Page 1 P3PC-2722-01ENZ0 Operator's Guide...
Page 2: Introduction
Introduction Thank you for purchasing FUJITSU color image scanner, ScanSnap S1300 (hereinafter referred to as "the ScanSnap"). This manual explains how to handle and operate the ScanSnap. Be sure to read this guide, "Safety Precautions" and "Getting Started" thoroughly before using the ScanSnap to ensure correct use.
Page 3 Included in the package. information about the safe use of the ScanSnap. Make sure to read this manual before using the ScanSnap. ScanSnap S1300 Read this manual for how to Included in the package. Getting Started install and connect the ScanSnap.
Page 4 Introduction Manual Description Reference Method Read these manuals when ScanSnap Organizer using this product for the first Select the [Start] menu [All Programs] User's Guide time, or when you need more [ScanSnap Organizer] [Manual] information on product features, windows, operating CardMinder User's Select the [Start] menu [All Programs]...
Page 5: About This Manual
Introduction ■About This Manual Structure of This Manual This manual consists of the following: ScanSnap Overview This chapter explains the features, the names of parts and their functions, the system requirements, and basic operations of the ScanSnap. Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install them.
Page 6: Symbols Used In This Manual
Introduction Symbols Used in This Manual The following indications are used in this manual to obviate any chance of accident or damage to you and people near you, and your property. Warning labels indicate the warning level and statements. The symbols indicating warning levels and their meanings are as follows: Indication Description...
Page 7: Screen Examples In This Manual
Introduction Screen Examples in This Manual Windows screen Screenshots in this manual are used according to guidelines provided by Microsoft Corporation. The screenshots used in this manual are of Windows Vista. The actual windows and operations may differ depending on the operating system that you are using.
Page 8: Abbreviations Used In This Manual
Introduction Abbreviations Used in This Manual The following abbreviations are used in this manual: ® ® Windows 7 : Microsoft Windows 7 Starter operating system, English Version ® ® Microsoft Windows 7 Home Premium operating system, English Version ® ® Microsoft Windows 7 Professional operating system, English Version...
Page 9 Note that ABBYY FineReader for ScanSnap bundled with this product may be upgraded without notice. If the descriptions differ from the actual displayed screens, refer to ABBYY FineReader for ScanSnap Help. Cardiris : Cardiris™ for ScanSnap ScanSnap: : ScanSnap S1300...
Page 10: Table Of Contents
Contents Introduction ................2 About This Manual ................5 ScanSnap Overview.............. 14 Features of the ScanSnap ..............15 Parts and Functions ................18 Front........................18 Back ........................19 System Requirements ................20 Windows......................20 Mac OS ......................23 Turning the ScanSnap ON/OFF ............. 25 Paper Sizes of Documents ..............
Page 11 Contents Setting the ScanSnap ................53 Changing the Scan Settings................53 Saving Scan Settings ..................56 Automatic Linkage with Applications..............66 Showing the Scanning Progress Status............. 69 About the ScanSnap's Communication Status........... 71 About Actions ..................73 Saving Data in a Specified Folder..............74 Attaching Files to E-Mail ..................
Page 12 Contents Saving Scan Settings ..................183 Automatic Linkage with Applications..............194 Showing the Scanning Progress Status............195 About Actions ..................197 Saving Data in a Specified Folder..............198 Attaching Files to E-Mail .................. 205 Using the ScanSnap as a Copy Machine............213 Converting into Word/Excel Documents ............
Page 13 Contents Appendix................300 Updating ScanSnap Manager .............. 301 Updating on a Windows OS ................301 Updating on a Mac OS..................303 Uninstalling the Software ..............305 Uninstalling on a Windows OS................. 305 Uninstalling on a Mac OS................. 307 Setting Items With/Without the Quick Menu ........311 Installation Specifications ..............
Page 14: Scansnap Overview
ScanSnap Overview This chapter explains the features, part names and functions, system requirements, and basic operations of the ScanSnap. Features of the ScanSnap..........15 Parts and Functions.
Page 15: Features Of The Scansnap
Features of the ScanSnap Features of the ScanSnap The ScanSnap is a scanner that is capable of duplex (double-sided) monochrome and color scanning. The ScanSnap has the following features: Turn documents into digital data by just pressing the [Scan] button! You can turn documents cluttering up your desk into PDF or JPEG files so that you can conveniently view, edit, manage and archive them on your computer.
Page 16 Features of the ScanSnap Compact, lightweight and portable! The ScanSnap is compact and lightweight, allowing you to carry it around together with your laptop computer. You also do not need to worry about finding an electrical outlet when you use the USB bus power cable provided to connect the ScanSnap to your laptop computer.
Page 17 Features of the ScanSnap Convert paper documents into Word/Excel/PowerPoint files! Use ABBYY FineReader for ScanSnap bundled with the ScanSnap to convert the scanned image data directly into a Word/Excel/PowerPoint file. In Mac OS, only conversion to Word and Excel files is supported. Arrange and manage image data by using the ScanSnap with ScanSnap Organizer! Setting a keyword (Intelligent Indexing)
Page 18: Parts And Functions
Parts and Functions Parts and Functions This section explains names and functions of the ScanSnap parts. ■ Front ADF paper chute (cover) Open the cover to use the ScanSnap. Opening the cover turns on the ScanSnap. ADF top section (ADF: Automatic Document Feeder) Open the cover to remove jammed documents, replace pad assy and pick roller, and clean the inside of the ScanSnap.
Page 19: Back
Parts and Functions ■ Back Tape seal Remove this tape seal after installing the software. Security cable slot Insert a commercially available security cable into this slot (anti-theft). Power connector USB connector...
Page 20: System Requirements
System Requirements System Requirements The system requirements for the ScanSnap are as follows: ■ Windows Operating system - Windows 7 - Windows Vista - Windows XP - Windows 2000 Windows Windows Windows Bundled software Windows 7 2000 Vista (*1) (*2) ScanSnap Manager ScanSnap Organizer CardMinder...
Page 21 System Requirements Hard disk space - ScanSnap Manager 480 MB - ScanSnap Organizer 690 MB - CardMinder 280 MB - ABBYY FineReader for ScanSnap 600 MB - Scan to Microsoft SharePoint 147 MB When installing ScanSnap Organizer or Scan to Microsoft SharePoint in Windows XP/Windows 2000, the following software is also installed: For Windows XP: If .NET Framework 3.0 (or later) is not installed, the following software is installed at the same...
Page 22 System Requirements The following shows the standard image data size when scanning a color document in simplex mode: File format Compression rate Paper size A4 (catalog) Estimated image data size (KB) Color mode Auto Normal Better Best Excellent Color 415.4 268.7 410.6 838.4...
Page 23: Mac Os
System Requirements ■ Mac OS Operating system - Mac OS X v10.6 - Mac OS X v10.5 - Mac OS X v10.4 Mac OS X v10.6 Mac OS X v10.5 Mac OS X v10.4 Bundled software (*1) (*1) (*1) ScanSnap Manager Cardiris OK (*2) ABBYY FineReader for...
Page 24 System Requirements It is recommended to apply the latest updates to Mac OS. Do not use the USB port on the keyboard or the monitor to connect the ScanSnap. (it may not function properly.) Use a powered hub equipped with an AC adapter if you are using a commercially available USB hub.
Page 25: Turning The Scansnap On/Off
Turning the ScanSnap ON/OFF Turning the ScanSnap ON/OFF This section explains how to turn the ScanSnap ON/OFF. The ScanSnap is turned ON/OFF in conjunction with the computer. Therefore, you do not have to worry about turning the power ON/OFF as long as the ScanSnap is connected to a computer.
Page 26: Paper Sizes Of Documents
Paper Sizes of Documents Paper Sizes of Documents Paper sizes of documents are as follows: Standard office paper, postcards, business cards Standard office paper, postcards, business cards Paper type 64 to 104.7 g/m (17 to 28 lb) Weight Width: 50.8 to 216 mm (2 to 8.5 in.) Size Length: 50.8 to 360 mm (2 to 14.17 in.) Maximum long page scanning (*)
Page 27: Picture Postcards
Paper Sizes of Documents Picture postcards You can scan picture postcards only when the ScanSnap is connected via the power cable. Picture postcard Paper type 64 to 326 g/m (17 to 87 lb) Weight Width: 50.8 to 100 mm (2 to 3.9 in.) Size Length: 50.8 to 148 mm (2 to 5.8 in.) Satisfy all conditions below when scanning picture postcards.
Page 28: How To Load Documents
How to Load Documents How to Load Documents Load the documents in the ScanSnap as follows: Check the number of sheets. The maximum number of sheets that can be loaded in the ScanSnap is as follows: For A4-size or smaller paper: A document stack of 1 mm or less (Ten sheets at 80 g/m or at 20 lb) If you try to scan more sheets than the maximum amount that can be loaded, the...
Page 29 How to Load Documents Open the ADF paper chute (cover) of the ScanSnap. ADF paper chute (cover) Pull up the extension. Extension...
Page 30 How to Load Documents Load documents in the ADF paper chute (cover). Load documents face-down (so that you have the back of the last page facing you) and top-first in the ADF paper chute (cover). Do not load documents beyond the reference marks within the side guides.
Page 31: Basic Flow Of Operations
Basic Flow of Operations Basic Flow of Operations This section explains the flow of operations for scanning documents. You can scan documents in two different ways. Choose either way depending on your intended use. Using the Quick Menu Select an action to be performed from the Quick Menu after scanning. For Windows ( page For Mac(...
Page 32 Basic Flow of Operations Using the Quick Menu Without Using the Quick Menu Select a profile Press the [Scan] button to scan the document Select an action to be performed from the Quick Menu The selected item is performed. When the ScanSnap is interacting with an application, the application dialog box/window appears.
Page 33: Installing The Software
Installing the Software This chapter provides a brief summary of the bundled software and explanation on how to install Scan to Microsoft SharePoint and trial version of the software. Refer to "Getting Started" for information on how to install the other software from the ScanSnap Setup DVD-ROM.
Page 34: Bundled Software
Bundled Software Bundled Software This section gives an overview of each bundled software and their functions. You can edit, manage and arrange scanned image data by using the following software: ScanSnap Manager This software is required to scan documents with the ScanSnap. The scanned image data can be converted into a PDF or JPEG file to be saved.
Page 35: Installing Scan To Microsoft Sharepoint
Installing Scan to Microsoft SharePoint Installing Scan to Microsoft SharePoint Follow the procedure below to install Scan to Microsoft SharePoint. Refer to "Readme" of Scan to Microsoft SharePoint for more details about system require- ments. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box.
Page 36 Installing Scan to Microsoft SharePoint Click the [Install] button. Installation starts. Follow the instructions on the screen to complete the installation. Refer to "Readme" of Scan to Microsoft SharePoint for more details about the installa- tion. You can display the "Readme" by clicking the [Readme] button on the [Scan to Microsoft SharePoint] dialog box.
Page 37: Installing Trial Version Of The Software
Installing Trial Version of the Software Installing Trial Version of the Software Follow the procedure below to install the trial version of the software. Refer to "Readme" of the trial version for more details about system requirements. You can display the "Readme" by clicking the [Readme] button on the trial version setup dialog box. Turn on the computer and log on as a user with Administrator privileges.
Page 38 Installing Trial Version of the Software Click the button of the trial program you want to install. The Setup dialog box for the trial program that you want to install appears. Click the [Install Products] button. Installation starts. Follow the instructions on the screen to complete the installation. Refer to "Readme"...
Page 39: Using The Scansnap (For Windows Users)
Using the ScanSnap (for Windows Users) This chapter explains how to perform a scan with the ScanSnap, change or save scan settings, use the ScanSnap in various ways and each ScanSnap function. ScanSnap Manager Icon and Operations ........40 How to Perform a Scan .
Page 40: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Windows users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Normally, the ScanSnap Manager icon is added to the taskbar in the lower right of the Windows desktop. The icon automatically appears on the taskbar when Windows is started The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is successfully communicating with the ScanSnap.
Page 41: Right-Click Menu
ScanSnap Manager Icon and Operations (for Windows users) ■ Right-Click Menu This menu appears when you right-click the ScanSnap Manager icon Right-click Item Function Duplex scan Scans both sides of the document. Follows [Scan Button Settings] for other settings. Simplex scan Scans only one side of the document.
Page 42: Left-Click Menu
Clear the [Use Quick Menu] check box in the ScanSnap setup dialog box to display the Left- Click Menu. The Left-Click Menu does not appear when this check box is selected. If you use ScanSnap S1300 on the same computer previously used with ScanSnap models listed below, saved profiles are carried over:...
Page 43: How To Perform A Scan
How to Perform a Scan (for Windows users) How to Perform a Scan This section explains how to perform scanning with the ScanSnap. ■ Preparation Make sure that the power cable is connected to the ScanSnap properly. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap.
Page 44: Using The Quick Menu
How to Perform a Scan (for Windows users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Check for the ScanSnap Manager icon on the taskbar as shown below. If the ScanSnap Manager icon is not displayed, select [Start] menu [All Programs]...
Page 45 How to Perform a Scan (for Windows users) Click one of the profile buttons. Profile Button Description [Recommended] button Settings are [Auto] for [Image quality] in the [Scanning] tab in the ScanSnap setup dialog box and default for other settings. Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition.
Page 46 How to Perform a Scan (for Windows users) By default, the [Scan] button setting is set to [Duplex Scan (Double-sided)]. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager. For more details, refer to "Changing the Scan Settings"...
Page 47 How to Perform a Scan (for Windows users) Item Description Scan to CardMinder (*2) Text recognition is performed on the scanned card image data which is then managed in the card database. For information on how to continue the process after you select this item, refer to "Scanning Business Cards"...
Page 48 How to Perform a Scan (for Windows users) Before scanning documents of printed or handwritten text, select the [Scanning] tab [Option] button [Setting for text only document] check box from the ScanSnap setup dialog box. For information on how to change scan settings, refer to "Changing the Scan Settings"...
Page 49: Without Using The Quick Menu
How to Perform a Scan (for Windows users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Check that the ScanSnap Manager icon is on the taskbar. If the ScanSnap Manager icon is not displayed, select [Start] menu [All Programs]...
Page 50 How to Perform a Scan (for Windows users) Select a profile to be executed after scanning. Select a profile by either of the following: [Profile] drop-down list in the ScanSnap setup dialog box. Left-Click menu Load the document in the ScanSnap. For information on how to load documents, refer to "How to Load Documents"...
Page 51 How to Perform a Scan (for Windows users) Press the [Scan] button on the ScanSnap. Scanning starts. By default, the [Scan] button setting is set to [Duplex Scan (Double-sided)]. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
Page 52: Finishing Scansnap Operation
How to Perform a Scan (for Windows users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Exit] from the Right-Click Menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Start] menu [All Programs] [ScanSnap Manager] [ScanSnap Manager] to...
Page 53: Setting The Scansnap
Setting the ScanSnap (for Windows users) Setting the ScanSnap This section explains how to change and save scan settings, automatic linkage with applications, and dialog boxes displayed during scanning. ■ Changing the Scan Settings Use the Right-Click Menu to change scan settings for ScanSnap. The following explains how to change the settings.
Page 54 Setting the ScanSnap (for Windows users) Change the scan settings in each tab in the ScanSnap setup dialog box. The following items can be changed in each tab: For details, refer to the ScanSnap Manager Help. [Application] tab - Application to be used with the ScanSnap [Save] tab - Folder in which scanned image data is saved - File name used for saving the scanned image data...
Page 55 Setting the ScanSnap (for Windows users) Click the [OK] or [Apply] button. Scan settings are changed. If you press the [Scan] button on the ScanSnap while the ScanSnap setup dialog box is displayed, the ScanSnap setup dialog box closes and scanning starts. Changes made up to this point are saved and documents are scanned by these settings.
Page 56: Saving Scan Settings
Setting the ScanSnap (for Windows users) ■ Saving Scan Settings You can save up to 20 sets of pre-defined settings called profiles in the Left-Click Menu. You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon Left-Click menu Once the frequently used scan settings are saved as profiles, you do not have to open the...
Page 57 Setting the ScanSnap (for Windows users) Saving Profiles Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 58 Setting the ScanSnap (for Windows users) Select [Add Profile] from the [Profile] drop-down list. The [Add new profile] dialog box appears. Type in a new profile name and click the [OK] button. The new profile name appears in the [Profile] drop-down list.
Page 59 Setting the ScanSnap (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. The new profile is saved. Up to 20 profiles can be saved including the [Standard] profile. You can change the displayed order of profiles except for the [Standard] profile. 1.
Page 60 Setting the ScanSnap (for Windows users) Changing Settings for Saved Profiles Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 61 Setting the ScanSnap (for Windows users) When you finish changing the settings for the selected profile, click the [OK] button. A confirmation message appears asking if you want to overwrite the current profile settings. If you select another profile from the [Profile] drop-down list before clicking the [OK] button, the following message appears.
Page 62: Renaming Profiles
Setting the ScanSnap (for Windows users) Renaming Profiles Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 63 Setting the ScanSnap (for Windows users) Select the profile you want to rename, and click the [Rename] button. The [Rename] dialog box appears. Type in a new name, and click the [OK] button. The profile is renamed. Click the [Close] button to close the [ScanSnap Manager- Profile Management] dialog box.
Page 64: Deleting Profiles
Setting the ScanSnap (for Windows users) Deleting Profiles Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The ScanSnap setup dialog box appears. Clear the [Use Quick Menu] check box. This function is not available when the [Use Quick Menu] check box is selected.
Page 65 Setting the ScanSnap (for Windows users) Select the profile you want to delete from the list and click the [Delete] button. The [Standard] profile cannot be deleted. The [Delete Profile] dialog box appears. Click the [Yes] button. The selected profile is deleted. Click the [Close] button to close the [ScanSnap Manager- Profile Management] dialog box.
Page 66: Automatic Linkage With Applications
Setting the ScanSnap (for Windows users) ■ Automatic Linkage with Applications ScanSnap Organizer, CardMinder, Rack2-Filer trial version (bundled with the ScanSnap), and Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) automatically link with the ScanSnap upon startup. Automatic Linkage Mode There are two modes for automatic linkage.
Page 67 Setting the ScanSnap (for Windows users) Always link when one of the above applications is running When ScanSnap Organizer, CardMinder, or Rack2-Filer is started, the application specified for [Application] in the ScanSnap dialog box automatically switches to the running application. In this case, when you perform a scan by pressing the [Scan] button, ScanSnap Manager automatically links with the active application in which the scan result is displayed.
Page 68: Changing Automatic Linkage Mode
Setting the ScanSnap (for Windows users) Changing Automatic Linkage Mode Follow the procedure below to change automatic linkage mode options. Select [Help] [Preferences] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The [ScanSnap Manager - Preferences] dialog box appears.
Page 69: Showing The Scanning Progress Status
Setting the ScanSnap (for Windows users) ■ Showing the Scanning Progress Status When scanning starts, the [ScanSnap Manager - Image scanning and file saving] dialog box appears on the computer screen. This dialog box shows the current processing status, the number of pages that has been saved to file, and summary of the current settings for scanning.
Page 70 Setting the ScanSnap (for Windows users) In the [Status Display] tab, clear the [Show the scan progress status (recommended)] check box and click the [OK] button. The [ScanSnap Manager - Image scanning and file saving] dialog box is hidden from next scanning on.
Page 71: About The Scansnap's Communication Status
Setting the ScanSnap (for Windows users) ■ About the ScanSnap's Communication Status If you turn the ScanSnap ON/OFF when ScanSnap Manager is running, the pop-up balloon appearing from the taskbar icon notifies you of the communication status of the ScanSnap. When the ScanSnap is on Power cable connection USB bus power cable connection...
Page 72 Setting the ScanSnap (for Windows users) In the [Status Display] tab, either select or clear the [Notify of the communication status] check box and click the [OK] button. When you select the [Notify of the communication status] check box, you will be notified of the communication status in conjunction with the ScanSnap being turned ON/OFF.
Page 73: About Actions
About Actions (for Windows users) About Actions The ScanSnap keeps the frequently-used functions available as Actions to help with your office work. Actions allow you to: Share the scanned document files with others. You can save scanned image data directly in a shared folder on a network upon scanning.
Page 74: Saving Data In A Specified Folder
About Actions (for Windows users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a folder on the network to share information among others.
Page 75 About Actions (for Windows users) The application configured in Internet Explorer is used as the e-mail program. The e-mail program may not properly link to the ScanSnap even it is the e-mail program set in Internet Explorer. In this case, contact the manufacturer of the e-mail software. Windows 7/Windows Vista 1.
Page 76 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 77 About Actions (for Windows users) Check the scanned image in the [Scan to Folder] dialog box. You can also change file names, destination folders, and specify whether to state a path to a destination folder in an e-mail message to notify others. For details about the [Scan to Folder] dialog box, refer to ScanSnap Manager Help.
Page 78 About Actions (for Windows users) Click the [Save] button. The scanned image data is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved.
Page 79 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 80 About Actions (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanning starts. When scanning is completed, the [Scan to Folder] dialog box appears. Check the scanned image in the [Scan to Folder] dialog box.
Page 81 About Actions (for Windows users) Click the [Save] button. The scanned image data is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] check box in the [Scan to Folder] dialog box, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved.
Page 82: Attaching Files To E-Mail
About Actions (for Windows users) ■ Attaching Files to E-Mail This section explains how to send the scanned image data by e-mail.
Page 83 About Actions (for Windows users) The application configured in Internet Explorer is used as the e-mail program. The e-mail program may not properly link with the ScanSnap even it is the e-mail program set in Internet Explorer. In this case, contact the manufacturer of the e-mail software. Windows 7/Windows Vista 1.
Page 84 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 85 About Actions (for Windows users) 2. Change the settings. For details about the [Scan to E-mail - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to E-mail - Options] dialog box. Click the [Scan to E-mail] icon.
Page 86 About Actions (for Windows users) Check the scanned image in the [Scan to E-mail] dialog box. You can also change file names, specify whether to set a "Document Open Password" and save scanned files after sending them by e-mail. For details about the [Scan to E-mail] dialog box, refer to ScanSnap Manager Help. Preview...
Page 87 About Actions (for Windows users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 88 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 89 About Actions (for Windows users) Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Settings] button. The [Scan to E-mail - Options] dialog box appears. 2.
Page 90 About Actions (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Up to ten files can be attached to an e-mail. When you scan multiple sheets with the scan settings shown below, multiple files are created.
Page 91 About Actions (for Windows users) Click the [Attach] button. When the [Set a "Document Open password" for PDF files] check box is selected in the [Scan to E-mail - Options] dialog box or the [Scan to E-mail] dialog box, the [Scan to E-mail - Set a password] dialog box appears.
Page 92: Using The Scansnap As A Copy Machine
About Actions (for Windows users) ■ Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer. You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer.
Page 93 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning using the Quick Menu.
Page 94 About Actions (for Windows users) Click the [Scan to Print] icon. The [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3., printing is immediately performed. Check the scanned image in the [Scan to Print] dialog box. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.
Page 95 About Actions (for Windows users) Click the [Print] button. Printing is performed. After the Quick Menu is displayed and before the [Scan to Print] dialog box is closed, you cannot perform a scan with the ScanSnap. Close the [Scan to Print] dialog box before scanning the next document.
Page 96 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 97 About Actions (for Windows users) Change settings for the [Scan to Print] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Settings] button. The [Scan to Print - Options] dialog box appears. 2.
Page 98 About Actions (for Windows users) Press the [Scan] button on the ScanSnap. Scanning starts. When scanning is completed, the [Scan to Print] dialog box appears. If the [Show "Print" dialog] check box is cleared in Step 3., printing is immediately perfomed.
Page 99: Saving Files To Picture Folder
About Actions (for Windows users) ■ Saving Files to Picture Folder This section explains how to save scanned image data in the pictures folder. The following folder is set as the "Pictures folder" by default: Windows 7/Windows Vista Drive name (such as C):\Users\<user name>\Pictures\ScanSnap Windows XP/Windows 2000 Drive name (such as C):\Documents and Settings\<user name>\My Documents\My Pictures\ScanSnap...
Page 100 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 101 About Actions (for Windows users) 2. Change the settings. For details about the [Scan to Picture Folder - Options] dialog box, refer to ScanSnap Manager Help. 3. Click the [OK] button to close the [Scan to Picture Folder - Options] dialog box. Click the [Scan to Picture Folder] icon.
Page 102 About Actions (for Windows users) Check the scanned image in the [Scan to Picture Folder] dialog box. You can rename the file in this dialog box. For details about the [Scan to Picture Folder] dialog box, refer to ScanSnap Manager Help.
Page 103 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 104 About Actions (for Windows users) Change settings for the [Scan to Picture Folder] (If you do not want to change settings, go to Step 4.). 1. Click the [Application Settings] button. The [Scan to Picture Folder - Options] dialog box appears. 2.
Page 105 About Actions (for Windows users) Press the [Scan] button on the ScanSnap. Scanning starts. When scanning is completed, the [Scan to Picture Folder] dialog box appears. If you clear the [Show preview] check box in Step 3., the scanned image data is directly saved in the pictures folder.
Page 106: Converting Into Word/Excel/Powerpoint Documents
About Actions (for Windows users) ■ Converting into Word/Excel/PowerPoint Documents This section explains how to convert the scanned image data into Word/Excel/PowerPoint files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition.
Page 107 About Actions (for Windows users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for PDF files created using Adobe Acrobat or other applications.
Page 108 About Actions (for Windows users) The following message appears when you convert a long page document into a Word file, and the conversion result may be divided into more than one page. When converting to Excel files, if the recognition result exceeds 65,536 lines, no more results are output.
Page 109 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 110 About Actions (for Windows users) Click the [Scan to Word], [Scan to Excel] or [Scan to PowerPoint(R)] icon. When [JPEG(*.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup dialog box, scanned data cannot be converted into a Word, Excel or PowerPoint file.
Page 111 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 112 About Actions (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents"...
Page 113: Scanning Business Cards
About Actions (for Windows users) ■ Scanning Business Cards This section explains how to manage image data of scanned business cards in CardMinder. Blank pages are not removed even if the [Allow automatic blank page removal] is selected when the ScanSnap is interacting with CardMinder. Data of up to 500 sheets (1,000 pages), including blank pages, can be exported to CardMinder at once.
Page 114 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 115 About Actions (for Windows users) Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load business cards in a pile. Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides.
Page 116 About Actions (for Windows users) You cannot perform a scan when the Quick Menu is displayed. Complete the interaction with CardMinder before scanning another document. Do not move, delete, or rename the scanned image data in other applications when the Quick Menu is displayed.
Page 117 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 118 About Actions (for Windows users) Click the [OK] button to close the ScanSnap setup dialog box. The ScanSnap setup dialog box also closes when you press the [Scan] button on the ScanSnap. Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load business cards in a pile.
Page 119 About Actions (for Windows users) Check the scanned card image and the text recognition result. For details about the functions of CardMinder and how to use it, refer to CardMinder User's Guide and CardMinder Help.
Page 120: Saving Data In Sharepoint
About Actions (for Windows users) ■ Saving Data in SharePoint This section explains how to easily save the scanned image data in SharePoint and Office Live.
Page 121 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 122 About Actions (for Windows users) Click the [Scan to SharePoint] icon. Scan to Microsoft SharePoint starts up. You cannot perform a scan when the Quick Menu is displayed. Complete the interaction with Scan to Microsoft SharePoint before scanning another document. Do not move, delete, or rename the scanned image data in other applications while the Quick Menu is displayed.
Page 123 About Actions (for Windows users) Connecting to SharePoint 1. Select a folder in which you want to save the scanned image data. 2. In the Scan to Microsoft SharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image data is saved in the specified folder.
Page 124 About Actions (for Windows users) 2. Enter the ID and the password in the Office Live logon dialog box, and then click the [Sign In] button. The [Scan to Microsoft SharePoint] dialog box appears after the ScanSnap is connected to Office Live. 3.
Page 125 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 126 About Actions (for Windows users) Change settings for the [Scan to SharePoint] (If you do not want to change the settings, go to Step 4.). 1. Click the [Application Settings] button. The [Scan to SharePoint - Options] dialog box appears. 2.
Page 127 About Actions (for Windows users) Press the [Scan] button on the ScanSnap. Scanning starts. When scanning is completed, Scan to Microsoft SharePoint starts up. Save the scanned image data. To save a large file to SharePoint or Office Live, you may need to have the system administrator change the SharePoint or Office Live setting.
Page 128 About Actions (for Windows users) Connecting to Office Live Support for Office Live varies depending on the country. For more details, refer to the Office Live Web site. 1. Select [Connect to Office Live] from the menu. The Office Live logon dialog box appears. 2.
Page 129 About Actions (for Windows users) 4. In the Scan to Microsoft sharePoint Index Pane, enter information, such as the title, and click the [Accept] button. The scanned image data is saved in the specified folder. For details, refer to the Scan to Microsoft SharePoint User Guide.
Page 130: Saving To Rack2-Filer
About Actions (for Windows users) ■ Saving to Rack2-Filer This section explains how to save PDF files created with the ScanSnap in Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately). Rack2-Filer trial version (bundled with the ScanSnap) or Rack2-Filer (V5.0 or later recommended) (bundled model or sold separately) is required to use this function.
Page 131 About Actions (for Windows users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Using the Quick Menu" (page 44) for more details about how to perform scanning by using the Quick Menu.
Page 132 About Actions (for Windows users) 2. Change the settings. In this dialog box, specify the destination to save the scanned image data. For details about the [ScanSnap -> Rack2] dialog box, refer to Rack2-Filer Help. Click the [Help] button in the [ScanSnap -> Rack2] dialog box to display Rack2-Filer Help.
Page 133 About Actions (for Windows users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] check box in the ScanSnap setup dialog box. Refer to "Without Using the Quick Menu" (page 49) for more details about how to perform scanning without using the Quick Menu.
Page 134 About Actions (for Windows users) Change settings for the [Rack2-Filer] (If you do not want to change the settings, go to Step 4.). 1. Click the [Application Settings] button. The [ScanSnap -> Rack2] dialog box appears. 2. Change the settings. In this dialog box, specify the destination to save the scanned image data.
Page 135 About Actions (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanning starts. Rack2-Filer starts up, and the PDF file created by the ScanSnap is saved in Rack2- Filer in accordance with the settings specified in Step...
Page 136: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Windows users) Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button performs scanning in Duplex mode. When you want to scan in Simplex mode, change the settings by following the procedure below.
Page 137 Using the ScanSnap in Various Ways (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. When you select [Simplex scan] from the Right-Click Menu, the scan is performed in Simplex mode even if [Duplex Scan (Double-sided) is set in [Scanning side] in the [Scanning] tab.
Page 138: Scanning Color Documents In Black & White Or Gray Mode
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in Black & White or Gray Mode By default, the ScanSnap automatically recognizes whether scanned documents are color, gray or black & white, and outputs color documents in color mode, gray documents in gray mode, and black &...
Page 139 Using the ScanSnap in Various Ways (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanned image data is output in gray or black & white.
Page 140: Scanning Color Documents In High Compression Mode
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Color Documents in High Compression Mode The ScanSnap can save image data of scanned color documents in high compression mode. You can scan large quantities of documents in high compression mode and save them as a compact PDF file.
Page 141 Using the ScanSnap in Various Ways (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. The scanned document is output as highly compressed color image data.
Page 142: Removing Blank Pages From The Scanned Image Data
Using the ScanSnap in Various Ways (for Windows users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. When you scan documents in Duplex mode with this function enabled, both sides of the documents are scanned regardless of whether anything is printed on the back side or not.
Page 143 Using the ScanSnap in Various Ways (for Windows users) Select the [Allow automatic blank page removal] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents"...
Page 144: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings by following the procedure below. Up to +/-5 degrees of skew can be corrected.
Page 145 Using the ScanSnap in Various Ways (for Windows users) Select the [Correct skewed character strings automatically] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents"...
Page 146: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Windows users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. Moreover, the reverse sides of double-sided documents in calendar style are printed upside down.
Page 147 Using the ScanSnap in Various Ways (for Windows users) Click the [Option] button in the [Scanning] tab. The [Read mode option] dialog box appears. Select the [Allow automatic image rotation] check box. Click the [OK] button to close all open dialog boxes. Load the document in the ScanSnap.
Page 148: Scanning Documents Of Different Widths Or Lenghts At The Same Time
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Documents of Different Widths or Lenghts at the Same Time The ScanSnap is able to scan documents of different widths or lenghts in one batch. To scan documents of different widths or lenghts in one batch, change the settings by following the procedure below.
Page 149 Using the ScanSnap in Various Ways (for Windows users) Select [None] in [Multifeed Detection]. Scanning documents of different widths or lenghts at the same time with [Check Length] selected results in scan failure due to detection of these documents as multifeeds. Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection.
Page 150 Using the ScanSnap in Various Ways (for Windows users) 2. Place the documents at the center of the ADF paper chute (cover). Place all documents over one another above the pick roller (center). Documents that are not placed above the pick roller cannot be fed. Width of the pick roller Adjust the side guides to the widest document to be scanned.
Page 151 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan] button on the ScanSnap. The size of all output image conforms to the respective document sizes. If the document is scanned skewed, the output image may be a different size than the original document.
Page 152: Scanning Long
Using the ScanSnap in Various Ways (for Windows users) ■ Scanning Long Pages Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Load the document in the ScanSnap. For details about document types that can be loaded, refer to "Paper Sizes of Documents"...
Page 153 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the rest of the pages is also scanned as long pages.
Page 154: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 155 Using the ScanSnap in Various Ways (for Windows users) Select [Generate one PDF file per (n) page(s)] and enter a number. One PDF file is created every time the number of pages specified here has been scanned. In Duplex mode, two pages (front/back) are created per document sheet. When you select the [Allow automatic blank page removal] check box in the [Read mode option] dialog box displayed by clicking the [Scanning] tab [Option] button, blank pages...
Page 156: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. Select [Scan Button Settings] from the Right-Click Menu.
Page 157 Using the ScanSnap in Various Ways (for Windows users) Select the [Convert to Searchable PDF] check box. The following message appears. Click the [OK] button to close the dialog box. Language Select the language. Japanese, English, French, German, Italian, Spanish, Chinese (simplified), Chinese (traditional), Korean, Russian, and Portuguese can be selected.
Page 158 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan] button on the ScanSnap. Scanning starts. Text recognition is performed on the image data which is then saved as a searchable PDF file. It may take extra time to process text recognition when you enable this setting depending on your computer system environment.
Page 159: Automatically Setting Keywords To Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Automatically Setting Keywords to PDF Files Character strings such as titles of black & white documents can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered.
Page 160 Using the ScanSnap in Various Ways (for Windows users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover the (unevenly colored) entire section) Do not mark more than ten sections per page.
Page 161 Using the ScanSnap in Various Ways (for Windows users) Change the settings by following the procedure below to automatically set keywords to PDF files. Select [Scan Button Settings] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The ScanSnap setup dialog box appears.
Page 162 Using the ScanSnap in Various Ways (for Windows users) Select the [Set the marked text as a keyword for the PDF file] check box. Target marked sections Select [First marked section] to perform text recognition only for the first marked section and [All marked sections] for all marked sections.
Page 163 Using the ScanSnap in Various Ways (for Windows users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanning starts. Text recognition is performed on marked character strings and the image data is saved as a PDF file with keywords.
Page 164: Setting Document Open Passwords For Pdf Files
Using the ScanSnap in Various Ways (for Windows users) ■ Setting Document Open Passwords for PDF Files You can set Document Open passwords for the PDF files when saving the scanned image data as PDF files. The password-protected PDF files cannot be opened unless a Document Open password is entered.
Page 165 Using the ScanSnap in Various Ways (for Windows users) Select the [Set a password for PDF file] check box. To set a different password per scan Clear the [Use a fixed password] check box. You can set a different password per scan.
Page 166 Using the ScanSnap in Various Ways (for Windows users) To use a preset password 1. Select the [Use a fixed password] check box. The same password is used for all PDF files. You do not have to type in a password every time a document is scanned. 2.
Page 167 Using the ScanSnap in Various Ways (for Windows users) Press the [Scan] button on the ScanSnap. Scanning starts. When the [Use a fixed password] check box is cleared in Step 3., the following dialog box appears. In the [Password] and [Confirm] fields, type in the same password, and then click the [OK] button.
Page 168: Using The Scansnap (For Mac Os Users)
Using the ScanSnap (for Mac OS Users) This chapter explains how to perform a scan with the ScanSnap, change or save scan settings, use the ScanSnap in various ways and each ScanSnap function. ScanSnap Manager Icon and Operations ........169 How to Perform a Scan .
Page 169: Scansnap Manager Icon And Operations
ScanSnap Manager Icon and Operations (for Mac OS users) ScanSnap Manager Icon and Operations All operations on the ScanSnap are managed in ScanSnap Manager. Normally, the ScanSnap Manager icon is added in the Dock. The icon automatically appears in the Dock when Mac OS is started up. The ScanSnap Manager icon also indicates whether or not ScanSnap Manager is success- fully communicating with the ScanSnap.
Page 170: Scansnap Manager Menu
ScanSnap Manager Icon and Operations (for Mac OS users) ■ ScanSnap Manager Menu This menu appears when you click the ScanSnap Manager icon while pressing the [control] key on the keyboard. Click while pressing the [control] key on the keyboard Item Function Duplex scan...
Page 171: Profile Menu
ScanSnap Manager Icon and Operations (for Mac OS users) ■ Profile Menu This menu appears when you click the ScanSnap Manager icon Currently saved profiles are displayed in a list. Click Profile menu example You can switch to the previously saved scan settings by selecting a profile from the Profile menu.
Page 172: How To Perform A Scan
How to Perform a Scan (for Mac OS users) How to Perform a Scan This section explains how to perform a scan with the ScanSnap. ■ Preparation Make sure that the power cable is connected to the ScanSnap properly. Make sure that the ScanSnap is connected to your computer properly. You can turn the computer on before connecting the ScanSnap.
Page 173: Using The Quick Menu
How to Perform a Scan (for Mac OS users) ■ Using the Quick Menu The following explains the procedure for scanning by using the Quick Menu. Check that the ScanSnap Manager icon is displayed in the Dock. If the ScanSnap Manager icon is not displayed, from the Finder, select [Applications] and double-click [ScanSnap] [ScanSnap Manager] to start up ScanSnap Manager.
Page 174 How to Perform a Scan (for Mac OS users) Click one of the profile buttons. Profile Button Description [Recommended] button Settings are [Auto] for [Image quality] in the [Scanning] tab in the ScanSnap setup window and default for other settings. Use this button when you want to scan standard documents in high quality and business cards in higher quality for better text recognition.
Page 175 How to Perform a Scan (for Mac OS users) Press the [Scan] button on the ScanSnap. Scanning starts. The [Scan] button setting is set to [Duplex Scan (Double-sided)] by default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
Page 176 How to Perform a Scan (for Mac OS users) Item Description Scan to Print Scanned image data is printed. For information on how to continue the process after you select this item, refer to "Using the ScanSnap as a Copy Machine" (page 213).
Page 177: Without Using The Quick Menu
How to Perform a Scan (for Mac OS users) ■ Without Using the Quick Menu The following explains the procedure for scanning without using the Quick Menu. Check that the ScanSnap Manager icon is displayed in the Dock. If the ScanSnap Manager icon is not displayed, from the Finder, select [Applications] and double-click [ScanSnap] [ScanSnap Manager] to start up ScanSnap Manager.
Page 178 How to Perform a Scan (for Mac OS users) Select a profile to be executed after scanning is completed. Select a profile by either of the following: [Profile] pop-up menu in the ScanSnap setup window Profile menu Load the document in the ScanSnap. For information on how to load documents, refer to "How to Load Documents"...
Page 179 How to Perform a Scan (for Mac OS users) Press the [Scan] button on the ScanSnap. Scanning starts. The [Scan] button setting is set to [Duplex Scan (Double-sided)] by default. Note that you can switch the [Scan] button setting to [Simplex Scan (Single-sided)] in ScanSnap Manager.
Page 180: Finishing Scansnap Operation
How to Perform a Scan (for Mac OS users) ■ Finishing ScanSnap Operation Exiting ScanSnap Manager Select [Quit] from the ScanSnap Manager menu. Normally, you do not have to exit ScanSnap Manager. You cannot use the ScanSnap after exiting ScanSnap Manager. Select [Applications] [ScanSnap] [ScanSnap Manager] from the Finder to start up...
Page 181: Setting The Scansnap
Setting the ScanSnap (for Mac OS users) Setting the ScanSnap This section explains how to change and save scan settings, automatic linkage with applica- tions, and windows displayed during scanning. ■ Changing the Scan Settings Use the ScanSnap Manager menu to change scan settings for ScanSnap. The following explains how to change the settings.
Page 182 Setting the ScanSnap (for Mac OS users) [Application] tab - Application to be used with the ScanSnap [Save] tab - Folder in which scanned image data is saved - File name used for saving the scanned image data [Scanning] tab - Scanning (Which image quality to scan with, use color, gray or black &...
Page 183: Saving Scan Settings
Setting the ScanSnap (for Mac OS users) ■ Saving Scan Settings You can save up to 20 sets of pre-defined settings called profiles in the Profile Menu. You can easily retrieve and use the saved profiles by simply clicking the ScanSnap Manager icon Click Profile menu...
Page 184 Setting the ScanSnap (for Mac OS users) Saving Profiles Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 185 Setting the ScanSnap (for Mac OS users) Select [Add Profile] from the [Profile] pop-up menu. The [Add new profile] window appears. Type in a new profile name and click the [OK] button. The new profile appears in the [Profile] pop-up menu.
Page 186 Setting the ScanSnap (for Mac OS users) Click the [Apply] button. The new profile is saved. Up to 20 profiles can be saved including the [Standard] profile. You can change the displayed order of profiles except for the [Standard] profile. 1.
Page 187 Setting the ScanSnap (for Mac OS users) Changing Settings for Saved Profiles Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 188 Setting the ScanSnap (for Mac OS users) Change the scan settings in each tab in the ScanSnap setup window. For details about each tab, refer to the ScanSnap Manager Help. When you finish changing the settings for the selected profile, click the [Apply] button.
Page 189 Setting the ScanSnap (for Mac OS users) Renaming Profiles Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 190 Setting the ScanSnap (for Mac OS users) Select the profile you want to rename, click the [ ] button in the lower left corner, and select [Rename]. The name field of the profile becomes editable. Type in a new name. The profile is renamed.
Page 191 Setting the ScanSnap (for Mac OS users) Click the [Apply] button in the ScanSnap setup window. The process is completed.
Page 192 Setting the ScanSnap (for Mac OS users) Deleting Profiles Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The ScanSnap setup window appears. Clear the [Use Quick Menu] checkbox. This function is not available when the [Use Quick Menu] checkbox is selected.
Page 193 Setting the ScanSnap (for Mac OS users) Select the profile you want to delete from the list and click the [ button. The [Standard] profile cannot be deleted. The selected profile is deleted. Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager - Profile Management] window.
Page 194: Automatic Linkage With Applications
Setting the ScanSnap (for Mac OS users) ■ Automatic Linkage with Applications Cardiris automatically links with ScanSnap Manager upon startup. When you scan business cards by pressing the [Scan] button when Cardiris is active (when the menu is Cardiris), ScanSnap Manager automatically links with Cardiris, in which the scanned card image is displayed.
Page 195: Showing The Scanning Progress Status
Setting the ScanSnap (for Mac OS users) ■ Showing the Scanning Progress Status When scanning starts, the [ScanSnap Manager - Image scanning and file saving] window appears on the computer screen. This window shows the current processing status, the number of pages that has been saved to file, and summary of the current scan settings.
Page 196 Setting the ScanSnap (for Mac OS users) Click the [ ] button in the upper left corner or press the [esc] key to close the [ScanSnap Manager - Preferences] window. The [ScanSnap Manager - Image scanning and file saving] window is hidden from next scanning on.
Page 197: About Actions
About Actions (for Mac OS users) About Actions The ScanSnap keeps the frequently-used functions available as Actions to help with your office work. Actions allow you to: Share the scanned document files with others. You can save scanned image files directly in a shared folder on a network upon scanning.
Page 198: Saving Data In A Specified Folder
About Actions (for Mac OS users) ■ Saving Data in a Specified Folder This section explains how to save the scanned image data in a shared folder. By using this action, you can save the scanned image data in a folder on the network to share information among others.
Page 199 About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.
Page 200 About Actions (for Mac OS users) Check the scanned image in the [Scan to Folder] window. You can also change file names, destination folders, and specify whether to state a path to the destination folder in an e-mail message to notify others. For details about the [Scan to Folder] window, refer to ScanSnap Manager Help.
Page 201 About Actions (for Mac OS users) Click the [Save] button. The scanned image data is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created showing the destination folder path where the file is saved.
Page 202 About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.
Page 203 About Actions (for Mac OS users) Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.
Page 204 About Actions (for Mac OS users) Click the [Save] button. The scanned image data is saved in the specified folder. When you select the [State a path to a destination folder in an E-mail message] checkbox in the [Scan to Folder] window, an e-mail program starts, and an e-mail message is created listing the destination folder path where the file is saved.
Page 205: Attaching Files To E-Mail
About Actions (for Mac OS users) ■ Attaching Files to E-Mail This section explains how to send the scanned image data by e-mail. The application configured in Mail when you start up Mail and select [Mail] menu [Prefer- ences] [General] button [Default email reader] is used as the e-mail program.
Page 206 About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.
Page 207 About Actions (for Mac OS users) Click the [Scan to E-mail] icon. The [Scan to E-mail] window appears. If you clear the [Show preview] checkbox in Step 3., an e-mail program starts, and the files are attached to an e-mail message. Check the scanned image in the [Scan to E-mail] window.
Page 208 About Actions (for Mac OS users) Click the [Attach to E-mail] button. An e-mail program is started and the files are attached to an e-mail message. After the Quick Menu is displayed and before the [Scan to E-mail] window is closed, you cannot perform a scan with the ScanSnap.
Page 209 About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.
Page 210 About Actions (for Mac OS users) Change settings for the [Scan to E-mail] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Setting] button. The [Scan to E-mail - Options] window appears. 2.
Page 211 About Actions (for Mac OS users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Up to ten files can be attached to an e-mail. Scanning a document with multiple sheets with the scan settings shown below creates multiple files.
Page 212 About Actions (for Mac OS users) Click the [Attach to E-mail] button. An e-mail program is started and the file is attached to an e-mail message. When the [Scan to E-mail] window is displayed, you cannot perform scanning with the ScanSnap.
Page 213: Using The Scansnap As A Copy Machine
About Actions (for Mac OS users) ■ Using the ScanSnap as a Copy Machine This section explains how to print scanned image data with a printer. You can use the ScanSnap as a copy machine by printing scanned image data directly with a printer.
Page 214 About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.
Page 215 About Actions (for Mac OS users) Click the [Scan to Print] icon. The [Print] window appears. Configure print setup options in the [Print] window. You can select the printer to be used and specify the number of copies and size of the scanned image data to be printed.
Page 216 About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.
Page 217 About Actions (for Mac OS users) Change settings for the [Scan to Print] (If you do not want to change any settings, go to Step 4.). 1. Click the [Application Setting] button. The [Scan to Print - Options] window appears. 2.
Page 218 About Actions (for Mac OS users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanning starts. When scanning is completed, the [Print] window appears. Configure print setup options in the [Print] window.
Page 219: Converting Into Word/Excel Documents
About Actions (for Mac OS users) ■ Converting into Word/Excel Documents This section explains how to convert the scanned image data into Word/Excel files using ABBYY FineReader for ScanSnap bundled with the ScanSnap. ABBYY FineReader for ScanSnap must be installed in your computer in order to perform text-recognition.
Page 220 About Actions (for Mac OS users) About the OCR function of ABBYY FineReader for ScanSnap ABBYY FineReader for ScanSnap is an application used exclusively with the ScanSnap. This program can perform text recognition only for PDF files created by using the ScanSnap. It cannot perform text recognition for files created using Adobe Acrobat or other applications.
Page 221 About Actions (for Mac OS users) You can change the scan settings applied during conversion to Word or Excel documents in the ABBYY FineReader for ScanSnap setup window. Select the [Applications] [ABBYY FineReader for ScanSnap] [FineReader for ScanSnap Preferences]. Then, select [FineReader for ScanSnap] menu [Preferences] to display the following window.
Page 222 About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.
Page 223 About Actions (for Mac OS users) Click the [Scan to Word] or [Scan to Excel] icon. When [JPEG(*.jpg)] is selected for [File format] in the [File option] tab in the ScanSnap setup window, scanned data cannot be converted into a Word or Excel file. If you click either of these icons, an error message will appear.
Page 224 About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.
Page 225 About Actions (for Mac OS users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.
Page 226: Scanning Business Cards
About Actions (for Mac OS users) ■ Scanning Business Cards This section explains how to manage image data of scanned business cards in Cardiris.
Page 227 About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.
Page 228 About Actions (for Mac OS users) Load a business card in the ScanSnap. Load the business card so that the front side faces the ADF paper chute (cover). To scan multiple business cards, load business cards in a pile. Move the side guides so that there is no gap between the edge of the business card and the side guides on both sides.
Page 229 About Actions (for Mac OS users) Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Recognition Card toolbar result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image.
Page 230 About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.
Page 231 About Actions (for Mac OS users) Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.
Page 232 About Actions (for Mac OS users) Check the scanned card image and the text recognition result. [Card Style] button Card image [Send] button [Format] button Recognition Card toolbar result The current card image is displayed on the top-right. A list of already scanned business cards is displayed in the card toolbar. The recognition result is displayed under the card image .
Page 233 About Actions (for Mac OS users) Using the Address Book in Cardiris To register the recognized characters of a scanned business card in the Address Book, perform the following procedure. Do not exit Cardiris when setup or message window is open. Click the [Format] button or select [Settings] [Output Format] on the menu bar.
Page 234 About Actions (for Mac OS users) Click the [Send] button or select [Process] [Send] on the menu bar. The Address Book window appears, and the recognized characters of all scanned business cards in the card toolbar are registered in the Address Book. Select [Cardiris] [Quit Cardiris] on the menu bar to quit Cardiris.
Page 235: Saving Data In Iphoto
About Actions (for Mac OS users) ■ Saving Data in iPhoto This section explains how to save scanned image data in iPhoto.
Page 236 About Actions (for Mac OS users) Using the Quick Menu To use the Quick Menu, you need to select the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Using the Quick Menu" (page 173) for more details about how to perform scanning by using the Quick Menu.
Page 237 About Actions (for Mac OS users) Check the scanned image data.
Page 238 About Actions (for Mac OS users) Without using the Quick Menu To disable the Quick Menu, you need to clear the [Use Quick Menu] checkbox in the ScanSnap setup window. Refer to "Without Using the Quick Menu" (page 177) for more details about how to perform scanning without using the Quick Menu.
Page 239 About Actions (for Mac OS users) Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. The ScanSnap setup window also closes when you press the [Scan] button on the ScanSnap.
Page 240: Using The Scansnap In Various Ways
Using the ScanSnap in Various Ways (for Mac OS users) Using the ScanSnap in Various Ways This section explains how to use the ScanSnap in various ways. ■ Scanning Only One Side of a Document By default, pressing the [Scan] button performs scanning in Duplex mode. When you want to scan in Simplex mode, change the settings by following the procedure below.
Page 241 Using the ScanSnap in Various Ways (for Mac OS users) Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents"...
Page 242: Scanning Color Documents In Black & White Or Gray Mode
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Color Documents in Black & White or Gray Mode By default, the ScanSnap automatically recognizes whether scanned documents are color, gray or black & white, and outputs color documents in color mode, gray documents in gray mode, and black &...
Page 243 Using the ScanSnap in Various Ways (for Mac OS users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanned image data is output in gray or black & white.
Page 244: Removing Blank Pages From The Scanned Image Data
Using the ScanSnap in Various Ways (for Mac OS users) ■ Removing Blank Pages from the Scanned Image Data The ScanSnap is able to recognize and remove blank pages automatically from the scanned image data. When you scan documents in Duplex mode with this function enabled, both sides of the documents are scanned regardless of whether anything is printed on the back side or not.
Page 245 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Allow automatic blank page removal] checkbox. Click the [OK] button to close all open windows. Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window.
Page 246: Correcting Skewed Character Strings
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting Skewed Character Strings When documents with skewed character strings are scanned, the ScanSnap is able to detect the skewed character strings and correct them. To correct skewed character strings, change the settings by following the procedure below. Up to +/-5 degrees of skew can be corrected.
Page 247 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Correct skewed character strings automatically] checkbox. Click the [OK] button to close all open windows. Click the [Apply] button in the ScanSnap setup window. Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window.
Page 248: Correcting The Orientation Of Scanned Images
Using the ScanSnap in Various Ways (for Mac OS users) ■ Correcting the Orientation of Scanned Images In an office environment, it is often the case that a single batch contains same size documents of different page orientations. Moreover, the reverse sides of double-sided documents in calendar style are printed upside down.
Page 249 Using the ScanSnap in Various Ways (for Mac OS users) Click the [Option] button in the [Scanning] tab. The [Read mode option] window appears. Select the [Allow automatic image rotation] checkbox. Click the [OK] button to close all open windows. Click the [Apply] button in the ScanSnap setup window.
Page 250: Scanning Documents Of Different Widths Or Lengths At The Same Time
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Documents of Different Widths or Lengths at the Same Time The ScanSnap is able to scan documents of different widths or lengths in one batch. To scan documents of different widths or lenghts in one batch, change the settings by follow- ing the procedure below.
Page 251 Using the ScanSnap in Various Ways (for Mac OS users) Select [None] in [Multifeed Detection] pop-up menu. Scanning documents of different widths or lengths at the same time with [Check Length] selected results in scan failure due to detection of these documents as multifeeds. Note that scanning Letter and A4 size documents together at the same time does not result in multifeed detection.
Page 252 Using the ScanSnap in Various Ways (for Mac OS users) 2. Place documents at the center of the ADF paper chute (cover). Place all documents over one another above the pick roller (center). Documents that are not placed above the pick roller cannot be fed. Width of the pick roller Adjust the side guides to the widest document to be scanned.
Page 253 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan] button on the ScanSnap. The size of all output image conforms to the respective document sizes. If the document is scanned skewed, the output image data may be a different size than the original document.
Page 254: Scanning Long
Using the ScanSnap in Various Ways (for Mac OS users) ■ Scanning Long Pages Documents up to 863 mm (34 in.) in length can be scanned. The following explains how to scan long pages. Load the document in the ScanSnap. For details about document types that can be loaded, refer to "Paper Sizes of Documents"...
Page 255 Using the ScanSnap in Various Ways (for Mac OS users) Press the [Scan] button on the ScanSnap for three seconds or longer until it flashes in blue. Scanning starts. When you scan the first page as a long page and continue scanning, the rest of the pages is also scanned as long pages.
Page 256: Saving Scanned Images In Multiple Pdf Files
Using the ScanSnap in Various Ways (for Mac OS users) ■ Saving Scanned Images in Multiple PDF Files The ScanSnap is able to save scanned image data in separate PDF files based on the specified number of pages. For example, you can scan a batch of slips, and save each slip as a PDF file.
Page 257 Using the ScanSnap in Various Ways (for Mac OS users) Select [Generate one PDF file per (n) page(s)] and enter a number. One PDF file is created every time the number of pages specified here has been scanned. In Duplex mode, two pages (front/back) are created per document sheet. When you select the [Allow automatic blank page removal] checkbox in the [Read mode option] window displayed by clicking the [Scanning] tab [Option] button, blank pages are...
Page 258: Creating Searchable Pdf Files
Using the ScanSnap in Various Ways (for Mac OS users) ■ Creating Searchable PDF Files The ScanSnap is able to perform text recognition on a scanned image data automatically and create a searchable PDF file. To create searchable PDF files, change the settings by following the procedure below. Select [Settings] from the ScanSnap Manager menu.
Page 259 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Convert to Searchable PDF] checkbox. The following message appears. Click the [OK] button to close the window. Language Select the language. English, French, German, Italian, Spanish, Russian, and Portuguese can be selected.
Page 260 Using the ScanSnap in Various Ways (for Mac OS users) Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents" (page 26) "How to Load Documents" (page 28). Press the [Scan] button on the ScanSnap. Scanning starts. Text recognition is performed on the image data, and the image data is saved as a searchable PDF file.
Page 261: Automatically Setting Keywords To Pdf Files
Using the ScanSnap in Various Ways (for Mac OS users) ■ Automatically Setting Keywords to PDF Files Character strings such as titles of black & white documents can be set as keywords and used for a PDF file search. Mark a character string to be set as a keyword with a water based highlight pen so that the character string is completely covered.
Page 262 Using the ScanSnap in Various Ways (for Mac OS users) Make sure to cover the entire character string when marking it. Mark sections so that the entire section is evenly colored. Bad example 1: Bad example 2: Good example: (does not cover (unevenly colored) entire section) Do not mark more than ten sections per page.
Page 263 Using the ScanSnap in Various Ways (for Mac OS users) To automatically set keywords to PDF files, change the settings by following the procedure below. Select [Settings] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu.
Page 264 Using the ScanSnap in Various Ways (for Mac OS users) Select the [Set the marked text as a keyword for the PDF file] checkbox. Target marked sections Select [First marked section] to perform text recognition only for the first marked section and [All marked sections] for all marked sections.
Page 265 Using the ScanSnap in Various Ways (for Mac OS users) Click the [ ] button in the upper left corner or press the [esc] key to close the ScanSnap setup window. Load the document in the ScanSnap. For details, refer to "Paper Sizes of Documents"...
Page 266: Troubleshooting
Troubleshooting This chapter explains how to remove jammed documents and resolve other problems. Clearing Paper Jams ..........267 Troubleshooting Checklist .
Page 267: Clearing Paper Jams
Clearing Paper Jams Clearing Paper Jams If a paper jam occurs during scanning, follow the procedure below to remove the jammed document. CAUTION Open the ADF top section and remove the jammed document smoothly. Be careful not to touch any sharp parts when removing the jammed document. Doing so may result in injuries.
Page 268 Clearing Paper Jams Remove the jammed document. Close the ADF top section. ADF paper chute ADF top section (cover) You should hear the ADF top section click when it returns to its original position. Make sure that the ADF top section is completely closed. Otherwise, paper jams or other feeding errors may occur.
Page 269: Troubleshooting Checklist
This section explains the problems that may occur while using the scanner and how to resolve them. Please check the following items before you request a repair. If the problem persists after going through these items, contact the dealer where you purchased the scanner or an authorized FUJITSU scanner service provider.
Page 270 Troubleshooting Checklist Symptom Check this Resolution The ScanSnap cannot Are the power cable/USB bus Check that the power cable/USB bus power cable be turned on. power cable and USB cable and USB cable are connected correctly. connected correctly? When using a USB hub, check the hub's power supply.
Page 271 [Device Manager]. not running properly, the In the [Device Manager], select [Imaging ScanSnap Manager icon in devices], right-click [ScanSnap S1300] and the taskbar is displayed as select [Update Driver Software] from the displayed menu. If this does not improve the situation, perform Step 2.
Page 272 Troubleshooting Checklist Symptom Check this Resolution The following message Is the ScanSnap being used Restart ScanSnap Manager after the scan by the appears: by another user? other user is completed. ScanSnap is being used by another user or program. Has the ScanSnap been Make sure to leave at least five seconds between turned on/off, or have the turning the power on/off or unplugging/plugging the...
Page 273 Troubleshooting Checklist Symptom Check this Resolution The scanning speed is Does your computer meet Confirm the system requirements. very slow. the recommended system For details about system requirements, refer to requirements? "System Requirements" (page 20). Scanning speed will be slower whenever the recommended CPU and memory requirements are not met.
Page 274 Troubleshooting Checklist Symptom Check this Resolution Paper is not fed. It Is the pick roller dirty? Clean the pick roller. stops midway. For information on how to clean the pick roller, refer "Cleaning the Inside of the ScanSnap" (page 283). Is the pick roller worn out? Replace the pick roller.
Page 275 Troubleshooting Checklist Symptom Check this Resolution Scanned image data is When the [Allow automatic From the ScanSnap setup dialog box/ window, lost (when [Allow blank page removal] check select the [Scanning] tab [Option] and clear the automatic blank page box is selected, almost blank [Allow automatic blank page removal] check box.
Page 276 Troubleshooting Checklist Symptom Check this Resolution The output image data Are you scanning If you want to customize the size of the scanned is wider than the documents with [Paper size] image, use applications like ScanSnap Organizer original document. set to [Automatic Viewer (Windows only) and Adobe Acrobat to detection]? perform trimming and cut the scanned image...
Page 277 Troubleshooting Checklist Symptom Check this Resolution The Quick Menu is Is the [Use Quick Menu] Select the [Use Quick Menu] check box in the hidden. check box cleared? ScanSnap setup dialog box/window. If one of these applications is active, the application Is ScanSnap Organizer, automatically interacts with ScanSnap Manager and CardMinder, or Rack2-filer...
Page 278 Troubleshooting Checklist Symptom Check this Resolution Have you scanned From the ScanSnap setup dialog box/ window, The text recognition documents written in small select the [Scanning] tab and set [Image quality] to accuracy decreases letters? [Better], [Best] or [Excellent]. Then, rescan the significantly when Have you scanned low- document.
Page 279 [ScanSnap Manager - Version Information] window, click the [Detail] button to open the [ScanSnap Manager - Scanner and driver information] window. Check the [USB type] under [Scanner Information]. Other useful information is posted in the FAQ section of our website. Please visit our website (http://scansnap.fujitsu.com/) for further reference.
Page 280: Daily Care
Daily Care This chapter explains how to clean the ScanSnap. WARNING Turn the ScanSnap off, and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you clean the ScanSnap. Failure to do so may result in fire or electric shock.
Page 281: Cleaning Materials
*1 : Cleaning Wipes are wet sheets pre-moistened with Cleaner F1 which can be used instead of cloths moistened with Cleaner F1. *2 : Any lint-free cloth can be used. To obtain these materials, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 282: Cleaning The Exterior Of Scansnap
Cleaning the Exterior of ScanSnap Cleaning the Exterior of ScanSnap Clean the exterior of the ScanSnap with a dry cloth, or a cloth moistened with a small amount of Cleaner F1 or any mild detergent. Never use paint thinner or any other organic solvents. Be careful not to get any moisture or water inside the scanner during cleaning.
Page 283: Cleaning The Inside Of The Scansnap
Cleaning the Inside of the ScanSnap Cleaning the Inside of the ScanSnap Clean the inside of the ScanSnap with a cloth moistened with Cleaner F1. Scanning continuously may cause dust and paper dust to accumulate inside the ScanSnap and result in scanning error. As a guideline, clean the inside of the ScanSnap every 200 sheets scanned.
Page 284 Cleaning the Inside of the ScanSnap Clean the following locations with a cloth lightly moistened with Cleaner Eject roller ( × 2) Idler roller ( × 4) Feed roller ( × 2) Pad assy Pick spring (metal part) Pick roller White backing strip ( ×...
Page 285 Cleaning the Inside of the ScanSnap Turn on the ScanSnap before cleaning the following rollers by rotating them: Feed roller (× 2) Clean lightly taking care not to damage the surface of the rollers. Take particular care in cleaning the rollers since foreign substances left on the rollers negatively affect the feed performance.
Page 286: Consumables
Consumables This chapter explains how to replace consumables. WARNING Turn the ScanSnap off, and unplug the power cable from the AC outlet or the USB bus power cable from the computer before you replace any consumables. Failure to do so may result in fire or electric shock.
Page 287: Part Numbers And Replacement Cycle Of Consumables
Note that the suggested replacement cycles are guidelines when using A4/Letter wood-free paper (80 g/m [20.0lb]) as the cycle varies according to the paper type used. Use only consumables specified by PFU LIMITED. To obtain these parts, contact your FUJITSU dealer or an authorized FUJITSU scanner service provider.
Page 288 Part Numbers and Replacement Cycle of Consumables You can check how many times consumables have been used by following the procedure below. Select [Check consumable supplies] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The [ScanSnap Manager - Check consumable status] dialog box appears.
Page 289: Replacing The Pad Assy
Replacing the Pad Assy Replacing the Pad Assy Replace the pad assy following the procedure below. Turn off the ScanSnap. Remove the documents from the ADF paper chute (cover). Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab...
Page 290 Replacing the Pad Assy Attach the new pad assy while pushing the pad plate down. Pad assy ADF top section Pad plate Make sure that you attach the pad assy with its front side on top. If it is attached the other way around, paper jams or other feeding errors may occur.
Page 291 Replacing the Pad Assy Reset the consumable counter. 1. Select [Check consumable supplies] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right- ClickMenu. The [ScanSnap Manager - Check consumable status] dialog box appears. 2.
Page 292 Replacing the Pad Assy 1. Select [Check consumable supplies] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [PAD ASSY Count]. A confirmation message appears.
Page 293: Replacing The Pick Roller
Replacing the Pick Roller Replacing the Pick Roller Replace the pick roller following the procedure below. Turn off the ScanSnap. Remove the documents from the ADF paper chute (cover). Pull the ADF release tab to open the ADF top section. ADF paper chute (cover) ADF top section ADF release tab...
Page 294 Replacing the Pick Roller Rotate the bushing (left). Bushing Pick roller shaft Pick roller Remove the pick roller shaft. Slightly pull up the left part of the pick roller shaft (about 5 mm), move it towards the left side, and then pull it up to remove it from the ScanSnap. Pick roller shaft Pick roller The area around the pick roller may get dirty due to paper dust, and cause scan errors.
Page 295 Replacing the Pick Roller Remove the pick roller from the pick roller shaft. Pull out the shaft from the pick roller lifting up the retaining clip. Retaining clip Pick roller shaft Pick roller Lifting the retaining clip with your fingernail may hurt or damage your fingernail. If you cannot lift it successfully, use a paper clip.
Page 296 Replacing the Pick Roller Install the pick roller shaft in the ScanSnap. Insert the right end of the shaft into the bushing (right), and set the shaft into the slot gradually by lowering it. Pick roller shaft Pick roller Secure the bushing (left) by rotating it in the direction of the arrow. Bushing Pick roller shaft Pick roller...
Page 297 Replacing the Pick Roller Attach the sheet guide to the ScanSnap. Hold the squeeze clips on the right of the sheet guide between your fingers, and attach the sheet guide. Squeeze clip Sheet guide Squeeze clip The sheet guide makes a clicking sound when the squeeze clips fix into position. Make sure that the sheet guide is completely locked in.
Page 298 Replacing the Pick Roller Reset the consumable counter. 1. Select [Check consumable supplies] from the Right-Click Menu. Refer to "Right-Click Menu" (page 41) for more information about the Right-Click Menu. The [ScanSnap Manager - Check consumable status] dialog box appears. 2.
Page 299 Replacing the Pick Roller 1. Select [Check consumable supplies] from the ScanSnap Manager menu. Refer to "ScanSnap Manager Menu" (page 170) for more information about the ScanSnap Manager menu. The [ScanSnap Manager - Check consumable status] window appears. 2. Click the [Reset] button for the [PICK ROLLER Count]. A confirmation message appears.
Page 300: Appendix
Appendix This appendix explains how to update ScanSnap Manager and uninstall the software, the setting items and the ScanSnap installation specifications. Updating ScanSnap Manager ......... . . 301 Uninstalling the Software .
Page 301: Updating Scansnap Manager
Updating ScanSnap Manager Updating ScanSnap Manager Software updates are released regularly in an effort to improve the usability and functionality of ScanSnap Manager. This section explains how to update ScanSnap Manager. ■ Updating on a Windows OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] [Online Update] from the Right-click menu.
Page 302 Updating ScanSnap Manager If the latest version of the software is already installed, the message below appears. Click the [OK] button to close the message. Click the [Yes] button. The update pack is downloaded, and a confirmation message to start the installation appears.
Page 303: Updating On A Mac Os
Updating ScanSnap Manager ■ Updating on a Mac OS ScanSnap Manager can check whether the latest update pack is available and update the software when you select [Help] [Online Update] from the ScanSnap Manager menu. You can also update by selecting: - [Help] [Online Update] from the menu bar.
Page 304 Updating ScanSnap Manager Click the [Yes] button. The update pack is downloaded, and a confirmation message to start the installation appears. Exit the ScanSnap Manager. (Select [Quit] from the ScanSnap Manager menu.) Click the [Install] button. When you click the [Information] button, the browser opens, displaying information about the latest update for ScanSnap Manager.
Page 305: Uninstalling The Software
This section explains how to uninstall the software bundled with the ScanSnap. For information on how to install the software, refer to "Installing the Software" section in ScanSnap S1300 Getting Started. ■ Uninstalling on a Windows OS Follow the procedure below to uninstall ScanSnap Manager, ScanSnap Organizer, CardMinder, ABBYY FineReader for ScanSnap, and Scan to Microsoft SharePoint.
Page 306 Uninstalling the Software Click the [Yes] button. The program is uninstalled. Screen displays may vary slightly depending on the operating system of your computer. Follow the on-screen instructions of your operating system. Example: [Change/Remove] button For Windows XP: [Add or Remove Programs] For Windows 2000: [Add/Remove Programs] [Uninstall] button For Windows XP: [Change/Remove] button...
Page 307: Uninstalling On A Mac Os
Uninstalling the Software ■ Uninstalling on a Mac OS Follow the procedure below to uninstall ScanSnap Manager, ABBYY FineReader for ScanSnap and Cardiris. When uninstalling ScanSnap Manager Start your computer. Exit ScanSnap Manager if it is running. (Select [Quit] from the ScanSnap Manager menu.) If the ScanSnap Manager icon still remains in the Dock, drag the...
Page 308 Uninstalling the Software In a multi-user environment, every user must perform Steps 2 to 10. Log in as a user with Administrator privileges. From the Finder, select [Applications] [ScanSnap], and drag the [ScanSnap] folder into the Trash. From the Finder, select [volume_name] [Library] [Receipts], and drag [ScanSnap Manager.pkg] into the Trash.
Page 309 Uninstalling the Software When uninstalling Cardiris Start your computer, and log in as a user with Administrator privileges. Exit Cardiris if it is running. (Select [Quit] from the Cardiris menu.) Insert the Setup DVD-ROM into the DVD-ROM drive. The [ScanSnap] window appears. Scroll down and double-click the [Tool] folder, then [Cardiris 3.6 for ScanSnap].
Page 310 Uninstalling the Software From the Finder, select [volume_name] [Library] [Receipts], and drag [Cardiris.pkg] into the Trash. Skip this step in Mac OS X v10.6. Empty the Trash. Cardiris is uninstalled. Remove the Setup DVD-ROM from the DVD-ROM drive.
Page 311: Setting Items With/Without The Quick Menu
Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Setting items that you can configure in the ScanSnap setup dialog box/window differ depending on whether you are using the Quick Menu. You can select whether or not to use the Quick Menu according to your preferences.
Page 312 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using the Quick Without Using the Setting Item Menu Quick Menu Application Scan to SharePoint Cardiris iPhoto Save Image saving folder File name format Rename file after scanning Scanning Image quality Auto...
Page 313 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using the Quick Without Using the Setting Item Menu Quick Menu File option File format PDF(*.pdf) JPEG (*.jpg) Set the marked text as a keyword for the PDF file First marked section All marked sections Convert to Searchable PDF...
Page 314 Setting Items With/Without the Quick Menu Setting Items With/Without the Quick Menu Using the Quick Without Using the Setting Item Menu Quick Menu Compression Compression rate : When using the Quick Menu, you can start an application by selecting its action from the Quick Menu after scanning.
Page 315: Installation Specifications
Installation Specifications Installation Specifications The following table summarizes the installation specifications of the ScanSnap: Item Specification Dimensions (Width × Depth × Height) Minimum: 284 × 99 × 77 (mm) / 11.2 × 3.9 × 3.1 (in.) (when ADF paper chute (cover) is closed) Maximum: 284 ×...
Page 316: About Maintenance
About Maintenance Contact your FUJITSU scanner dealer or an authorized FUJITSU scanner service provider for repairs to this product. Do not perform repairs on this scanner.
Page 317: Index
INDEX copy Windows ..........92 ABBYY FineReader for ScanSnap ..34 Mac OS ..........213 actions correct skewed character strings Windows ..........73 automatically Mac OS ........... 197 Windows .......... 145 ADF paper chute (cover) ......18 Mac OS ..........247 ADF release tab ........
Page 318 INDEX installing ..........33 Quick Menu iPhoto ............ 236 Windows ..........46 Mac OS ..........175 Left-Click Menu ........42 loading documents ........28 Rack2-Filer ..........130 Rack2-Filer V5.0 trial version ....34 removing blank pages Windows .......... 142 multifeed ..........
Page 319 INDEX Scan to Folder shared folder Windows ........76, 80 Windows ..........74 Mac OS ........199, 203 Mac OS ..........198 Scan to Microsoft SharePoint ....34 showing the scanning progress status Scan to Picture Folder ......101 Windows ..........69 Scan to PowerPoint(R) ......
Page 320 ScanSnap S1300 Operator's Guide P3PC-2722-01ENZ0 Issue date December 2009 Issued by PFU LIMITED The contents of this manual are subject to change without notice. PFU LIMITED assumes no liability for incidental or consequential damages arising from the use of this Product, and any claims by a third party.

Fujitsu ScanSnap S1300 Operator's Manual

Introduction

About this Manual

Scansnap Overview

Features of the Scansnap

Parts and Functions

System Requirements

Turning the Scansnap ON/OFF

Paper Sizes of Documents

How to Load Documents

Basic Flow of Operations

Installing the Software

Bundled Software

Installing Scan to Microsoft Sharepoint

Installing Trial Version of the Software

Using the Scansnap (for Windows Users)

Scansnap Manager Icon and Operations

How to Perform a Scan

Setting the Scansnap

About Actions

Using the Scansnap in Various Ways

Using the Scansnap (for Mac os Users)

Scansnap Manager Icon and Operations

How to Perform a Scan

Setting the Scansnap

About Actions

Using the Scansnap in Various Ways

Troubleshooting

Clearing Paper Jams

Troubleshooting Checklist

Daily Care

Cleaning Materials

Cleaning the Exterior of Scansnap

Cleaning the Inside of the Scansnap

Consumables

Part Numbers and Replacement Cycle of Consumables

Replacing the Pad Assy

Replacing the Pick Roller

Appendix

Updating Scansnap Manager

Uninstalling the Software

Setting Items With/Without the Quick Menu

Installation Specifications

About Maintenance

Index

Quick Links

Troubleshooting

Related Manuals for Fujitsu ScanSnap S1300

Summary of Contents for Fujitsu ScanSnap S1300