.pdf)] for [File format] in the [File option] tab of the ScanSnap setup window, a four-digit serial number is automatically added to the name of the file which is saved to Evernote.
Page 385 Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 386 Cloud Services (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 387: Saving Documents To Google Docs
Cloud Services (for Mac OS Users) ■ Saving Documents to Google Docs This section explains how to save the scanned image as a PDF file to Google Docs. ATTENTION You need to create a Google account(free). For details about the procedure to scan and save the scanned image to Google Docs using or without using the Quick Menu, refer to the following: Using the Quick Menu ( page...
Page 388 Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 389 Cloud Services (for Mac OS Users) 2. Change the settings. For details about the [Scan to Google Docs(TM) - Options] window, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [Email] and [Password].
Page 390 Cloud Services (for Mac OS Users) If you did not specify a Google account in the [Scan to Google Docs(TM) - Options] window in step 3., the [Scan to Google Docs(TM)] window appears. To continue, enter your e-mail address and password, and click the [OK] button. ATTENTION If the computer is shared with other users, do not select the [Remember the password in the keychain] checkbox in this window.
Page 391 Cloud Services (for Mac OS Users) Saving to Google Docs starts. Click the [Close] button to close the [Scan to Google Docs(TM)] window when the saving is completed. If you select the [Close this window when save completes] checkbox above, the [Scan to Google Docs(TM)] window will automatically close from next scanning on when the saving is completed.
Page 392 Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 393 Cloud Services (for Mac OS Users) Change the settings for [Scan to Google Docs(TM)] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Google Docs(TM) - Options] window appears. 2.
Page 394 Cloud Services (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33).
Page 395 Cloud Services (for Mac OS Users) If you select the [Convert to Searchable PDF] checkbox in the [Scan to Google Docs(TM) - Options] window in step 3., text recognition is performed according to the [OCR options] settings in the [Scan to Google Docs(TM) - Options] window. The following window appears during text recognition.
Page 396: Posting To Salesforce Chatter
Cloud Services (for Mac OS Users) ■ Posting to Salesforce Chatter This section explains how to post the scanned image as a PDF or a JPEG file to Salesforce Chatter. JPEG ATTENTION A Salesforce CRM license is required separately. ScanSnap Manager can link with the following Salesforce editions: - Unlimited - Enterprise For details about the procedure to post to Salesforce Chatter using or without using the Quick...
Page 397 Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 398 Cloud Services (for Mac OS Users) 2. Change the settings. For details about the [Scan to Salesforce Chatter - Options] window, refer to the ScanSnap Manager Help. ATTENTION If the computer is shared with other users, do not set your information in [User Name], [Password] and [Security Token].
Page 399 Cloud Services (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
Page 400 Cloud Services (for Mac OS Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] check box above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
Page 401 Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 402 Cloud Services (for Mac OS Users) Change the settings for [Scan to Salesforce Chatter] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to Salesforce Chatter - Options] window appears. 2.
Page 403 Cloud Services (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. If you did not specify a Salesforce account in the [Scan to Salesforce Chatter - Options] window in step 3., the [Scan to Salesforce Chatter - Login] window appears when the scanning is completed.
Page 404 Cloud Services (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to Salesforce Chatter] window, you can set the posting destination and method, the message to post, the name and description of the image file that will be posted to Salesforce Chatter, and save the scanned image in the folder specified for [Image saving folder].
Page 405 Cloud Services (for Mac OS Users) Click the [Post] button. Posting to Salesforce Chatter starts. Click the [Close] button to close the [Scan to Salesforce Chatter] window when the posting is completed. If you select the [Close this window when posting completes] checkbox above, the [Scan to Salesforce Chatter] window will automatically close from next scanning on when the posting is completed.
Page 406: Saving Data To Your Sugarsync Folder
Cloud Services (for Mac OS Users) ■ Saving Data to Your SugarSync Folder This section explains how to save the scanned image as a PDF or a JPEG file to your SugarSync folder. JPEG ATTENTION You need to have a SugarSync account. You need to have SugarSync Manager for Mac 1.9.29 or later installed in order to use this function.
Page 407 Cloud Services (for Mac OS Users) Using the Quick Menu HINT To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning by using the Quick Menu, refer to "Using the Quick Menu"...
Page 408 Cloud Services (for Mac OS Users) Click the [Scan to SugarSync] icon The [Scan to SugarSync] window appears. If you clear the [Show preview] checkbox in step 3., the scanned image is directly saved to your SugarSync folder. Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder.
Page 409 Cloud Services (for Mac OS Users) Click the [Save] button. The scanned image is saved to your SugarSync folder. ATTENTION You cannot start scanning after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed. Close the [Scan to SugarSync] window before scanning the next document. Do not move, delete or rename the scanned image in other applications after the Quick Menu is displayed and before the [Scan to SugarSync] window is closed.
Page 410 Cloud Services (for Mac OS Users) Without Using the Quick Menu HINT To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. For details about how to perform scanning without using the Quick Menu, refer to "Without Using the Quick Menu"...
Page 411 Cloud Services (for Mac OS Users) Change the settings for [Scan to SugarSync] (If you do not want to change any settings, go to step 4.). 1. Click the [Application Settings] button. The [Scan to SugarSync - Options] window appears. 2.
Page 412 Cloud Services (for Mac OS Users) Check the scanned image in the preview area. In the [Scan to SugarSync] window, you can rename the file and specify your SugarSync folder. For details about the [Scan to SugarSync] window, refer to the ScanSnap Manager Help.
Page 413: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Mac OS Users) Using the ScanSnap in Various Ways This section explains about various ways of using the ScanSnap. ■ Scanning Only One Side of a Document By default, the ScanSnap scans in duplex mode. To perform simplex scanning, perform the following steps to change the setting.
Page 414 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [ ] button in the upper left corner to close the ScanSnap setup window. Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents"...
Page 415: Scanning Color Documents In Gray Or Black & White
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Color Documents in Gray or Black & White When [Auto color detection] is specified for [Color mode] in the [Scanning] tab of the ScanSnap setup window, ScanSnap Manager automatically recognizes whether the scanned document is color, gray or black &...
Page 416 Using the ScanSnap in Various Ways (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. Scanned image is saved in gray or black &...
Page 417: Deleting Blank Pages From The Scanned Image
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Deleting Blank Pages from the Scanned Image The ScanSnap can detect and automatically delete blank pages from a scanned image. For example, when you scan a mixed batch of double-sided and single-sided documents in duplex mode, the images are generated without the back sides of the single-sided documents (blank pages).
Page 418 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Allow automatic blank page removal] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Page 419: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings in the following procedure. ATTENTION Up to +/-5 degrees of skew can be corrected.
Page 420 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Correct skewed character strings automatically] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 421 Using the ScanSnap in Various Ways (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. Scanned image is saved with skewed character strings corrected.
Page 422: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. The ScanSnap is able to automatically rotate each scanned image to its correct orientation for such document batches.
Page 423 Using the ScanSnap in Various Ways (for Mac OS Users) Click the [Option] button in the [Scanning] tab. The [Scanning mode option] window appears. Select the [Allow automatic image rotation] checkbox. Click the [OK] button to close the [Scanning mode option] window. Click the [Apply] button in the ScanSnap setup window.
Page 424 Using the ScanSnap in Various Ways (for Mac OS Users) Load a document in the ScanSnap. For details about how to load documents, refer to "How to Load Documents" (page 33). Press the [Scan] button on the ScanSnap to start a scan. The scanned image is saved in correct orientation.
Page 425: Scanning Documents Of Different Widths Or Lengths In One Batch
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Scanning Documents of Different Widths or Lengths in One Batch You can scan documents of different widths or lengths in one batch. To scan documents of different widths or lengths in one batch, change the settings in the following procedure.
Page 426 Using the ScanSnap in Various Ways (for Mac OS Users) Select [None] in [Multifeed Detection] pop-up menu. ATTENTION If you scan documents of different widths or lengths in one batch with [Check Length] selected, documents will be detected as multifeeds and scanning cannot be performed. Note that scanning Letter and A4 size documents in the same batch does not result in multifeed detection.
Page 427 Using the ScanSnap in Various Ways (for Mac OS Users) 2. Place the documents at the center of the ADF paper chute. ATTENTION Make sure that all documents are placed above the pick roller. Otherwise, some documents will not be picked. Pick roller's width Adjust the side guides to the widest document in the batch.
Page 428 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. Scanned images are saved in the original document sizes. ATTENTION If the documents are scanned skewed, the images may not be output in their original sizes.
Page 429: Long
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Long Page Scanning Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Load a document in the ScanSnap. For details about documents that can be loaded, refer to "Documents for Scanning"...
Page 430 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap for 3 seconds or longer until it flashes in blue. Scanning starts. HINT When you scan the first page as a long page and continue scanning, the next document is also scanned as long page.
Page 431: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 432 Using the ScanSnap in Various Ways (for Mac OS Users) Select [Generate one PDF file per (n) page(s)] and enter the number of pages to split. One PDF is created every time the number of pages specified here has been saved. HINT In duplex mode, two pages (front/back) are created per document.
Page 433: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image automatically and create a searchable PDF file. To create searchable PDF files, change the settings in the following procedure. Select [Settings] from the ScanSnap Manager menu.
Page 434 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Convert to Searchable PDF] checkbox. The following message appears. Click the [OK] button to close the window. Language Select the language. Japanese, English, French, German, Italian, Spanish, Russian, and Portuguese can be selected.
Page 435 Using the ScanSnap in Various Ways (for Mac OS Users) Press the [Scan] button on the ScanSnap to start a scan. Text recognition is performed on the scanned image and a searchable PDF file is created. ATTENTION It may take extra time to process text recognition depending on your computer system environment when you enable this setting in step Scanned images of the following types of documents (characters) may not be recognized correctly.
Page 436: Automatically Setting Keywords For Pdf Files
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Automatically Setting Keywords for PDF Files If the document is black & white, character strings (e.g. page heading, title) can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water-based highlight pen so that the character string is completely covered.
Page 437 Using the ScanSnap in Various Ways (for Mac OS Users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the entire section) (unevenly colored) Do not mark more than ten sections per page.
Page 438 Using the ScanSnap in Various Ways (for Mac OS Users) Change the settings in the following procedure to automatically set keywords for PDF files. Select [Settings] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu"...
Page 439 Using the ScanSnap in Various Ways (for Mac OS Users) Select the [Set the marked text as a keyword for the PDF file] checkbox. Target marked sections Select [First marked section] to perform text recognition and set a keyword for the PDF file only for the character strings in the first marked section, and [All marked sections] for all marked sections.
Page 440 Using the ScanSnap in Various Ways (for Mac OS Users) Target pages Select [First page] to perform text recognition and set a keyword for the PDF file only for the first page, and [All pages] for all pages. Click the [Apply] button. Click the [ ] button in the upper left corner to close the ScanSnap setup window.
Page 441: Saving Two Files Or Pages Into One Double-Page Spread Image
Using the ScanSnap in Various Ways (for Mac OS Users) ■ Saving Two Files or Pages into One Double-Page Spread Image With Page Merger, you can merge two JPEG files, two single-page PDF files, or two pages of a multipage PDF file vertically or horizontally. The merged file or page is saved as a single double-page spread image.
Page 442: Troubleshooting
Troubleshooting For details about how to resolve problems such as removing jammed documents, refer to "Troubleshooting" in the ScanSnap Manager Help. Select [Help] [Troubleshooting] in the Right-Click Menu. Select [Help] [Troubleshooting] in the ScanSnap Manager menu.
Page 443: Daily Care
Daily Care This chapter explains about the cleaning materials and how to clean the ScanSnap. ATTENTION The bottom part of the ScanSnap may become hot when the ScanSnap is being used but this does not affect ScanSnap operation or cause any physical harm. Be careful not to drop the ScanSnap when carrying it.
Page 444: Cleaning Materials
*1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used. To obtain these products, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 445: Cleaning The Outside Of The Scansnap
Cleaning the Outside of the ScanSnap Cleaning the Outside of the ScanSnap Clean the outside of the ScanSnap in the following procedure. How to perform cleaning Unplug the cables from the ScanSnap. Clean the outside of the ScanSnap with a dry cloth, or a cloth moistened with Cleaner F1/mild detergent.
Page 446: Cleaning The Inside Of The Scansnap
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, the inside of the ScanSnap should be cleaned every 200 sheets scanned. Note that this guideline varies depending on the types of documents you scan.
Page 447 Cleaning the Inside of the ScanSnap How to perform cleaning Unplug the cables from the ScanSnap. Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab Clean the following locations with a cloth moistened with Cleaner F1. ATTENTION Do not use water or mild detergent to clean the inside of the ScanSnap.
Page 448 Cleaning the Inside of the ScanSnap Pad assy (× 1, located on the ADF top section) Gently wipe the rubber pads downwards. Be careful not to get your hand or the cloth caught on the pick spring (metal part). Glass (× 2, one on the ADF top section and one on its opposite side) Gently wipe the dirt and dust off the surface of the glass sections.
Page 449 Cleaning the Inside of the ScanSnap Clean the feed roller and the eject roller with a cloth moistened with Cleaner F1. ATTENTION Do not use water or mild detergent to clean the inside of the ScanSnap. It may take a long time for Cleaner F1 to dry if an excessive amount is used. Moisten the cloth with moderate quantity.
Page 450 Cleaning the Inside of the ScanSnap Close the ADF top section. ADF paper chute ADF top section (cover) It clicks when it returns to its original position. ATTENTION Confirm that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors may occur.
Page 451: Consumables
Consumables This chapter explains about the consumable part numbers, replacement cycles and how to replace the consumables. WARNING Before you replace the consumables, you must turn off the ScanSnap and unplug the cables to avoid the risk of fire or electric shock. To avoid injuries, do not place internal parts of the scanner (e.g.
Page 452: Part Numbers And Replacement Cycle Of Consumables
Note that the suggested replacement cycles are guidelines for using A4 (80 g/m² [20 lb]) wood-free paper, as these cycles vary depending on the type of documents scanned. Only use the specified consumables. To purchase the consumables, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 453 Part Numbers and Replacement Cycle of Consumables You can check the status on each consumable part in the following procedure. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The [ScanSnap Manager - Check consumable status] dialog box appears.
Page 454: Replacing The Pad Assy
Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy in the following procedure. Unplug the cables from the ScanSnap. Remove all documents from the ADF paper chute (cover). Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab...
Page 455 Replacing the Pad Assy Attach the new pad assy while pushing the pad plate down. Pad assy ADF top section Pad plate ATTENTION Make sure to install the pad assy with its front side facing up. Otherwise, paper jams or other feeding errors may occur. Front Back Confirm that the pad assy is completely locked into the retaining hooks.
Page 456 Replacing the Pad Assy Reset the consumable counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The [ScanSnap Manager - Check consumable status] dialog box appears. 2. Click the [Reset] button for [PAD ASSY Count]. A confirmation message appears.
Page 457 Replacing the Pad Assy 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PAD ASSY Count]. A confirmation message appears.
Page 458: Replacing The Pick Roller
Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller in the following procedure. Unplug the cables from the ScanSnap. Remove all documents from the ADF paper chute (cover). Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab...
Page 459 Replacing the Pick Roller Rotate the bushing (left). Bushing Shaft pick roller Remove the pick roller with its shaft. Gently lift the left part of the pick roller shaft (about 5 mm), move it towards the left, and then pull it out. Shaft Pick roller ATTENTION...
Page 460 Replacing the Pick Roller Remove the pick roller from its shaft. Pull out the shaft as you lift the retaining clip. Retaining clip Shaft Pick roller ATTENTION Lifting the retaining clip with your fingernail may hurt or damage your fingernail. Use a paper clip or something alike if you have trouble lifting it up.
Page 461 Replacing the Pick Roller Attach the shaft. Insert the right end of the shaft into the slot, and lower the other end gradually. Shaft Pick roller Rotate the bushing (left) to lock the shaft. Bushing Shaft Pick roller ATTENTION Confirm that the pick roller is installed properly. Otherwise, paper jams or other feeding errors may occur.
Page 462 Replacing the Pick Roller Attach the sheet guide. Hold the squeeze clips on both sides, and attach the sheet guide. Squeeze clip Sheet guide Squeeze clip It clicks when the squeeze clips are released. ATTENTION Confirm that the sheet guide is attached properly. Otherwise, paper jams or other feeding errors may occur.
Page 463 Replacing the Pick Roller Reset the consumable counter. 1. Select [Check consumable status] from the Right-Click Menu. For details about the Right-Click Menu, refer to "Right-Click Menu" (page 71). The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PICK ROLLER Count]. A confirmation message appears.
Page 464 Replacing the Pick Roller 1. Select [Check consumable status] from the ScanSnap Manager menu. For details about the ScanSnap Manager menu, refer to "ScanSnap Manager Menu" (page 273). The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for [PICK ROLLER Count]. A confirmation message appears.
Page 465: Appendix
Appendix This appendix explains how to update ScanSnap Manager, how to uninstall the software, about settings that differ by the scanning method and the ScanSnap installation specifications. Updating ScanSnap Manager ......... . 466 Uninstalling the Software .
Page 466: Updating Scansnap Manager
This section explains how to update ScanSnap Manager. For details about updates of the software bundled with the ScanSnap, visit the following web page: http://scansnap.fujitsu.com/g-support/en/ ■ Updating in Windows Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly.
Page 467 Updating ScanSnap Manager Click the [Yes] button. If a later version of ScanSnap Manager (update) is available, a confirmation message appears. HINT If the latest version of ScanSnap Manager is already installed, the message below appears. Click the [OK] button to close the message. Click the [Yes] button.
Page 468 Updating ScanSnap Manager Click the [Install] button. HINT When you click the [Information] button, Internet Explorer which displays information about the latest update for ScanSnap Manager opens. Installation starts, and the ScanSnap Manager installer starts up. Follow the instructions on the screen to continue with the installation.
Page 469: Updating In Mac Os
Updating ScanSnap Manager ■ Updating in Mac OS Update ScanSnap Manager in the following procedure. We recommend that you run the update regularly. ATTENTION It is necessary to have a browser with Internet access to perform the update. Select [Help] [Online Update] from the ScanSnap Manager menu.
Page 470 Updating ScanSnap Manager Click the [Yes] button. The program is downloaded, and a confirmation message appears. Select [Quit] from the ScanSnap Manager menu to exit ScanSnap Manager. Click the [Install] button. HINT When you click the [Information] button, a web browser which displays information about the latest update for ScanSnap Manager opens.
Page 471: Uninstalling The Software
Uninstalling the Software Uninstalling the Software This section explains how to uninstall the software bundled with the ScanSnap. For details about installation, refer to "Installing the Software" (page 38). ■ Uninstalling in Windows This section explains how to uninstall the following software: ScanSnap Manager ScanSnap Organizer CardMinder...
Page 472 Uninstalling the Software Select the software to uninstall. To uninstall ScanSnap Manager Select [ScanSnap Manager]. To uninstall ScanSnap Organizer Select [ScanSnap Organizer]. To uninstall CardMinder Select [CardMinder]. To uninstall ABBYY FineReader for ScanSnap Select [ABBYY FineReader for ScanSnap (TM) 4.1]. To uninstall Evernote for Windows Select [Evernote].
Page 473: Uninstalling In Mac Os
Uninstalling the Software ■ Uninstalling in Mac OS This section explains how to uninstall the following software: ScanSnap Manager ( page 473) ABBYY FineReader for ScanSnap ( page 475 Cardiris ( page 476) Evernote for Mac ( page 477) ScanSnap Manager Turn on the computer and log in as a user with Administrator privileges.
Page 474 Uninstalling the Software Click the [Close] button. HINT If ScanSnap Manager has been configured as a login item with a user account other than the current one, remove it in the following procedure: 1. Log in under the user account where ScanSnap Manager is set as a login item. 2.
Page 475: Abbyy Finereader For Scansnap
Uninstalling the Software ABBYY FineReader for ScanSnap Turn on the computer and log in as a user with Administrator privileges. Exit ABBYY FineReader for ScanSnap if it is running. One of the following application names is displayed on the menu bar: FineReader for ScanSnap Scan to Excel Scan to Searchable PDF...
Page 476 Uninstalling the Software Cardiris Turn on the computer and log in as a user with Administrator privileges. Exit Cardiris if it is running. From Finder, select [Applications] [Cardiris for ScanSnap], and drag the [Cardiris for ScanSnap] folder into the Trash. HINT For Mac OS X v10.5, also perform the following.
Page 477 Uninstalling the Software Evernote for Mac Turn on the computer and log in as a user with Administrator privileges. Exit Evernote if it is running. If the Evernote icon ( ) is displayed on the right side of the menu bar, click the icon and select [Quit] from the menu that appears.
Page 478: Setting Items With/Without The Quick Menu
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences.
Page 479 Setting Items With/Without the Quick Menu Quick Menu Setting Item Used Not used CardMinder Cardiris ScanSnap Organizer ABBYY Scan to Excel Scan to Excel ABBYY Scan to Word Scan to Word ABBYY Scan to PowerPoint(R) ABBYY Scan to Searchable PDF Scan to Searchable PDF Scan to Folder Scan to E-mail...
Page 480: Image Quality
Setting Items With/Without the Quick Menu Save (OK: Available, NA: Not available) Quick Menu Setting Item Used Not used Image saving folder File Name Format Rename file after scanning Scanning • Image quality (OK: Available) Quick Menu Setting Item Used Not used Automatic resolution Normal (Color/Gray: 150 dpi, B&W: 300 dpi)
Page 481: File Option
Setting Items With/Without the Quick Menu • Continue scanning after current scan is finished (OK: Available) Quick Menu Setting Item Used Not used Continue scanning after current scan is finished • Option (OK: Available) Quick Menu Setting Item Used Not used Brightness (Black and White scanning only) Setting for text only document Allow automatic blank page removal...
Page 482 Setting Items With/Without the Quick Menu • Convert to Searchable PDF (OK: Available) Quick Menu Setting Item Used Not used Convert to Searchable PDF • Language (OK: Available) Quick Menu Setting Item Used Not used Language • Target pages (OK: Available) Quick Menu Setting Item Used...
Page 483: Paper Size
Setting Items With/Without the Quick Menu Paper • Paper size (OK: Available) Quick Menu Setting Item Used Not used Automatic detection A4 (210 × 297 mm) A5 (148 × 210 mm) A6 (105 × 148 mm) B5 (JIS) (182 × 257 mm) B6 (JIS) (128 ×...
Page 484 Setting Items With/Without the Quick Menu Compression • Compression rate (OK: Available) Quick Menu Setting Item Used Not used...
Page 485: Installation Specifications
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap. Item Specification Outer dimensions (Width × Depth × Height) Minimum: 284 × 99 × 77 (mm) / 11.2 × 3.9 × 3.1 (in.) (when the ADF paper chute (cover) is closed) Maximum: 284 ×...
Page 486: About Maintenance
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs on this product. ATTENTION Do not perform repairs on this scanner.
Page 487: Index
Index correct skewed character strings ........248 Windows ABBYY FineReader for Mac OS ......... 420 ScanSnap ........39 , 43 , 58 actions Windows ........109 Mac OS ......... 308 deleting blank pages ........245 Windows adding profiles Mac OS ......... 417 .........
Page 488 Index renaming profiles ......... 99 Windows installation ..........38 Mac OS ......... 299 ......... 349 , 351 iPhoto replacing the pad assy ......454 replacing the pick roller ......458 Right-Click Menu ........71 keyword Windows ....... 262 , 264 Mac OS .........
Page 489 Index Scan to SugarSync ....... 227 , 229 Windows trial software .......... 55 Mac OS ......... 408 , 410 turning ON/OFF Scan to Word ScanSnap ........29 , 30 Windows ....... 148 , 150 Mac OS ......... 336 , 337 scanning color documents in black &...
Page 490 ScanSnap S1300i Operator's Guide P3PC-3662-01ENZ0 Issue date: March 2012 Issued by: PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this product, and any claims by a third party. Copying of the contents of this manual, in whole or in part, as well as the scanner applications is prohibited under the copyright law.

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Scansnap s1300i

Fujitsu Scan Snap S1300i Operator's Manual

Introduction

About this Manual

Scansnap Overview

Features of the Scansnap

Parts and Functions

System Requirements

Turning the Scansnap ON/OFF

Documents for Scanning

How to Load Documents

Scanning Operation Flow

Installing the Software

Bundled Software Overview

Installing in Windows

Installing in Mac os

Using the Scansnap (for Windows Users)

Scansnap Manager Icon and Operations

How to Perform a Scan

Configuring Scansnap Manager

Actions

Cloud Services

Scansnap Folder Operations

Using the Scansnap in Various Ways

Using the Scansnap (for Mac os Users)

Scansnap Manager Icon and Operations

How to Perform a Scan

Configuring Scansnap Manager

Actions

Cloud Services

Using the Scansnap in Various Ways

Troubleshooting

Daily Care

Cleaning Materials

Cleaning the Outside of the Scansnap

Cleaning the Inside of the Scansnap

Consumables

Part Numbers and Replacement Cycle of Consumables

Replacing the Pad Assy

Replacing the Pick Roller

Appendix

Updating Scansnap Manager

Uninstalling the Software

Setting Items With/Without the Quick Menu

Installation Specifications

About Maintenance

Index

Quick Links

Related Manuals for Fujitsu Scan Snap S1300i

Summary of Contents for Fujitsu Scan Snap S1300i